The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., August 20, 2008 with all trustees present.   Minutes of the meetings of 7/30/2008 and 8/04/2008 were approved upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

Mr. Mezak expressed his appreciation for the trustees’ support, and especially to David Snively for his help with the Oberland Park project.  He reported that GAR Paving brought in material and literally got ahead of the other work that was proceeding at the same time.  He recognized Arms Trucking’s great service and material, bringing in everything as needed.  He also recognized Mike Kler for his excellent job, ending up with extra parking lot space and being able to cover the space under budget.  Mr. Kler donated between 100 and 150 tons of clay, saving the township that cost of needed base.  The gas company exploration company extracting natural gas from the property (Range Resources) came out and re-painted oil accumulation equipment and tanks.  Mr. Hollis was recognized for input on material and help in completing this final step in one day, as was Rick Phifer for staying later running the backhoe.  Mr. Mezak presented GAR, Klerco, and Arms Trucking invoices which he had verified for payment, to be forwarded to the Geauga County Department of Community and Economic Development, which is handling the payment of invoices for this HUD-funded project.  Mr. Skomrock moved that these payments be approved; Mrs. Blair seconded this motion, which passed by unanimous vote.

Revised estimates were discussed for the Kimberly, Munnberry, and Cory Lane asphalt repaving projects which take into account allowable adders for asphalt material price increases that the contractor can add to the awarded contract price.  The trustees agreed that Cory Lane should be dropped as a project for this year, which would keep the total revised project estimate predicted cost at approximately $289,793.  The Trustees discussed increasing asphalt costs and significant increases this year in salt costs as another reason why passage of the road replacement levy is necessary.  

A Kimberly Estates resident expressed concern about asphalt being placed over existing concrete driveway aprons as part of this year’s paving project.  It was noted that this issue was brought up at the pre-construction meeting for the paving project last Friday, and the County Engineer said there wasn’t a resolution that would work to everyone’s satisfaction, as the aprons were necessary to maintain driveway entrance height at a level approximate to the raised surface of the re-paved roadway.

Jan Blair discussed her attendance at the FLMA instructional seminar describing the provisions of that federal law.  She noted that all township employees would be provided a copy of the instructional document handed out at the seminar, and that the law firm that sponsored the seminar would provide additional information or answer questions.
Mrs. Blair also described her research into the activities involved in describing grounds and maintenance responsibilities for the township, including maintenance and repair of township building assets.  It was reported that Hillview and Crestwood No-Parking signs are on order; and that no-parking signs in Scranton Woods are still standing and are resulting in parking tickets being issued to owners of vehicles parked in designated no-parking zones.

Mr. Mezak presented a review of the current Oberland Park HUD project budget, as well as current activities relating to athletic field construction in that area.   Mr. Mezak described the variety of plan options that have been presented to date.  Mr. Mezak asked the Trustees to review quotes received for the leveling of the land between the school athletic field driveway and the new park driveway, to the west of the existing soccer fields on the park property.  Mr. Skomrock moved to accept the Trushel Excavating quote for $18,000 for the land-leveling project; Mr. Snively seconded this motion, which passed by unanimous vote.  Mrs. Blair moved that the board reject all bids for lawn installation and re-bid this portion of the project, with an option to provide for traditional seeding vs. the hydroseeding quoted on the rejected bids.  Mr. Snively seconded this motion, which passed by unanimous vote.  Mr. Mezak stated that the Recreation Board planned to acquire lawn-mowing equipment to maintain this property; the trustees questioned where such equipment if purchased might be stored.  

Correspondence received since the last minute was received, including anonymous comments critical of elected officials, a note from a Russell resident regarding fire and police protection in Newbury, and a letter from Mrs. Barbara Santillo critical of the manner in which the recent township survey was handled.

The fiscal officer requested that the Trustees adopt Resolution 2008082001, to appropriate $10,237.00 to the 2901-590-599-000 FEMA Fund-Other account, in order to provide for the transfer of FEMA funds into the Road and Bridge and Road Levy funds to reimburse those funds for monies expended to handle a snowstorm which occurred in March for which FEMA funds were made available to local governments in the area. Mr. Skomrock moved that this resolution be adopted; Mr. Snively seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
   127-2008
8/8/2008
Various Vendors
 $      126.00
   128-2008
8/20/2008
Various Vendors
 $  13,000.00


Total:
 $  13,126.00
Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
 Amount
    19-2008
8/20/2008
Newbury Township, Geauga County Ohio
 $  10,237.00
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30702
8/16/2008
Ann A. Wishart              - AW
 $      411.99
30703
8/16/2008
Douglas J. Zimperman        - DZ
 $    1,349.24
30704
8/16/2008
George Mansfield            - GM
 $    1,158.91
30705
8/16/2008
Jas. Rick Phifer            - JP
 $    1,318.38
30706
8/16/2008
Karen E. Endres             - KE
 $      899.89
30707
8/16/2008
Marcia J. Mansfield         - MM
 $      205.11
30708
8/16/2008
Randal R. Hollis            - RH
 $    1,737.04
30709
8/16/2008
Randal O. Hollis            - ROH
 $    1,153.13
30710
8/16/2008
Timothy A. Mansfield        - TM
 $    1,272.81
30711
8/15/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30712
8/20/2008
Kokosing Materials
 $    2,150.00
30713
8/20/2008
Chagrin Oil & Gas Co. Inc.
 $      827.93
30714
8/20/2008
Geauga County Maple Leaf
 $      112.10
30715
8/20/2008
Cars Autobody
 $        77.90
30716
8/20/2008
Cope Farm Equipment, Inc.
 $      642.00
30717
8/20/2008
OTARMA
 $      126.00
30718
8/20/2008
Geauga Glass Inc.
 $      280.00
30719
8/20/2008
Linda Phillips
 $      590.99
30720
8/20/2008
Cintas Corp.
 $      406.90
30721
8/20/2008
United Healthcare Insurance Co.
 $    7,685.15
30722
8/20/2008
Allied Dealers Supply Co., Inc.
 $      640.90
30723
8/20/2008
ScapeAbilities (John Suvak)
 $      410.00
30724
8/20/2008
First Quality Sales
 $        23.48
30725
8/20/2008
FASTENAL CO.
 $        82.24
30726
8/20/2008
Jones Equipment Inc.
 $      338.15


Total:
 $  24,505.24

This meeting was adjourned at 9:17 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer


A special meeting of the Board of Township Trustees, Newbury Township was called to order at 6:30 p.m., August 26th, 2008, with all members present.  Purpose of this meeting was to review the revised United Healthcare group hospitalization proposal based on a requirement that the township’s hospitalization plan revert to a calendar year basis in order to allow for re-institution of the automated Healthcare Reimbursement Account system.  To achieve this change, United Healthcare has proposed to maintain the current plan and deductible levels in effect at a renewal rate of $8038 per month for the current employee group for the months September through December 2008, as opposed to the previously-quoted renewal rate of $9096 per month for the anticipated plan year of September 2008 through August 2008.  United Healthcare, through agent Sean Sprouse has indicated that they will provide a revised renewal rate for adoption of the previously chosen “Alternative 1” deductible plan for the entire calendar year 2009, at a rate as close as possible to the newly-revised $8038 rate for the current lower deductible plan for the 2009 calendar and plan year.  Mr. Snively moved that the trustees rescind their previous choice of “Alternative 1” coverage for the existing plan year of September 2008 through August of 2009, and approve adoption of the current plan deductible for the months September through December of 2008, at a renewal rate of $8038 per month for the current employee group.  Mrs. Blair seconded this motion, which passed by unanimous vote.

This meeting was adjourned at 6:50 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer