The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 21, 2006, with all members present.    Minutes of the previous meeting were approved upon a motion by Mrs. Blair, a second by Mr. Skomrock and unanimous affirmative vote.

At the request of the Fiscal Officer, Mrs. Blair moved that the Board request the advance from the County Auditor of all available monies from all available funds to be collected in the second half property tax collection.  Mr. Skomrock seconded this motion, which passed by unanimous vote.

Mr. Skomrock moved to accept the Schloss Paving bid in the amount of $269801.10, as recommended by the County Engineer’s office for the asphalt resurfacing of Moss Glen Trail and Music St. (Sec. D).  Mrs. Blair seconded this motion, which passed by unanimous vote.

Mr. Quigley reported on conversations that had been held with representatives of St. Helen’s church regarding redesign of the entry/exit drives to reduce congestion and improve safety.  Access to the church via Hillview Drive will be included as part of this plan.  Mr. Quigley also noted that a fire pond would probably be created for fire protection for the new larger structure planned at this location.  Mr. Quigley reported that the Health District would bring their new mass spectrometer to the Kiwanis Lake community center for two days for area residents to be able to test their water.

Mr. Skomrock reported that he had reviewed areas at the Fire Department that would require concrete repair, both on driveway areas and other areas around the building.  Mr. Quigley discussed the lease document between the Trustees and the Fire Department for use of the Fire Department building, and provided a draft copy to Mr. Fagan for the Fire Department’s review.  Mr. Fagan reported 38 calls month-to-date.

Police activity reported by Chief Aytay included 55 calls month-to-date and 402 calls year-to-date, with 885 hours worked year to date.  Road activity reported by Mr. Hollis included roadside mowing, and patching of Moss Glenn and Music in preparation for their re-paving.  Town Hall repairs were discussed, including a need to repair the front door ramp, railing, and replacement of the front door itself.

Zoning activity discussed included continuance of Roberta Ann case while APA Eric Drake was on temporary military duty.  The Atkins property, site of an alleged junkyard, has been sold to Travis Bailey, who has indicated a willingness to work on cleanup of the site; however, Mr. Atkins is still occupying the site.   The Zoning Inspector is attempting to notify the owner of the property on the southwest corner of routes 44 and 87 about non-conforming materials that have accumulated on the site.  It was also reported that this property appears to be currently used for residential purposes, which is a non-permitted use in a commercially zoned district.

It was reported that a local owner of a landscaping and greenhouse operation was still expressing interest in the former 84 Lumber site.  It was also reported that a potential conservation easement development on Music St. was being discussed.

The trustees discussed the Zoning Commission opening created by the resignation of Alice Pitts.   Mr. Skomrock nominated Jerry Hudak for this open position.  Mr. Quigley praised that nomination.  Mrs. Blair nominated Alice Munn for this position, and Mr. Quigley praised that nomination as well.  Mr. Skomrock spoke in support of Mr. Hudak’s candidacy, citing his real estate experience as a valuable addition to the board, and supported consideration for Alice Munn for a position of Alternate to the Commission.  It was noted at this point that the Alternate positions were currently occupied, unless one of the Alternates was to be considered at this point for the open Commission position.  Mr. Quigley closed the nominations, and asked for a motion for nomination.  Mr. Skomrock moved that Mr. Hudak be nominated to the Zoning Commission; Mrs. Blair seconded this motion, which passed by unanimous vote.  

Mr. Quigley reported that mandatory prerequisite site preparation work involving a search for possible historical artifacts located on the site would delay work on the HUD project planned to take place on the Oberland Park property, and similar issues would probably delay implementation of the Natureworks Trail at that same location.

The trustees reviewed insurance deductibles to be considered for the township property insurance renewal, and determined that in general, it would make sense to increase deductibles to $500, although the loss history on the relatively new “Welcome to Newbury” signs might indicate looking at whether separate coverage or deductible for these signs would make sense.  

A general discussion period included agreement amongst the trustees to decline at this time the offer of Adelphia to extend community cable to Newbury and provide a local access channel, as this would require additional expenditures by the township to provide for local production of programming.  Given that the estimated percentage of township residents who subscribe to the Adelphia service are in a minority of township residents overall, this was not considered a cost-effective step to take.  Also discussed was a need to consider handicap access to the township-owned building used for American Legion meetings.

The trustees reviewed proposed changes in cemetery regulations as provided by Mr. Quigley.   It was agreed that changes as discussed would be made and the revised version emailed to the trustees for final review prior to adoption to be considered at the next meeting.

Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
28588    6/17/2006    Douglas J. Zimperman        - DZ    $1,417.77
28589    6/17/2006    George Mansfield            - GM    $1,311.57
28590    6/17/2006    Jack Lashley                - JL    $836.60
28591    6/17/2006    Jas. Rick Phifer            - JP    $1,523.47
28592    6/17/2006    Karen E. Endres             - KE    $703.87
28593    6/17/2006    Linda C. Nokes              - LN    $735.46
28594    6/17/2006    Randal R. Hollis            - RH    $1,862.48
28595    6/17/2006    Randal O. Hollis            - ROH    $1,117.55
28596    6/17/2006    Timothy A. Mansfield        - TM    $1,313.77
28597    6/20/2006    Ohio Public Employees Deferred Comp. Pro    $645.00
28598    6/21/2006    Arcadia Benefits Group, Inc.    $55.00
28599    6/21/2006    United Healthcare Insurance Co.    $7,372.17
28600    6/21/2006    U. S. Postmaster    $38.00
28601    6/21/2006    National City Bank    $118.56
28602    6/21/2006    Great American Awards Inc.    $11.00
28603    6/21/2006    Newbury American Legion    $634.42
28604    6/21/2006    Ecoscape, Inc.    $474.00
28605    6/21/2006    David Lair    $176.00
28606    6/21/2006    Jan Blair    $175.00
28607    6/21/2006    Glen Quigley    $210.00
28608    6/21/2006    Sidley Inc.    $604.50
28609    6/21/2006    First Quality Sales    $68.89
28610    6/21/2006    Void    $0.00
28611    6/21/2006    Schloss Materials    $710.71
        Total:    $22,115.79

This meeting was adjourned at 9:31 p.m. upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.


__________________________________  ___________________________________     
  Glen Quigley – Chairman            William Skomrock, Jr. – Vice Chairman    


__________________________________  ___________________________________
  Jan Blair                         David Lair – Fiscal Officer