The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 20, 2010, with all members present. Minutes of the meetings of January 6, 2010 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.
The trustees and fiscal officer discussed the 2010 Permanent Appropriation, reviewing the Certificate of Resources received from the County Budget Commission and discussing the appropriations made into each fund based on the resource total certified for each fund. The 2010 Permanent Appropriation appears below:
ANNUAL APPROPRIATION RESOLUTION 2010012001
|
Fund
|
Account Number
|
|
Account Description
|
Appropriation
|
|
1000
|
1000-110-111-0000
|
|
Salaries - Trustees
|
$33,954.00
|
|
1000
|
1000-110-121-0000
|
|
Salary - Township Fiscal Officer
|
$19,806.00
|
|
1000
|
1000-110-131-0000
|
|
Salary - Administrator
|
$29,000.00
|
|
1000
|
1000-110-219-0000
|
|
Other - Employer's Retirement Contributions
|
$17,000.00
|
|
1000
|
1000-110-221-0000
|
|
Medical/Hospitalization
|
$92,000.00
|
|
1000
|
1000-110-229-0000
|
|
Other - Insurance Benefits
|
$7,000.00
|
|
1000
|
1000-110-230-0000
|
|
Workers' Compensation
|
$6,000.00
|
|
1000
|
1000-110-311-0000
|
|
Accounting and Legal Fees
|
$2,000.00
|
|
1000
|
1000-110-312-0000
|
|
Auditing Services
|
$4,000.00
|
|
1000
|
1000-110-313-0000
|
|
Uniform Accounting Network Fees
|
$4,000.00
|
|
1000
|
1000-110-314-0000
|
|
Tax Collection Fees
|
$4,000.00
|
|
1000
|
1000-110-315-0000
|
|
Election Expenses
|
$4,000.00
|
|
1000
|
1000-110-330-0000
|
|
Travel and Meeting Expense
|
$2,000.00
|
|
1000
|
1000-110-380-0000
|
|
Insurance and Bonding
|
$6,000.00
|
|
1000
|
1000-110-410-0000
|
|
Office Supplies
|
$3,000.00
|
|
1000
|
1000-110-599-0000
|
|
Other - Other Expenses
|
$1,200.00
|
|
1000
|
1000-110-740-0000
|
|
Machinery, Equipment and Furniture
|
$8,000.00
|
|
1000
|
1000-120-190-0000
|
|
Other - Salaries
|
$3,000.00
|
|
1000
|
1000-120-219-0000
|
|
Other - Employer's Retirement Contributions
|
$600.00
|
|
1000
|
1000-120-323-0000
|
|
Repairs and Maintenance
|
$7,000.00
|
|
1000
|
1000-120-350-0000
|
|
Utilities
|
$14,000.00
|
|
1000
|
1000-120-490-0000
|
|
Other - Supplies and Materials
|
$1,500.00
|
|
1000
|
1000-120-590-0000
|
|
Other Expenses
|
$500.00
|
|
1000
|
1000-120-730-0000
|
|
Improvement of Sites
|
$10,000.00
|
|
1000
|
1000-130-150-0000
|
|
Compensation of Board and Commission Members
|
$3,600.00
|
|
1000
|
1000-130-190-0000
|
|
Other - Salaries
|
$38,000.00
|
|
1000
|
1000-130-219-0000
|
|
Other - Employer's Retirement Contributions
|
$6,000.00
|
|
1000
|
1000-130-345-0000
|
|
Advertising
|
$1,500.00
|
|
1000
|
1000-130-490-0000
|
|
Other - Supplies and Materials
|
$2,200.00
|
|
1000
|
1000-130-590-0000
|
|
Other Expenses
|
$5,000.00
|
|
1000
|
1000-190-359-0000
|
|
Other - Utilities
|
$8,500.00
|
|
1000
|
1000-190-599-0000
|
|
Other - Other Expenses
|
$20,000.00
|
|
1000
|
1000-220-360-0000
