The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 18, 2012, with Mr. Skomrock, Mr. Quigley and Ms. Blair present.
Ms. Blair welcomed Mr. Quigley as a new trustee, and said that she is looking forward to working with him.
Minutes of the December 21, 2011 and the January 4th, 2012 meeting were approved with a motion by Mr. Skomrock and a second by Ms. Blair and a unanimous affirmative vote by Ms. Blair and Mr. Skomrock with Mr. Quigley abstaining due to absence at both meetings.
Ms. Blair opened the floor for nominations for the office of chairman; Mr. Skomrock nominated Ms. Blair for Chairwomen with a second by Mr. Quigley and a unanimous affirmative vote. Mr. Quigley nominated Mr. Skomrock for Vice Chairman with a second by Ms. Blair and a unanimous affirmative vote by all.
Ms. Blair then opened the discussion for department liaisons for 2012.
Ms. Blair will be the liaison for; BWC, health insurance, economic development, CIC, Geauga Safety Council, CRWP alternate, Habitat for Humanity, Township website, Geauga County Health District Chair.
Mr. Skomrock will be the liaison for; Road Department, cemeteries, town hall maintenance, county law enforcement, drug enforcement officer, NIMS, HDAC alternate.
Mr. Quigley will be the liaison for; Zoning, CRWP, Fire Department, parks and rec, representative to area schools, drug enforcement (back up), Road Department (back up).
These liaison positions were approved with a motion by Mr. Quigley and second by Mr. Skomrock and a unanimous affirmative vote.
Ms. Mansfield gave the December financials. She also asked for approval of Resolution 2012011801 for the approval of the 2012 permanent appropriations, after discussion on the appropriations Mr. Quigley made a motion to accept them as presented with a second by Mr. Skomrock and a unanimous affirmative vote by all.
Resolution 2012011801
Sub Newbury Township 2012 Permanent Appropriation 2012
Account Number Category Account Name Appropriation
General Fund
1000-110-111-0000 Admin Salaries - Trustees $ 33,954.00
1000-110-121-0000 Salary - Township Fiscal Officer $ 19,806.00
1000-110-131-0000 Salary - Administrator $ 29,000.00
1000-110-219-0000 Other - Employer's Retirement Contributions $ 17,000.00
1000-110-221-0000 Medical/Hospitalization $ 92,000.00
1000-110-229-0000 Other - Insurance Benefits $ 9,000.00
1000-110-230-0000 Workers' Compensation $ 2,500.00
1000-110-311-0000 Accounting and Legal Fees $ 8,000.00
1000-110-312-0000 Auditing Services $ 4,000.00
1000-110-313-0000 Uniform Accounting Network Fees $ 4,000.00
1000-110-314-0000 Tax Collection Fees $ 4,000.00
1000-110-315-0000 Election Expenses $ 4,000.00
1000-110-330-0000 Travel and Meeting Expense $ 2,500.00
1000-110-380-0000 Insurance and Bonding $ 6,000.00
1000-110-410-0000 Office Supplies $ 3,000.00
1000-110-599-0000 Other - Other Expenses $ 2,000.00
1000-110-740-0000 Machinery, Equipment and Furniture $ 4,000.00
1000-120-190-0000 Town Hall Other - Salaries $ 3,000.00
1000-120-219-0000 Other - Employer's Retirement Contributions $ 800.00
1000-120-323-0000 Repairs and Maintenance $ 7,000.00
1000-120-350-0000 Utilities $ 15,000.00
1000-120-490-0000 Other - Supplies and Materials $ 1,500.00
1000-120-590-0000 Other Expenses $ 2,000.00
1000-120-730-0000 Improvement of Sites $ 12,000.00
1000-130-150-0000 Zoning Compensation of Board and Commission Members $ 4,000.00
1000-130-190-0000 Other - Salaries $ 38,000.00
1000-130-219-0000 Other - Employer's Retirement Contributions $ 6,000.00
1000-130-345-0000 Advertising $ 1,800.00
1000-130-490-0000 Other - Supplies and Materials $ 2,200.00
1000-130-590-0000 Other Expenses $ 5,000.00
1000-190-359-0000 Rental Other - Utilities $ 8,500.00
1000-190-599-0000 Gen-Other Other - Other Expenses $ 20,000.00
1000-220-360-0000 Fire Contracted Services $ 70,000.00
1000-310-360-0000 St. Lighting Contracted Services $ 27,000.00
1000-320-360-0000 Clnup Day Contracted Services $ 10,000.00
1000-410-190-0000 Cemetery Other - Salaries $ 15,000.00
1000-410-219-0000 Other - Employer's Retirement Contributions $ 2,500.00
1000-410-323-0000 Repairs and Maintenance $ 6,000.00
1000-410-740-0000 Machinery, Equipment and Furniture $ 5,000.00
1000-610-590-0000 Park Other Expenses $ 6,000.00
Total: $513,060.00
MV License Tax Fund
2011-330-360-0000 Contracted Services $ 18,000.00
Gasoline Tax Fund
2021-330-360-0000 Contracted Services $ 25,000.00
2021-330-420-0000 Operating Supplies $ 78,000.00
2021-330-720-0000 Buildings $ 5,000.00
Total: $108,000.00
Road and Bridge Fund
2031-330-190-0000 Other - Salaries $ 60,000.00
2031-330-219-0000 Other - Employer's Retirement Contributions $ 7,500.00
2031-330-221-0000 Medical/Hospitalization $ 10,000.00
2031-330-229-0000 Other - Insurance Benefits $ 3,000.00
2031-330-323-0000 Repairs and Maintenance $ 15,000.00
2031-330-350-0000 Utilities $ 15,000.00
2031-330-360-0000 Contracted Services $ 15,000.00
2031-330-380-0000 Insurance and Bonding $ 7,000.00
2031-330-490-0000 Other - Supplies and Materials $ 120,000.00
2031-330-590-0000 Other Expenses $ 3,000.00
2031-330-740-0000 Machinery, Equipment and Furniture $ 100,000.00
2031-390-314-0000 Tax Collection Fees $ 6,000.00
Total: $361,500.00
Cemetery Fund
2041-410-190-0000 Other - Salaries
2041-410-219-0000 Other - Employer's Retirement Contributions
2041-410-319-0000 Other - Professional and Technical Services
2041-410-420-0000 Operating Supplies
2041-410-430-0000 Small Tools and Minor Equipment $ 1,000.00
2041-410-490-0000 Other - Supplies and Materials $ 1,000.00
2041-410-590-0000 Other Expenses $ 2,000.00
2041-410-730-0000 Improvement of Sites $ 10,000.00
2041-410-740-0000 Machinery, Equipment and Furniture $ 4,000.00
Total: $18,000.00
Fire Fund
2111-220-230-0000 Workers' Compensation $ 1,000.00
2111-220-360-0000 Contracted Services $ 230,000.00
2111-220-590-0000 Other Expenses $ 119,500.00
2111-390-314-0000 Tax Collection Fees $ 6,500.00
Total: $357,000.00
Road Levy Fund
2141-330-190-0000 Other - Salaries $ 290,000.00
2141-330-219-0000 Other - Employer's Retirement Contributions $ 46,500.00
2141-330-221-0000 Medical/Hospitalization $ 105,000.00
2141-330-229-0000 Other - Insurance Benefits $ 8,000.00
2141-330-230-0000 Workers' Compensation $ 7,000.00
2141-330-360-0000 Contracted Services $ 180,000.00
2141-330-590-0000 Other Expenses $ 7,000.00
2141-390-314-0000 Tax Collection Fees $ 10,000.00
Total: $653,500.00
$2,029,060.00
Blanket Certificates approved by singing prior to or at this meeting:
B.C. # Date Payee Amount
1-2012 1/6/2012 Various Vendors $1,000.00
2-2012 1/6/2012 Various Vendors $500.00
3-2012 1/6/2012 Various Vendors $500.00
4-2012 1/6/2012 Various Vendors $200.00
5-2012 1/6/2012 Various Vendors $2,000.00
6-2012 1/6/2012 Various Vendors $500.00
7-2012 1/6/2012 Various Vendors $500.00
8-2012 1/6/2012 Various Vendors $500.00
9-2012 1/6/2012 Various Vendors $500.00
10-2012 1/6/2012 Various Vendors $500.00
11-2012 1/6/2012 Various Vendors $2,000.00
12-2012 1/6/2012 Various Vendors $500.00
13-2012 1/6/2012 Various Vendors $2,500.00
14-2012 1/6/2012 Various Vendors $5,000.00
15-2012 1/6/2012 Various Vendors $6,000.00
16-2012 1/6/2012 Various Vendors $2,000.00
17-2012 1/6/2012 Various Vendors $5,000.00
18-2012 1/6/2012 Various Vendors $4,000.00
19-2012 1/6/2012 Various Vendors $15,000.00
20-2012 1/6/2012 Various Vendors $30,000.00
21-2012 1/6/2012 Various Vendors $2,000.00
22-2012 1/6/2012 Various Vendors $10,000.00
23-2012 1/6/2012 Various Vendors $2,000.00
24-2012 1/6/2012 Various Vendors $2,000.00
Total $94,700.00
Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
1-2012 1/6/2012 Medical Mutual Of Ohio $28,000.00
Total $28,000.00
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
28013 1/6/2012 PNC Bank $193.75
28014 1/6/2012 Tractor Supply Co. $93.93
28015 1/6/2012 Western Reserve Farm Co-op $510.21
28016 1/6/2012 Newbury Auto Parts Inc. $500.75
28017 1/6/2012 Hill Hardware Company, LLC $54.34
28018 1/6/2012 Chagrin Oil & Gas Co. Inc. $1,515.04
28019 1/6/2012 Verizon Wireless $35.27
28020 1/6/2012 Speedway SuperAmerica $82.29
28021 1/6/2012 Windstream $297.84
28022 1/6/2012 Reliance Standard Life Insurance $559.18
28023 1/6/2012 Dominion East Ohio Gas $606.85
28024 1/6/2012 First Energy $2,819.25
28025 1/6/2012 Allied Dealers Supply Co., Inc. $602.11
28026 1/6/2012 Turney Home and Auto $75.44
28027 1/6/2012 Great American Awards Inc. $24.00
28028 1/6/2012 Ann Wishart $41.63
28029 1/6/2012 Geauga County Maple Leaf $41.00
28030 1/6/2012 FASTENAL CO. $33.87
28031 1/6/2012 Liberty Fabricating & Steel Inc. $112.92
28032 1/6/2012 Lab Safety Supply Inc. $179.49
28033 1/6/2012 Morton Salt Inc. $2,188.14
28034 1/6/2012 CED $48.05
28035 1/6/2012 Sunrise Springs Water Co. Inc. $77.75
28036 1/6/2012 ScapeAbilities (John Suvak) $740.00
28037 1/6/2012 Geauga County Township Association $66.00
28038 1/6/2012 Patsy Keyes $198.00
28039 1/18/2012 Jas. Rick Phifer - JP $2,012.12
28040 1/18/2012 Randal R. Hollis - RH $2,397.78
28041 1/18/2012 Randal O. Hollis - ROH $1,638.58
28042 1/18/2012 Timothy A. Mansfield - TM $1,766.65
28043 1/18/2012 Douglas J. Zimperman - DZ $707.68
28044 1/18/2012 Ohio Public Employees Deferred Comp. Pro $1,010.00
28045 1/18/2012 Sunrise Springs Water Co. Inc. $52.25
28046 1/18/2012 Cintas Corp. $438.05
28047 1/18/2012 Airgas USA, LLC $91.99
28048 1/18/2012 First Energy $167.10
28049 1/18/2012 Morton Salt Inc. $5,516.72
28050 1/18/2012 Grainger $3.63
28051 1/18/2012 Great American Awards Inc. $20.00
28052 1/18/2012 Sears Commercial One $351.34
28053 1/18/2012 Marshall Power Equipment $73.20
28054 1/18/2012 Chagrin Valley Auto Parts - NAPA $36.03
28055 1/18/2012 Preston Chevrolet-Cadillac $186.36
28056 1/18/2012 Premier Paint Technologies, Inc. $49.05
28057 1/18/2012 Geauga County Maple Leaf $59.45
28058 1/18/2012 Han's Freightliner of Cleveland $1,063.36
28059 1/18/2012 Geauga County CIC $20.00
Total $29,358.44
EFT transactions processed prior to or at this meeting:
Trans # Date Payee Amount
E00620 1/18/2012 Ann A. Wishart $524.85
E00621 1/18/2012 Douglas J. Zimperman $1,837.97
E00622 1/18/2012 George Mansfield $1,199.04
E00623 1/18/2012 Karen E. Endres $674.95
Total $4,236.81
Mr. Fagan brought in the Fire Department contract for review. They presented two contracts one was for a term of one year and the other was for a term of 5 years. The Trustees prefer the 5 year agreement and will review it and will take action at the next meeting on February 1, 2012.
Mr. Hollis, wanted to get a bid notice out for a new F550, Mr. Hollis is to coordinate with Ms. Wishart on the bid opening scheduled for February 15, 2012 at 7:30 PM.
Trustees then went over the zoning amendment changes listed below:
Article II change to definition of “Applicant” approved by a motion of Mr. Quigley and a second by Mr. Skomrock, with a unanimous affirmative vote.
Article II change to add “Land Banking” will be discussed at the January 28 meeting.
Article VII section 7.00 G regarding building trade contractors, was approved with the change of adding brick layers, stone masons, dry wallers, concrete contractors, approved by a motion of Mr. Quigley and second by Mr. Skomrock, with a unanimous affirmative vote.
Article XI section 11.06 C changes will be discussed at the January 28th meeting.
Article XII, section 12.07 A #4, regarding signs was approved by a motion by Mr. Skomrock and second by Mr. Quigley with a unanimous affirmative vote.
Article XII section 12.07 B, will be discussed at the January 28th meeting.
Mr. Quigley will attend the January 25, 2012 zoning commission meeting to get clarification on the changes on pages 3 and 5.
Ms. Blair reported that there have been no applicants for the Park Board open position, but she indicated that Mr. Snively is interested in this position. The Trustees recommended that the Park Board appoint Mr. Snively as a Park Board member with a motion by Mr. Quigley and a second by Mr. Skomrock with a unanimous affirmative vote.
Ms. Hrabak reported that Stone Ridge development wanted to change its zoning from zoning condominium to standard subdivision. Chardon simplified their zoning. Russell had the most controversial zoning changes for gas and oil leases. The Planning Commission decided to make guidelines on what to watch out for in gas and oil leases. Mr. Quigley was surprised that the Commission would take a stance on guidelines, and he stated that he would be against fracking in the Township and wondered if the Township could ban this activity.
Ms. Blair reported that when we swapped the land at Grange Park it became real estate taxable. Ms. Endres has applied with the state to reinstate its nontaxable status, but this could take several years. Ms. Blair recommended that the bill be paid until it is approved as nontaxable, so the Township would not be assessed late fees and interest. The Township should get the taxes back once the nontaxable status is reinstated. Ms. Blair made a motion to pay the tax with a second by Mr. Skomrock and a unanimous affirmative vote.
Ms. Blair reported that the Chartwell Group, a realtor, has someone interested in 3 acres on the corner of Auburn and 87 or 7 acres on the corner of 44 and 87 for a professional office building. Mr. Quigley indicated that he thought that the corner of Auburn and 87 should be kept a park and the American Legion or someone should create a veterans memorial there. Chartwell also indicated interest in marketing the Grange Park. Ms. Blair indicated that they should send a proposal to the Township including cost. Mr. Quigley thought that if the Township were going to hire someone to market the property that it should be someone from the community. Ms. Blair asked Mr. Hudak, who was in the audience, if he would be interested in creating a package also, he said he would.
Mr. Skomrock reported that there were issues getting the permit from the county for the back stairs and that the county wanted an architectural design, this will have an additional cost of approximately $1500.00, this will be added to the price of the stairs.
Ms Endres reported that on Jan 26th the RFPs for the tear down of the Levert property should be in and should be available for review and to accept a bid on February 1, 2012.
Mr. Quigley discussed what he would like to do during his term as Trustee and indicated he would like to be included on the Munn Road discussions, and is interested in land use in the Township. He also said that there are many things that he would like to work on that will be discussed at future meetings.
CDBG workshop meeting is Feb 15, 2012 no one from Newbury will be attending.
CIC meeting in February will be attended by Ms. Blair
Ms. Blair discussed the renewal of membership in the Chagrin River Watershed Partnership, Mr. Quigley motioned to renew the membership, Mr. Skomrock seconded with a unanimous affirmative vote.
Mr. Skomrock motioned to adjourn the meeting at 9:25 PM with a second by Ms. Blair, with a unanimous affirmative vote.