The regularly scheduled meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 7, 2004, with all members present.  Minutes of previous meetings were approved with changes upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote.  Mr. Dan McDermott asked about the action taken at the June 16th meeting, with the trustees going into Executive Session to discuss legal issues without counsel present.  Mr. Quigley responded that they had considered this action appropriate and legal based on statements made by the township’s attorney representing them in the All Erection Crane case that such action was legal.   Mr. Quigley said that he would review the Ohio Revised Code to ensure compliance with the statute.

Fire activity reported by Ken Fagan included 256 calls year-to-date, with 42 calls for June.  Mr. Fagan also noted that the Fire Department had submitted a financial report for the first half of 2004.  Also discussed at this time were the Fire Department’s plans for their 50-year anniversary celebration on August 21st, beginning at 11:00 a.m.  The fire department has established a budget for this event not to exceed $5,000, to be raised through donations and member contributions, not to be paid out of public funds.

Police activity reported by Chief Battaglia included a total of 392 calls by complaint for June, including 142 calls handled by Newbury police, with 250 calls handled by the Sheriff’s Dept.   Chief Battaglia noted that they have recovered 5 stolen vehicles and nine machines with a total estimated value approaching $500,000 in a very large Newbury-based case, which Chief Battaglia has handled with good cooperation from Geauga County Sheriff Dan McClelland.  Chief Battaglia discussed the contents of the monthly report he presented the trustees, along with a study of the last 18 months’ activity.  It was noted that a lot of the extra paid hours accumulated over the last several months was due to the time required to handle the previously-discussed case.

Road activity reported by Mr. Hollis included work on Cedar, 4 funerals, asphalt work in Kiwanis, and roadside mowing.  It was noted that the Kiwanis asphalt work was consuming more materials than planned, with an estimate of 380 tons used.
 
Mrs. Swarthout addressed the trustees regarding speeders on Hillview, Crestwood, Portlew, and Stone.  The trustees requested that Chief Battaglia enforce the speed limits aggressively in these areas, and also requested that he enforce the 11 PM curfew in Kiwanis Lake.  In response to a question from Mrs. Swarthout regarding any ability of the township to create and enforce noise level limits, Mr. Majeski and Mr. Quigley both stated that they had heard that the State was considering legislation that would allow townships some regulatory authority in this area, if the County Commissioners took certain action to enable this activity.  Mr. Lair said he would consult with the Commissioners to see if they were aware of any new legislation pending to address this issue.  Mr. Jim Ferry of the Recreation Board reported that Wal-Mart has a program that matches donations from car washes, and that the Recreation Board will be planning activities to gain needed funding from this program.   The trustees agreed to write a letter to Wal-Mart confirming the Recreation Board's official role in the community.  Mr. Mitch Stone addressed the trustees, reporting that he has volunteered to hold the Community Days event on August 15th at Hickory Lake, noon to 5 or 6 pm, with onsite participation by Prots Catering, Mangia Mangia, Judy’s Restaurant, and Miraglia’s Americana.

Proposed final changes to the cemetery policy and the township’s concealed weapons policies were briefly discussed; final action was deferred until a later meeting.  Mr. Quigley provided an update on the All Erection Crane Rental situation.  Mr. Fidel, Mrs. Endres, and Mr. Quigley were recently deposed.  December 20th has been set as the tentative court date.

Mr. Quigley moved that the township purchase a scanner option from Comdoc for the township Ricoh multifunction copier at an approximate cost of $700.  Mr. Majeski seconded this motion, which passed by unanimous vote.  Mr. Quigley moved that a procedure be established to allow for electronic retention of Zoning Commission and ZBA records at the town hall.   The procedure includes township retention of a copy of all minutes of the meetings of these boards.   Mr. Majeski seconded this motion, which passed by unanimous vote.  Mrs. Endres briefly discussed some zoning issues with the trustees.   Mr. Fioritto thanked Mr. Quigley, Mrs. Endres, and Mrs. Hrabak for all their efforts in preparing the township’s documentation for the All-Erection Crane legal proceedings.