|
|
Contracted Services
|
$70,000.00
|
|
1000
|
1000-310-360-0000
|
|
Contracted Services
|
$20,000.00
|
|
1000
|
1000-320-360-0000
|
|
Contracted Services
|
$8,000.00
|
|
1000
|
1000-410-190-0000
|
|
Other - Salaries
|
$4,800.00
|
|
1000
|
1000-410-219-0000
|
|
Other - Employer's Retirement Contributions
|
$600.00
|
|
1000
|
1000-410-323-0000
|
|
Repairs and Maintenance
|
$22,000.00
|
|
1000
|
1000-610-590-0000
|
|
Other Expenses
|
$33,000.00
|
|
1000
|
Total
|
|
General Fund
|
$522,760.00
|
|
2011
|
2011-330-360-0000
|
|
Contracted Services
|
$18,000.00
|
|
2011
|
Total
|
|
Motor Vehicle License Tax Fund
|
$18,000.00
|
|
2021
|
2021-330-360-0000
|
|
Contracted Services
|
$52,000.00
|
|
2021
|
2021-330-420-0000
|
|
Operating Supplies
|
$60,000.00
|
|
2021
|
2021-330-720-0000
|
|
Buildings
|
$9,000.00
|
|
2021
|
Total
|
|
Gas Tax Fund
|
$121,000.00
|
|
2031
|
2031-330-323-0000
|
|
Repairs and Maintenance
|
$15,000.00
|
|
2031
|
2031-330-350-0000
|
|
Utilities
|
$15,000.00
|
|
2031
|
2031-330-360-0000
|
|
Contracted Services
|
$50,000.00
|
|
2031
|
2031-330-380-0000
|
|
Insurance and Bonding
|
$6,000.00
|
|
2031
|
2031-330-490-0000
|
|
Other - Supplies and Materials
|
$115,000.00
|
|
2031
|
2031-330-590-0000
|
|
Other Expenses
|
$3,000.00
|
|
2031
|
2031-330-740-0000
|
|
Machinery, Equipment and Furniture
|
$170,000.00
|
|
2031
|
2031-390-314-0000
|
|
Tax Collection Fees
|
$6,000.00
|
|
2031
|
Total
|
|
Road and Bridge Fund
|
$380,000.00
|
|
2041
|
2041-410-430-0000
|
|
Small Tools and Minor Equipment
|
$600.00
|
|
2041
|
2041-410-490-0000
|
|
Other - Supplies and Materials
|
$600.00
|
|
2041
|
2041-410-590-0000
|
|
Other Expenses
|
$300.00
|
|
2041
|
2041-410-730-0000
|
|
Improvement of Sites
|
$9,000.00
|
|
2041
|
Total
|
|
Cemetery Fund
|
$10,500.00
|
|
2111
|
2111-220-230-0000
|
|
Workers' Compensation
|
$3,000.00
|
|
2111
|
2111-220-360-0000
|
|
Contracted Services
|
$230,000.00
|
|
2111
|
2111-220-590-0000
|
|
Other Expenses
|
$130,000.00
|
|
2111
|
2111-390-314-0000
|
|
Tax Collection Fees
|
$6,500.00
|
|
2111
|
Total
|
|
Fire Levy Fund
|
$369,500.00
|
|
2141
|
2141-330-190-0000
|
|
Other - Salaries
|
$320,000.00
|
|
2141
|
2141-330-219-0000
|
|
Other - Employer's Retirement Contributions
|
$48,000.00
|
|
2141
|
2141-330-221-0000
|
|
Medical/Hospitalization
|
$92,000.00
|
|
2141
|
2141-330-229-0000
|
|
Other - Insurance Benefits
|
$8,000.00
|
|
2141
|
2141-330-230-0000
|
|
Workers' Compensation
|
$10,000.00
|
|
2141
|
2141-330-360-0000
|
|
Contracted Services
|
$260,000.00
|
|
2141
|
2141-330-590-0000
|
|
Other Expenses
|
$6,000.00
|
|
2141
|
2141-390-314-0000
|
|
Tax Collection Fees
|
$12,000.00
|
|
2041
|
Total
|
|
Road Levy Fund
|
$756,000.00
|
|
|
Grand Total
|
|
All Funds
|
$2,177,760.00
|
Ms. Blair moved that the 2010 Permanent Appropriation be adopted; Mr. Skomrock seconded this motion, which passed by unanimous vote.
