The regularly scheduled meeting of the Board of Township Trustees, Newbury Township was called to order on April 7, 2004 at 7:46 p.m., by Mr. Fioritto, Chairman, with Mr. Majeski and Mr. Quigley present.  Mr. Fioritto welcomed all and asked to continue with the township departmental reports until Mr. Lair arrived.  Ms. Hrabak was asked to take minutes in the interim.  Mr. Fagan reported that the fire department had 31 calls in March with 121 calls year-to-date.  He said the thermal imager had been received with 90% of the personnel trained, airpacks were on order, the vehicle exhaust system and painting for the 50th anniversary are in progress with a storage trailer on site for the duration.

Chief Battaglia gave the police monthly report and comparison figures for the previous month.  He had 162 calls for March with accidents higher due to high winds and snow.  The sheriff's department responded to 189 calls.  The police logged 1810 miles for the month.  He confirmed that the Type 1 radio system now in use is obsolete.  He estimated that 10 police radios would need replacement.  The fire department will need about 15 more.  A subsequent discussion resumed concerning combining quotations for multiple discounts and optimum pricing.  Chief Battaglia said he had been working with the zoning inspector for cleanup of junk cars in the township.  He will submit a form letter for Mr. Tremsyn's approval that uses wording from the Ohio Revised Code for stronger enforcement.  He hopes to target the entire township by May 1st.  Mr. Majeski asked for coverage by the police department for the Kiwanis Easter Egg Hunt for Saturday, May (Corrected to April) 10 at Punderson State Park.

Road Superintendent Hollis reported activities of the road department that included plowing, cindering, removing trees, ditching and cold patching.  Five funerals were held in March.  Fire extinguishers were recharged and improved lighting was discussed for the main floor meeting room.  Fixture choices and costs would be reviewed before replacement of the existing antique light fixtures.
Re-pavement options, costs and schedules were discussed including regrinding vs. re-paving; heights may be a consideration for driveway aprons on Kimmeridge Trail.   Mr. Hollis asked for the trustees' okay for the county to bid out the paving jobs.  Total roadwork would include Arbor Trail, Kimmeridge Trail and Music Street, Auburn Rd to Munn Rd. for an estimated $325,000.  The Trustees agreed to postpone this question till Mr. Lair arrived.

Mr. Majeski asked whether the road department would mow the soccer fields.  Mr. Quigley said the cost should come out of the general fund, not the road department.  This also applies to other township owned properties.  The allocation of funds should be discussed with Mr. Lair. Mr. Majeski asked for a decision by the next meeting.   Further discussion followed concerning the present mowing equipment, its age and suitability for the expanded scope of work.  Costs for new equipment, tractors vs. mowers, and lease vs. purchase were also evaluated.  Mr. Majeski suggested hiring part time students to mow.

Mr. Lair arrived at 8:10 p.m. to continue taking the meeting minutes.   It was noted that he had been sworn in as Township Clerk for his new term of office on April 1st by Judge Forrest Burt.  The trustees and clerk discussed possible allocation of expense amongst funds when equipment and resources are used by both the Road Department and for activities that would normally be paid for out of the General Fund.  The clerk said he would consult with a representative of the State Auditor’s office as to at what point designated use for general fund purposes of equipment purchased for the Road Department would have to have some General Fund monies allocated for this purpose.  It was noted that the Recreation Board was now reporting that they were no longer in a position to assume responsibilities for cutting the soccer fields located on the Oberland Park property.  The trustees and clerk agreed that they should get updated financial information from the Recreation Board.

It was agreed by the trustees that Mr. Hollis should purchase epoxy and other materials to attempt repair of some broken cemetery headstones.  Mr. Majeski reported that he had discussed various options for placing a streetlight at the intersection of Overture and Music St.  Mr. Majeski reported that he had received an email from a Harmony Glen resident who reported that the property owners near this intersection were in favor of placement of a streetlight.  

The minutes of previous meetings were approved as read upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote.   Mr. Quigley moved that the trustees pass Resolution 20040407001, to appropriate monies into the General Fund equal to the amount needed for the 2004 land purchase note payment due in December, and to then transfer these monies ($25,000 and $6075.21, respectively) into the appropriate Principal and Interest accounts in the Note Retirement Fund 15.  Mr. Majeski seconded this motion, which passed by unanimous vote.

Mr. Majeski moved that the trustees pass Resolution 20040407002, for the Improvement of Arbor Trail.  Mr. Fioritto seconded this motion, which passed by unanimous vote.  Mr. Majeski moved that the trustees pass Resolution 20040407003, for the Improvement of Section C of Music St.  Mr. Fioritto seconded this motion, which passed by unanimous vote.  Mr. Majeski moved that the trustees pass Resolution 20040407004, for the Improvement of Kimmeridge Trail.  Mr. Fioritto seconded this motion, which passed by unanimous vote.   While it was noted that the combined estimated total of these three projects was above that currently appropriated for this year's paving contracts, it was agreed that bids should be received for all three projects, to see if the actual bid totals and monies available for transfer into the Contracts funds might make it possible to move forward with all three projects this year.

The Zoning Inspector presented her report for March, and noted that she had attended a number of meetings in the last month.  Mrs. Endres noted that based on information received in these meetings she would be notifying the Health Department whenever she issues a zoning exemption for agricultural activities, so that the Health Department may follow up to ensure proper practices are followed.  Mr. Majeski moved to allow the Newbury Community Church use of the township property being purchased at the corner of Rt. 87 and Auburn Rd. for their Craft and Clutter Sale.  Mr. Quigley seconded this motion, which passed by unanimous vote.  Mr. Quigley moved that the township eliminate zoning permit fees for the Kiwanis Club; Mr. Majeski seconded this motion, which passed by unanimous vote.

Mr. Quigley provided an update on the 208 Committee activities.  Mr. Quigley noted that Planned Business Development language has been prepared by David Dietrich, approved by the Prosecutor’s office, and is now in before the Newbury Zoning Commission for their review.  Mr. Quigley recommended that before the trustees consider adopting this revised 208 Plan, that the trustees consult with business owners and hold public hearings to gather further input.
Mr. Quigley moved that the trustees not request a hearing on the application to transfer a liquor permit from Tirpak Enterprises to Wicked Woods Golf Club Inc.   Mr. Majeski seconded this motion, which passed by unanimous vote.  Mr. Majeski moved that a mission statement presented by him be accepted as the mission statement for the Newbury Township Park Board.  Mr. Quigley seconded this motion, which passed by unanimous vote.  Correspondence received since the last meeting was reviewed by Mr. Fioritto.  Mr. Fioritto moved that the township proclaim May as Ohio Motorcycle Awareness month.  Mr. Quigley seconded this motion, which passed by unanimous vote.

The next item of business was to review candidates for appointment the Newbury Township Park Board; it was noted that a total of seven residents had applied for the seven open positions.   Mr. Quigley moved that the following individuals be appointed to the board:  Jodie Swartout, Judy Bradt-Barnhard, Amalie Lipstreu, Roger Mezak, David Terrill, L. Judd Douglas, and Les Ober.  Mr. Majeski seconded this motion, which passed by unanimous vote.  Mr. Quigley asked the trustees to consider lifting the moratorium on sale of cemetery plots to non-residents; the other trustees asked Mr. Quigley to review possible increases in pricing for both lot sales and opening/closing fees prior to making a decision on this issue.  Mr. Majeski raised the possibility of considering a cemetery property tax levy as an alternative means of funding ongoing cemetery operations.