Mr. Quigley moved that the township accept the bid from Concord Road Equipment Mfg. for truck accessory equipment in the amount of $28,032.91, this bid being for equipment priced on the State Term Schedule Contract.  Mr. Majeski seconded this motion, which passed by unanimous vote.

Mr. Majeski moved that Resolution 20040707001, a request that the County Auditor advance all available tax monies from all available funds be adopted.   Mr. Quigley seconded this motion, which passed by unanimous vote.
Mr. Majeski moved that Resolution 20040707002, a Certificate of Need required to place a renewal of the 1979 2.8 mill Road Levy on the November ballot be adopted.  Mr. Quigley seconded this motion, which passed by unanimous vote.
Mr. Quigley moved that Resolution 20040707003, a Certificate of Need required to place an additional .75 mill levy on the November ballot for the funding of Police Department operations be adopted.  Mr. Majeski seconded this motion, which passed by unanimous vote.   
Mr. Quigley moved that Resolution 20040707004, a Resolution of Convenience and Necessity to vacate certain portions of View and Kiwanis Drives be adopted.  Mr. Fioritto seconded this motion, which passed by unanimous vote.

Correspondence received since the last meeting was read by Mr. Fioritto.  Mr. Quigley moved that the trustees spend up to $1500 on the 2004 Community Days event, in promotion of tourism in the township.  This motion was seconded by Mr. Majeski, and passed by unanimous vote.
The following purchase orders were approved by signing prior to or at this meeting:
    P. O. #    Payee    Acct    Amount
    3875    Various Vendors    01a03    $597.61
    3876    Various Vendors    01a04    $1,000.00
    3877    Various Vendors    01a05    $1,000.00
    3878    Various Vendors    01a06    $5,000.00
    3879    Various Vendors    01a11    $445.00
    3880    Various Vendors    01a26    $5,000.00
    3881    Various Vendors    01b02    $1,000.00
    3882    Various Vendors    01b04    $5,000.00
    3883    Various Vendors    01b05    $250.00
    3884    Various Vendors    01b07    $1,000.00
    3885    Various Vendors    01e01    $5,000.00
    3886    Various Vendors    01b08    $500.00
    3887    Various Vendors    01g02    $1,000.00
    3888    Various Vendors    01g04    $1,500.00
    3889    Various Vendors    01g05    $1,000.00
    3890    Various Vendors    01g06    $1,000.00
    3891    Various Vendors    01h06    $5,000.00
    3892    Various Vendors    01j02    $500.00
    3893    Various Vendors    01j03    $1,000.00
    3894    Various Vendors    01k09    $1,000.00
    3895    Various Vendors    02c03    $5,000.00
    3896    Various Vendors    03a05    $5,000.00
    3897    Void        $0.00
    3898    Various Vendors    04a04    $5,000.00
    3899    Various Vendors    04a06    $5,000.00
    3900    Various Vendors    04a09    $5,000.00
    3901    Various Vendors    04a10    $5,000.00
    3902    Various Vendors    05a09    $1,000.00
    3903    Various Vendors    05a05    $1,000.00
    3904    Various Vendors    05a08    $1,000.00
    3905    Various Vendors    20a08a    $5,000.00
    3906    Various Vendors    04b02    $5,000.00
    3907    OTARMA    1a6/4a10    $15,842.00
    3908    Treas St OH    01a19    $94.82
    3909    NVFD    01c05    $17,500.00
    3909    NVFD    20a07a    $52,500.00
        Total:        $166,729.43
                
