The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 15, 2012, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.
Minutes of the February 1, 2012 meeting were approved with a motion by Mr. Quigley and a second by Ms. Blair with Mr. Skomrock abstaining since he was not at the meeting, and a unanimous affirmative vote by Mr. Quigley and Ms. Blair.
Bids for the 5500 truck were opened.
The only bidder was Junction Auto Sales, their bid was: $45,663.50. Mr. Hollis checked the bid and let the Trustees know that it meets the bid specs. A motion was made to accept the bid by Mr. Skomrock, 2nd Mr. Quigley and a unanimous affirmative vote by all.
Mr. Gliha presented the Trustee's with a drawing of the Town Hall, used for the cover of the Comprehensive Annual Financial Report for the year ended December 31, 2010, drawn by Bob Kolcum.
Mr. Wagner and Mr. Terhune from Chartwell Group did a presentation on the marketing of Grange Park. He indicated if the listing is not on a database, it will be passed over easily. Chartwell Group’s marketing plan would include putting up a sign, putting it in a database, use of emails, and brochures. It would require a marketing agreement for 1 year, with a possible cancellation clause after 6 months. Ms. Blair has forwarded a copy of the agreement to the Prosecutor. The fee would be 10% only if they sell the land. Ms. Blair brought up that the Berger's might be interested in selling their parcel since their land is land locked. We would receive a monthly report on any interest that is generated.
Blanket Certificates approved by signing prior to or at this meeting:
Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
4-2012 2/15/2012 Auburn Bainbridge Exc. $6,450.00
Warrants approved by signing prior to or at this meeting:
Warrant Date Amount Payee
28098 2/8/2012 $800.60 Glen E. Quigley - GQ
28099 2/15/2012 $3,208.42 First Energy
28100 2/15/2012 $711.69 Dominion East Ohio Gas
28101 2/15/2012 $861.81 Newbury Auto Parts Inc.
28102 2/15/2012 $173.45 Geauga County Maple Leaf
28103 2/15/2012 $2,144.96 Chagrin Oil & Gas Co. Inc.
28104 2/15/2012 $7,522.19 Southeastern Equipment Co. Inc.
28105 2/15/2012 $45.00 Burnham & Flower of Ohio, Inc.
28106 2/15/2012 $441.06 Cintas Corp.
28107 2/15/2012 $52.02 Verizon Wireless
28108 2/15/2012 $195.90 Interstate Battery System of Lake Erie
28109 2/15/2012 $234.60 All-Ways Flasher Service Inc.
28110 2/15/2012 $225.00 P.B. Alarm
28111 2/15/2012 $8,033.46 Arms Trucking Co., Inc.
28112 2/15/2012 $207.11 Preston Ford
28113 2/18/2012 $1,726.68 Jas. Rick Phifer - JP
28114 2/18/2012 $2,026.92 Randal R. Hollis - RH
28115 2/18/2012 $1,425.97 Randal O. Hollis - ROH
28116 2/18/2012 $1,550.58 Timothy A. Mansfield - TM
28117 2/18/2012 $1,045.00 Ohio Public Employees Deferred Comp. Pro
28118 2/15/2012 $225.00 Treasurer of State of Ohio
EFT transactions processed prior to or at this meeting:
Warrant Date Amount Payee
E00629 2/18/2012 $605.50 Ann A. Wishart
E00630 2/18/2012 $1,563.82 Douglas J. Zimperman
E00631 2/18/2012 $1,549.81 George Mansfield
E00632 2/18/2012 $674.95 Karen E. Endres
Ms. Mansfield gave the January financial report. She requested that she be allowed to go to the 13th Annual Local Government Conference March 7-9, 2012. A motion was made by Mr. Quigley and 2nd by Mr. Skomrock and a unanimous affirmative vote.
She also requested approval of Resolution 2012021501 for a supplemental appropriation from 1000-190-599 Administration Other to 1000-130-590 Zoning Other in the amount of $6,500.00 for the tear down of the Levert house. A motion was made by Ms. Blair 2nd by Mr. Quigley and a unanimous affirmative vote.
Ms. Blair reported that May 9th will be the annual After Business presented by the local Chambers of Commerce from 4-7:30 PM. At this time no one will be attending.
Ms. Blair also reported that May 17-18 was the 14th District Elected Officials Conference in Washington, DC. At this time no one will be attending.
Ms. Blair stated she would be attending the May 4th CEO Geauga Safety Council Awards Program.
Ms. Blair reported that Mr. Gliha indicated that we would be receiving approximately $350,000 from inheritance tax. She indicated that we were planning on paying back the Fire Department for the roof of approximately $247,000. Then we would cover the cost of the interior. Since there would still be some leftover amount she requested ideas from others.
Mr. Quigley suggested that we make a revolving loan fund for developing commercial business in Newbury. He will investigate the options on this. Ms. Blair read some suggestion from employees, which included lighting in the Town Hall, the repair of the basement leaking door, paving Munn Cemetery driveway, Town Hall driveway/parking, and a generator for the Road Department.
Mr. Skomrock indicated that we now needed 2 architects for the back stairs. He believes that it will now cost approximately $8,000. He has asked for a new quote.
Mr. Skomrock reported that on February 29 there is a meeting about sharing equipment at the engineer’s office and he is hoping to be able to attend.
The Trustee's signed the Annual Township Highway System Mileage Report the township has 38.865 miles of road.
Newbury United Church requested we waive the fee for using the lot for the Craft and Clutter sale a motion by Mr. Skomrock, 2nd Ms. Blair and unanimous affirmative vote by all.
Mr. Quigley attended the CRWP meeting. He also attended the Eagle Scout award and said the ceremony was very interesting, Newbury was the only presenter.
Ms. Blair motioned to adjourn the meeting at 8:56 PM with a second by Mr. Quigley, with a unanimous affirmative vote.
Wed, February 29, 2012
by Ann Wishart