|
Blanket Certificates approved by signing prior to or at this meeting:
|
|
B.C. #
|
Date
|
Payee
|
Amount
|
|
24-2010
|
1/16/2010
|
Various Vendors
|
$ 86,521.38
|
|
25-2010
|
1/16/2010
|
Various Vendors
|
$ 18,000.00
|
|
26-2010
|
1/16/2010
|
Various Vendors
|
$ 86,544.15
|
|
27-2010
|
1/16/2010
|
Various Vendors
|
$ 5,600.00
|
|
28-2010
|
1/16/2010
|
Various Vendors
|
$ 2,000.00
|
|
29-2010
|
1/16/2010
|
Various Vendors
|
$ 6,000.00
|
|
30-2010
|
1/16/2010
|
Various Vendors
|
$ 1,500.00
|
|
31-2010
|
1/16/2010
|
Various Vendors
|
$ 3,000.00
|
|
32-2010
|
1/16/2010
|
Various Vendors
|
$ 12,000.00
|
|
33-2010
|
1/16/2010
|
Various Vendors
|
$ 750.00
|
|
34-2010
|
1/16/2010
|
Various Vendors
|
$ 1,000.00
|
|
35-2010
|
1/16/2010
|
Various Vendors
|
$ 2,000.00
|
|
36-2010
|
1/16/2010
|
Various Vendors
|
$ 4,000.00
|
|
37-2010
|
1/16/2010
|
Various Vendors
|
$ 7,500.00
|
|
38-2010
|
1/16/2010
|
Various Vendors
|
$ 1,500.00
|
|
39-2010
|
1/16/2010
|
Various Vendors
|
$ 7,000.00
|
|
40-2010
|
1/20/2010
|
Various Vendors
|
$ 3,000.00
|
|
|
|
Total:
|
$247,915.53
|
|
Purchase Orders approved by signing prior to or at this meeting:
|
|
|
P.O. #
|
Date
|
Payee
|
Amount
|
|
1-2010
|
1/20/2010
|
Geauga County Treasurer
|
$ 1,498.10
|
|
2-2010
|
1/20/2010
|
Chagrin Oil & Gas Co. Inc.
|
$ 1,506.08
|
|
3-2010
|
1/20/2010
|
Snap-On Tools
|
$ 364.95
|
|
|
|
Total:
|
$ 3,369.13
|
|
Warrants approved by signing prior to or at this meeting:
|
|
|
Check #
|
Date
|
Payee
|
Amount
|
|
26313
|
1/12/2010
|
Geauga County Township Association
|
$ 308.00
|
|
26323
|
1/12/2010
|
Misprinted Warrants 26314 to 26323
|
$ -
|
|
26324
|
1/18/2010
|
Ann A. Wishart - AW
|
$ 535.59
|
|
26325
|
1/18/2010
|
Douglas J. Zimperman - DZ
|
$ 2,425.85
|
|
26326
|
1/18/2010
|
George Mansfield - GM
|
$ 2,271.58
|
|
26327
|
1/18/2010
|
John H. Mansfield - JM
|
$ 624.57
|
|
26328
|
1/18/2010
|
Jas. Rick Phifer - JP
|
$ 2,538.33
|
|
26329
|
1/18/2010
|
Karen E. Endres - KE
|
$ 956.87
|
|
26330
|
1/18/2010
|
Marcia J. Mansfield - MM
|
$ 230.34
|
|
26331
|
1/18/2010
|
Randal R. Hollis - RH
|
$ 3,089.78
|
|
26332
|
1/18/2010
|
Randal O. Hollis - ROH
|
$ 2,022.08
|
|
26333
|
1/18/2010
|
Timothy A. Mansfield - TM
|
$ 2,155.49
|
|
26334
|
1/18/2010
|
Ohio Public Employees Deferred Comp. Pro
|
$ 690.00
|
|
26335
|
1/20/2010
|
Chagrin Oil & Gas Co. Inc.
|
$ 2,332.66
|
|
26336
|
1/20/2010
|
Morton Salt Inc.
|
$ 2,446.29
|
|
26337
|
1/20/2010
|
First Energy
|
$ 1,607.92
|
|
26338
|
1/20/2010
|
Concord Road Equipment Mfg.
|
$ 104.13
|
|
26339
|
1/20/2010
|
Geauga County Maple Leaf
|
$ 30.00
|
|
26340
|
1/20/2010
|
Cintas Corp.
|
$ 427.15
|
|
26341
|
1/20/2010
|
Hans' Truck & Trailer Repair, Inc.
|
$ 107.40
|
|
26342
|
1/20/2010
|
Sears Commercial One
|
$ 274.95
|
|
26343
|
1/20/2010
|
FASTENAL CO.
|
$ 52.35
|
|
26344
|
1/20/2010
|
Kimball-Midwest Inc.
|
$ 10.72
|
|
26345
|
1/20/2010
|
David Snively
|
$ 15.00
|
|
26346
|
1/20/2010
|
Allied Dealers Supply Co., Inc.
|
$ 13.45
|
|
26347
|
1/20/2010
|
Free Enterprises Inc.
|
$ 1,054.55
|
|
26348
|
1/20/2010
|
Morton Salt Inc.
|
$ 4,722.74
|
|
|
|
Total:
|
$ 31,047.79
|
Mr. Skomrock stated that the trustees were awaiting update on a possible widening project for the western end of Pekin Rd. Mr. Skomrock reported on a notice from the County Engineer regarding the annual 33% weight reduction on area roads. The trustees discussed county roads listed on a letter from the County Engineer, agreeing on the prioritization list as outlined by him.