The following warrants were approved by signing prior to or at this meeting:
    Check #    Payee    Acct    Amount
    26633    VOID        $0.00
    26634    NVFD    01c05    $17,500.00
    26634    NVFD    20a07a    $52,500.00
    26635    Linda Nokes    01a02a    $829.64
    26636    Jack Lashley    01d01    $700.00
    26637    Jack Lashley    01b01    $106.64
    26638    Bernie Krotine    01g01    $781.70
    26639    Paul Pfiester    01g01    $1,186.26
    26640    SantoBattaglia    01g01    $2,282.34
    26641    VOID        $0.00
    26642    Karen Endres    01j01    $316.42
    26643    Doug Zimperman    20a01b    $1,070.33
    26644    Geo.Mansfield    20a01b    $1,055.93
    26645    Jas.RickPhifer    20a01b    $1,257.57
    26646    Randal Hollis    20a01b    $1,589.33
    26647    Randy O. Hollis    20a01b    $897.49
    26648    Tim Mansfield    20a01b    $1,098.88
    26649    Glen Quigley    01a01    $690.55
    26650    Robt. Fioritto    01a01    $666.64
    26651    Wm. Majeski    01a01    $673.62
    26652    David Lair    01a02    $32.18
    26653    Terry Aytay    01g01    $630.91
    26654    NCB    01a01    $181.87
    26654    NCB    01a02    $111.20
    26654    NCB    01a02a    $213.74
    26654    NCB    01b01    $147.12
    26654    NCB    01d01    $494.96
    26654    NCB    01g01    $496.34
    26654    NCB    01j01    $18.73
    26654    NCB    20a01b    $2,189.47
    26654    NCB    01a12    $233.85
    26654    NCB    04a02    $179.35
    26655    PERS    01a01    $218.10
    26655    PERS    01a02    $127.23
    26655    PERS    01a02a    $187.11
    26655    PERS    01b01    $32.37
    26655    PERS    01d01    $182.54
    26655    PERS    01g01    $513.71
    26655    PERS    01j01    $109.80
    26655    PERS    20a01b    $1,742.66
    26656    Treas.Ohio    01a01    $35.21
    26656    Treas.Ohio    01a02    $26.20
    26656    Treas.Ohio    01a02a    $76.61
    26656    Treas.Ohio    01b01    $9.75
    26656    Treas.Ohio    01d01    $70.00
    26656    Treas.Ohio    01g01    $152.33
    26656    Treas.Ohio    01j01    $7.55
    26656    Treas.Ohio    20a01b    $721.48
    26657    Bob Fioritto    01a03    $9.00
    26658    US Postmaster    01a04    $37.00
    26658    US Postmaster    01j02    $37.00
    26659    Marge Hrabak    01a02a    $91.80
    26659    Marge Hrabak    01j01    $390.15
    26660    Marge Hrabak    01j02    $53.38
    26661    Ray Fidel    01j01    $200.00
    26662    Wm.SkomrockSr.    01j01    $60.00
    26663    Colleen Curran    01j01    $200.00
    26664    MaryLee Brezina    01j01    $180.00
    26665    Dean Eppley    01j01    $200.00
    26666    Paul Mansfield    01j01    $240.00
    26667    Jan Blair    01j01    $140.00
    26668    GeaCntyMapleLeaf    01j03    $28.50
    26669    Prots BiRite    01a04    $52.17
    26670    Sunrise Springs    01a26    $24.75
    26670    Sunrise Springs    01g06    $36.00
    26670    Sunrise Springs    03a05    $116.50
    26671    Ill.Co.    01b04    $132.86
    26671    Ill.Co.    01e01    $1,308.10
    26672    HiLite Maint.    01b07    $114.18
    26673    Ecoscape    01f08    $855.00
    26674    Newb.TV Hdwe.    01a04    $126.44
    26674    Newb.TV Hdwe.    05a09    $8.45
    26674    Newb.TV Hdwe.    03a05    $106.02
    26675    Newb.AutoParts    01g04    $78.41
    26675    Newb.AutoParts    03a05    $219.28
    26676    ChagrinOil&Gas    03a05    $295.39
    26677    WestrnResFarm    03a05    796.15
    26678    Marshall Equip.    05a09    $127.38
    26679    BurtonSheetMetal    20a08a    $136.68
        Total:        $100,746.30
This meeting was adjourned at 11:08 p.m., upon a motion by Mr. Quigley, a second by Mr. Fioritto, and a unanimous affirmative vote.


__________________________________  ___________________________________     
  Robert Fioritto – Chairman            William Majeski – Vice Chairman       


__________________________________  ___________________________________
 Glen Quigley                     David Lair – Township Clerk