The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 19, 2010, with all members present. Minutes of the meetings of January 6 and January 15th were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

The trustees and fiscal officer discussed the 2011 Permanent Appropriation, as presented by the fiscal officer. Following these discussions Mr. Skomrock moved that the board adopt Resolution 2011011901, the 2011 Permanent Appropriation for Newbury Township. Ms. Blair seconded this motion, which passed by unanimous vote.

Newbury Township 2011 Permanent Appropriation 2011
Account Number SubCategory Account Name Appropriation
General Fund
1000-110-111-0000 Admin Salaries - Trustees $33,954.00
1000-110-121-0000 Salary - Township Fiscal Officer $19,806.00
1000-110-131-0000 Salary - Administrator $29,000.00
1000-110-219-0000 Other - Employer's Retirement Contributions $17,000.00
1000-110-221-0000 Medical/Hospitalization $92,000.00
1000-110-229-0000 Other - Insurance Benefits $7,000.00
1000-110-230-0000 Workers' Compensation $2,500.00
1000-110-311-0000 Accounting and Legal Fees $2,000.00
1000-110-312-0000 Auditing Services $2,000.00
1000-110-313-0000 Uniform Accounting Network Fees $4,000.00
1000-110-314-0000 Tax Collection Fees $4,000.00
1000-110-315-0000 Election Expenses $4,000.00
1000-110-330-0000 Travel and Meeting Expense $2,500.00
1000-110-380-0000 Insurance and Bonding $6,000.00
1000-110-410-0000 Office Supplies $3,000.00
1000-110-599-0000 Other - Other Expenses $2,000.00
1000-110-740-0000 Machinery, Equipment and Furniture $4,000.00
1000-120-190-0000 Town Hall Other - Salaries $3,000.00
1000-120-219-0000 Other - Employer's Retirement Contributions $800.00
1000-120-323-0000 Repairs and Maintenance $7,000.00
1000-120-350-0000 Utilities $14,000.00
1000-120-490-0000 Other - Supplies and Materials $1,500.00
1000-120-590-0000 Other Expenses $2,000.00
1000-120-730-0000 Improvement of Sites $10,000.00
1000-130-150-0000 Zoning Compensation of Board and Commission Members $4,000.00
1000-130-190-0000 Other - Salaries $38,000.00
1000-130-219-0000 Other - Employer's Retirement Contributions $6,000.00
1000-130-345-0000 Advertising $1,800.00
1000-130-490-0000 Other - Supplies and Materials $2,200.00
1000-130-590-0000 Other Expenses $12,000.00
1000-190-359-0000 Rental Other - Utilities $8,500.00
1000-190-599-0000 Gen-Other Other - Other Expenses $20,000.00
1000-220-360-0000 Fire Contracted Services $70,000.00
1000-310-360-0000 St. Lighting Contracted Services $20,000.00
1000-320-360-0000 Clnup Day Contracted Services $8,000.00
1000-410-190-0000 Cemetery Other - Salaries $15,000.00
1000-410-219-0000 Other - Employer's Retirement Contributions $2,500.00
1000-410-323-0000 Repairs and Maintenance $6,000.00
1000-410-740-0000 Machinery, Equipment and Furniture $5,000.00
1000-610-590-0000 Park Other Expenses $5,000.00
Total: $497,060.00
MV License Tax Fund
2011-330-360-0000 Contracted Services $18,000.00
Gasoline Tax Fund
2021-330-360-0000 Contracted Services $25,000.00
2021-330-420-0000 Operating Supplies $70,000.00
2021-330-720-0000 Buildings $5,000.00
Total: $100,000.00
Road and Bridge Fund
2031-330-190-0000 Other - Salaries $60,000.00
2031-330-219-0000 Other - Employer's Retirement Contributions $7,500.00
2031-330-221-0000 Medical/Hospitalization $10,000.00
2031-330-229-0000 Other - Insurance Benefits $2,000.00
2031-330-323-0000 Repairs and Maintenance $15,000.00
2031-330-350-0000 Utilities $15,000.00
2031-330-360-0000 Contracted Services $15,000.00
2031-330-380-0000 Insurance and Bonding $7,000.00
2031-330-490-0000 Other - Supplies and Materials $120,000.00
2031-330-590-0000 Other Expenses $3,000.00
2031-330-740-0000 Machinery, Equipment and Furniture $100,000.00
2031-390-314-0000 Tax Collection Fees $6,000.00
Total: $360,500.00
Cemetery Fund
2041-410-190-0000 Other - Salaries $0.00
2041-410-219-0000 Other - Employer's Retirement Contributions $0.00
2041-410-319-0000 Other - Professional and Technical Services $0.00
2041-410-420-0000 Operating Supplies $0.00
2041-410-430-0000 Small Tools and Minor Equipment $1,000.00
2041-410-490-0000 Other - Supplies and Materials $1,000.00
2041-410-590-0000 Other Expenses $2,000.00
2041-410-730-0000 Improvement of Sites $10,000.00
2041-410-740-0000 Machinery, Equipment and Furniture $4,000.00
Total: $18,000.00
Fire Fund
2111-220-230-0000 Workers' Compensation $5,500.00
2111-220-360-0000 Contracted Services $230,000.00
2111-220-590-0000 Other Expenses $115,000.00
2111-390-314-0000 Tax Collection Fees $6,500.00
Total: $357,000.00
Road Levy Fund
2141-330-190-0000 Other - Salaries $280,000.00
2141-330-219-0000 Other - Employer's Retirement Contributions $45,000.00
2141-330-221-0000 Medical/Hospitalization $105,000.00
2141-330-229-0000 Other - Insurance Benefits $8,000.00
2141-330-230-0000 Workers' Compensation $8,000.00
2141-330-360-0000 Contracted Services $180,000.00
2141-330-590-0000 Other Expenses $7,000.00
2141-390-314-0000 Tax Collection Fees $10,000.00
Total: $643,000.00