Mr. Snively reported on his upcoming attendance at a Chagrin Valley Watershed Partners meeting on February 11th. Mr. Snively noted that the 2010 contract with the Newbury Volunteer Fire Department appeared to be identical to the 2009 contract, and it was hoped that this agreement could be executed at the next meeting. Mr. Snively also reported that the revised installation estimate for the streetlight at the intersection of Addington Court and Bell St. now appears to be early February. Mr. Snively reported that the Kiwanis Lake right of way abandonment project was still awaiting final work by the County Engineer’s office prior to submission to the County Commissioners for action. Regarding the township’s proposed participation in the GovDeals auction plan, it was noted that the township’s assistant prosecuting attorney has approved the GovDeals contract as to legal form.
Ms. Blair discussed the current status of the HUD grant project for the Oberland Park project. It was her recommendation that fees submitted by Hess and Associates for park planning be paid from the HUD grant, rather than township general fund monies. The other trustees agreed with this approach. Ms. Blair stated that she wants to schedule a joint meeting on 1/30 or 2/6 with the Board of Zoning Appeals and the Zoning Commission, once the selections to fill open positions are made. Ms. Blair also reported on the Township Association dinner held last week hosted by Newbury Township at Punderson.
Mr. Snively brought up the issue of a problem with parking on Grace Street, caused by a resident that has a large tow truck either parked in their driveway or left on the street, which was resulting in problems with snow plowing on the street. It was suggested that the process to initiate a no-parking zone be started if a majority of the residents want action. It appears according to Mrs. Endres that the tow truck may be operating out of the Grace Street location as a satellite business location, which is in violation of township zoning. The trustees decided that they would delay any specific action for another couple of weeks and Mrs. Endres will continue to gather data.
Correspondence received since the last meeting was reviewed by Ms. Blair. The trustees discussed selection of ZBA members. Ms. Blair moved to retain Mary Lee Brezina. Mr. Skomrock seconded this motion, which passed by unanimous vote. Mr. Snively suggested that ideally, new members to a board be initially appointed as alternates, and then be advanced to a regular position, and in that spirit, moved that Ken Blair be appointed to replace Dean Eppley. This motion died for lack of a second. Mr. Skomrock commented that Mr. Bill Skomrock Sr. has proven his dedication and experience in zoning on both boards and while having been moved from positions over the years as trustees changed, he should be placed directly onto a membership position with the BZA and moved that he be appointed to this position. Mr. Snively commented that appointing him to an alternate would provide opportunity to act as a regular member plus gain additional experience. Mr. Skomrock stated that Mr. Skomrock Sr. has far more experience than any of the other applicants, and suggested that Mr. Blair be reappointed to the alternate position and that Mr. Skomrock Sr. be appointed as the regular member. It was then suggested by Mr. Snively that Mr. Blair be considered for appointment to the one-year remaining term for Bill McCullam and be considered as first in line for appointment to a regular position in the coming year should a position open. Mr. Snively moved that Bill Skomrock Sr. be appointed to assume the balance of Dean Eppley’s term. Ms. Blair seconded this motion, which was passed with affirmative votes from Ms. Blair and Mr. Snively, with Mr. Skomrock abstaining. Mr. Snively moved that Ken Blair be selected to fill the remainder of Bill McCullam’s term; Mr. Skomrock seconded this motion, which was passed with affirmative votes from Mr. Skomrock and Mr. Snively, with Ms. Blair abstaining. Ms. Blair moved to appoint Chris Yeacker as a ZBA Alternate; Mr. Snively seconded this motion, which passed by unanimous vote.
Ms. Blair suggested that for the Zoning Commission, Lew Tomsic be appointed to Bill Skomrock Sr.'s remaining 1 year term and Judd Douglas be appointed to a full five-year term, and Susan Wagner appointed to Bob Ruckstuhl's two year remaining term as alternate and Susan Walker Meere be appointed to the remaining year of Judd Douglas' term as alternate. Mr. Skomrock moved these appointments be approved as presented; Ms. Blair seconded this motion, which passed by unanimous vote.
This meeting was adjourned at 9:17 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.
Posted on
Wednesday, January 20, 2010
by Ann Wishart