The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 2, 2011, with all members present. Minutes of the meeting of January 19th were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

Mr. Hollis was unavailable to present Road Department activity due to being fully occupied by snow removal activities at the present time.

Ms. Endres reported that minutes from Sweet Peet hearings have been signed, and February 19th will be the deadline for the applicant to appeal. Violation letters were posted on Shadowood and Pekin for parking in roadways and plowing snow into the roadway. A recent BZA meeting covered problems on Snow Rd., buildings built without permits and an issue regarding a building built under an agricultural use exemption that was being used for non agricultural purposes. Adjustments to building location and alignment are being made as a compromise. Ms. Endres reported that she had attended an injection well meeting in Hambden which she found informative. The township will be sending a letter to ODNR asking that the township be notified should an injection well be considered within Newbury; this is not mandated, but it is ODNR's policy to notify upon such request. The trustees and Ms. Endres discussion the issue of out-of state brine being brought in to Ohio to be pumped into injection wells. Assistant Prosecuting Attorney Susan Wieland has completed a draft of the revised deed for the Grange Park property, which reflects the land exchange with Kinetico which provided the township with frontage on Rt 87 that could be converted to a public road right-of-way into this property and access to the Kinetico land to the south of this parcel. The trustees executed this deed at this time.

Fire activity reported by Mr. Fagan included 43 calls for January, with an additional 4 so far for February. Ms. Wishart provided a copy of her January cemetery report and noted that a couple of graves had been purchased. It was reported that Cindy Wong and Bob Robertson are working on plaques in cemeteries for veterans who don't currently have plaques on their gravesites.

January financial results were summarized by the fiscal officer. Mr. Snively reported that there was one opening on the Park Board, with two current candidates. It was noted that Jodi Swartout had resigned several months ago. Ultimately, it turned out that Susan Walker-Meere has also tendered her resignation due to time conflicts brought on by her current schedule including enrollment in night classes. Therefore, two openings currently exist on the Park Board. Ms. Blair moved that Jim Stefancin and Wayne Mansfield be appointed to these positions, with a term to be determined in the near future; Mr. Skomrock seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. # Date Payee Amount
48-2011 1/22/2011 Various Vendors $ 45,000.00
49-2011 1/22/2011 Various Vendors $ 10,000.00
50-2011 1/22/2011 Various Vendors $ 2,000.00
51-2011 1/22/2011 Various Vendors $ 1,379.80
Total: $ 58,379.80
Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
2-2011 1/23/2011 Delta Dental $ 345.85
3-2011 1/23/2011 Abraham Cantor $ 6,958.30
Total: $ 7,304.15
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27260 2/2/2011 Kimball-Midwest Inc. $ 156.82
27261 2/2/2011 Concord Road Equipment Mfg. $ 33.00
27262 2/2/2011 Morton Salt Inc. $ 4,372.98
27263 2/2/2011 Chagrin Oil & Gas Co. Inc. $ 2,356.41
27264 2/2/2011 Windstream $ 290.71
27265 2/2/2011 Arms Trucking Co., Inc. $ 2,470.04
27266 2/2/2011 PNC Bank $ 107.93
27267 2/2/2011 Reliance Standard Life Insurance $ 559.18
27268 2/2/2011 Dominion East Ohio Gas $ 299.02
27269 2/2/2011 M.T. Business Technologies $ 6.94
27270 2/2/2011 Speedway SuperAmerica $ 258.70
27271 2/2/2011 Delta Dental $ 674.31
27272 2/2/2011 Abraham Cantor $ 6,958.30
27273 2/2/2011 David Snively $ 8.00
27274 2/2/2011 Patsy Keyes $ 176.00
27275 2/2/2011 Han's Freightliner of Cleveland $ 39.71
27276 2/2/2011 Marge Hrabak $ 19.14
27277 2/3/2011 David J. Lair - DL $ 1,376.58
27278 2/3/2011 John H. Mansfield - JM $ 825.16
27279 2/3/2011 Jas. Rick Phifer - JP $ 1,855.57
27280 2/3/2011 Marge Hrabak - MHR $ 382.23
27281 2/3/2011 Randal R. Hollis - RH $ 2,285.25
27282 2/3/2011 Randal O. Hollis - ROH $ 1,585.03
27283 2/3/2011 Timothy A. Mansfield - TM $ 1,676.88
27284 2/3/2011 William J. Skomrock, Jr. - WS $ 663.80
27285 2/3/2011 Treasurer of State $ 553.71
27286 2/3/2011 Ohio Public Employees Deferred Comp. Pro $ 1,460.00
27287 2/2/2011 Dominion East Ohio Gas $ 1,208.09
27288 2/2/2011 NAPA Auto Parts Middlefield $ 72.73
27289 2/2/2011 Tractor Supply Co. $ 44.99
Total: $ 32,777.21
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00475 2/3/2011 Ann A. Wishart $ 536.49
E00476 2/3/2011 David A. Snively $ 712.32
E00477 2/3/2011 Douglas J. Zimperman $ 1,732.78
E00478 2/3/2011 George Mansfield $ 1,703.10
E00479 2/3/2011 Janice M. Blair $ 798.80
E00480 2/3/2011 Karen E. Endres $ 304.51
E00481 2/3/2011 Marcia J. Mansfield $ 172.56
W00048 2/3/2011 Middlefield Bank $ 2,244.04
W00049 2/3/2011 Ohio Public Employees Retirement System $ 10,197.45
Total: $ 18,402.05

It was mentioned again that a February 19th tri-board meeting with the trustees, ZBA, and Zoning Commission has been scheduled. Mr. Snively reported that he would be attending a Chagrin River Watershed Partners meeting on February 17th. Mr. Skomrock moved that the board approve the payment of the 2011 dues to the Chagrin River Watershed Partners, in the amount of $2163.63. Ms. Blair seconded this motion, which passed by unanimous vote.

Ms. Blair reported on her work determining values for the Grange Park property in consultation with Scott Yamamoto of the Geauga County Auditor's office. Ms. Blair read a letter from Susan Wieland regarding the process of property sale. According to ORC Section 505.10(A)(6), a Board of Township Trustees may sell property to which the township has title for any price and by whatever terms as long as the sale is documented by a resolution and the vote to sell is unanimous.

Sheriff activity in Newbury totaled 159 incidents for January, as reported by Mr. Skomrock. Mr. Snively reported that the board can move forward with action to approve the vacancy of a number of road rights of way for roads that were never completed. There are 16 segments of road in Kiwanis Lake that have been identified for vacation. Mr. Skomrock moved that the board adopt Resolution 2011020201 for the vacation of 16 road segments within the Kiwanis Lake Community. Ms. Blair seconded this motion, which passed by unanimous vote.

Mr. Skomrock reported that repaving estimates of $110,000 had been received for Parkview, and $75,000 for King Arthur and Guinevere. Correspondence received by the township since the last meeting was reviewed by the trustees. A discussion was held regarding snow accumulation on Cedar Rd; Mr. Snively said that he would talk to a Munson trustee to see if there was any misunderstanding as to relative responsibilities for shared roads.

Following a brief discussion regarding needs for the Oberland Park development including a preschool playground, electric service, and restrooms, this meeting was adjourned at 8:53 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.