Total, All Funds $1,993,560.00

Blanket Certificates approved by signing prior to or at this meeting:
B.C. # Date Payee Amount
26-2011 1/16/2011 Various Vendors $ 87,028.72
27-2011 1/16/2011 Various Vendors $ 6,000.00
28-2011 1/16/2011 Various Vendors $ 105,000.00
29-2011 1/16/2011 Various Vendors $ 8,000.00
30-2011 1/16/2011 Various Vendors $ 1,500.00
31-2011 1/16/2011 Various Vendors $ 1,250.00
32-2011 1/16/2011 Various Vendors $ 1,000.00
33-2011 1/16/2011 Various Vendors $ 2,500.00
34-2011 1/16/2011 Various Vendors $ 800.00
35-2011 1/16/2011 Various Vendors $ 1,000.00
36-2011 1/16/2011 Various Vendors $ 800.00
37-2011 1/16/2011 Various Vendors $ 1,100.00
38-2011 1/16/2011 Various Vendors $ 2,500.00
39-2011 1/16/2011 Various Vendors $ 4,500.00
40-2011 1/16/2011 Various Vendors $ 11,000.00
41-2011 1/16/2011 Various Vendors $ 18,257.39
42-2011 1/16/2011 Various Vendors $ 5,000.00
43-2011 1/16/2011 Various Vendors $ 7,500.00
44-2011 1/16/2011 Various Vendors $ 80,000.00
45-2011 1/16/2011 Various Vendors $ 1,000.00
46-2011 1/16/2011 Various Vendors $ 6,000.00
47-2011 1/19/2011 Various Vendors $ 2,844.23
Total: $ 354,580.34
Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
1-2011 1/16/2011 Treasurer of State $ 4,000.00
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27237 1/18/2011 John H. Mansfield - JM $ 773.18
27238 1/18/2011 Jas. Rick Phifer - JP $ 1,923.52
27239 1/18/2011 Randal R. Hollis - RH $ 2,356.08
27240 1/18/2011 Randal O. Hollis - ROH $ 1,583.00
27241 1/18/2011 Timothy A. Mansfield - TM $ 1,706.74
27242 1/18/2011 Ohio Public Employees Deferred Comp. Pro $ 1,425.00
27243 1/19/2011 Newbury Printing Co. $ 3.00
27244 1/19/2011 Hans' Truck & Trailer Repair, Inc. $ 412.48
27245 1/19/2011 Preston Ford $ 96.15
27246 1/19/2011 Delta Dental $ 674.31
27247 1/19/2011 EAB Truck Service Inc. $ 1,278.31
27248 1/19/2011 Turney Home and Auto $ 18.89
27249 1/19/2011 First Energy $ 468.27
27250 1/19/2011 Concord Road Equipment Mfg. $ 1,850.21
27251 1/19/2011 Advance Auto Parts- HSBC Bus. Sol. $ 271.49
27252 1/19/2011 Sidley Inc. $ 19.40
27253 1/19/2011 FASTENAL CO. $ 230.33
27254 1/19/2011 Schwartz Land Surveying,Inc. $ 480.00
27255 1/19/2011 Abraham Cantor $ 538.63
27256 1/19/2011 Geauga County Treasurer $ 1,561.18
27257 1/19/2011 Bureau of Workers' Compensation $ 10,682.56
27258 1/19/2011 Skipped Warrants 27258 to 27258 $ -
27259 1/19/2011 United Healthcare Insurance Co. $ 12,463.57
Total: $ 40,816.30
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00470 1/18/2011 Ann A. Wishart $ 534.07
E00471 1/18/2011 Douglas J. Zimperman $ 1,785.34
E00472 1/18/2011 George Mansfield $ 1,727.45
E00473 1/18/2011 Karen E. Endres $ 304.51
E00474 1/18/2011 Marcia J. Mansfield $ 192.85
Total: $ 4,544.22

Mrs. Hrabak presented a Geauga County Planning Commission report, noted that the Commission had reviewed one minor application for a wording change, and that Thompson Township had prepared a submission for consideration for regulation of new cemeteries. Because the possibility of a private landholder wishing to create a private cemetery does exist, the trustees agreed that this might bear looking at in Newbury as well.

Ms. Blair reported that there would be a park board meeting tomorrow night at 7:30. Ms. Blair also provided a Grange Park update, stating that the BZA approved the request to allow the three township parcels which now exist at that site be combined into one. Assistant County Prosecutor Susan Wieland will create new deeds. Ms. Blair is working on a marketing program for this property, and the trustees discussed various factors relating to its potential sale. Mr. Skomrock stated his view of the importance that the proceeds from the sale of this property be preserved to serve as a resource to maintain the Oberland Park property. Mr. Lair stated that the only way he was aware of to ensure preservation of these proceeds would be the establishment of a new township fund, but this would require approval from the Auditor of State.

Mr. Skomrock presented a cemetery deed to be signed by the Board. Mr. Snively reported on the interview meeting for the BZA and Zoning Commission candidates which occurred last Saturday. The results based on that meeting were that Ray Fidel will continue on the BZA, and Ken Blair will continue as an alternate. Lou Tomsic will serve another term on the Zoning Commission, and Steve Kitko will remain as an alternate there. February 12th at 9 am has been identified as the date and time for the tri-meeting to occur with the BZA, ZC, and Township Trustees.

Mr. Skomrock reported on a letter from ODOT regarding the temporary interruption of traffic on Rt. 87 this summer to enable replacement of some culverts between Rt. 306 and Rt. 44. This meeting was adjourned at 8:36 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.