The following purchase orders were approved by signing prior to or at this meeting:
    P. O. #    Payee    Acct    Amount
    3825    Concord Rd Equip    04a04    $14,571.99
    3826    Various Vendors    01a03    $800.00
    3827    Various Vendors    01a04    $1,000.00
    3828    Various Vendors    01a05    $1,000.00
    3829    Various Vendors    01a06    $5,000.00
    3830    Various Vendors    01a11    $1,200.00
    3831    Various Vendors    01a26    $5,000.00
    3832    Various Vendors    01b02    $1,000.00
    3833    Various Vendors    01b04    $5,000.00
    3834    Various Vendors    01b05    $500.00
    3835    Various Vendors    01b07    $1,000.00
    3836    Various Vendors    01b08    $500.00
    3837    Various Vendors    01e01    $5,000.00
    3838    Various Vendors    01g02    $1,000.00
    3839    Various Vendors    01g04    $1,000.00
    3840    Various Vendors    01g05    $1,000.00
    3841    Various Vendors    01g06    $1,000.00
    3842    Various Vendors    01h06    $5,000.00
    3843    Various Vendors    01j02    $500.00
    3844    Various Vendors    01j03    $1,000.00
    3845    Various Vendors    01k09    $1,000.00
    3846    Various Vendors    02c03    $5,000.00
    3847    Various Vendors    03a05    $5,000.00
    3848    Various Vendors    04a04    $5,000.00
    3849    Various Vendors    04a06    $5,000.00
    3850    Various Vendors    04a09    $5,000.00
    3851    Various Vendors    04a10    $5,000.00
    3852    Various Vendors    04b02    $5,000.00
    3853    Various Vendors    20a08a    $5,000.00
    3854    Nby Vol Fire Dept    01c05    $17,500.00
    3854    Nby Vol Fire Dept    20a07a    $52,500.00
    3855    Treas St OH    01a19    $1,864.73
    3856    Morton Salt    04b02    $4,449.07
        Total:        $169,385.79
                
The following warrants were approved by signing prior to or at this meeting:
    Check #    Payee    Acct    Amount
    26353    Continental Title    01a26    $15,000.00
    26354    Glen Quigley    01a01    $690.55
    26355    Robert Fioritto    01a01    $666.64
    26356    Wm. Majeski    01a01    $673.62
    26357    David Lair    01a02    $918.31
    26358    Linda Nokes    01a02a    $722.22
    26359    Jack Lashley    01b01    $381.59
    26360    Bernie Krotine    01g01    $749.68
    26361    VOID        $0.00
    26362    Terry Aytay    01g01    $657.24
    26363    Paul Pfiester    01g01    $1,142.55
    26364    Santo Battaglia    01g01    $2,308.66
    26365    Karen Endres    01j01    $690.83
    26366    Doug Zimperman    20a01b    $1,522.38
    26367    Geo. Mansfield    20a01b    $1,450.39
    26368    Jas.Rick Phifer    20a01b    $1,614.85
    26369    VOID    20a01b    $0.00
    26370    Randy O. Hollis    20a01b    $1,163.31
    26371    Tim Mansfield    20a01b    $1,396.24
    26372    NCB    01a01    $181.87
    26372    NCB    01a02    $110.44
    26372    NCB    01a02a    $202.65
    26372    NCB    01b01    $94.14
    26372    NCB    01g01    $491.58
    26372    NCB    01j01    $24.10
    26372    NCB    20a01b    $2,808.68
    26372    NCB    01a12    $210.90
    26372    NCB    04a02    $207.46
    26373    PERS    01a01    $218.10
    26373    PERS    01a02    $122.77
    26373    PERS    01a02a    $162.28
    26373    PERS    01b01    $80.94
    26373    PERS    01g01    $511.00
    26373    PERS    01j01    $141.27
    26373    PERS    20a01b    $2,006.24
    26374    Treas.Ohio    01a01    $35.21
    26374    Treas.Ohio    01a02    $26.20
    26374    Treas.Ohio    01a02a    $72.99
    26374    Treas.Ohio    01b01    $13.94
    26374    Treas.Ohio    01g01    $150.96
    26374    Treas.Ohio    01j01    $18.65
    26374    Treas.Ohio    20a01b    $903.45
    26375    Ohio Def. Comp.    01a01    $100.00
    26375    Ohio Def. Comp.    01a02    $266.66
    26375    Ohio Def. Comp.    01a02a    $100.00
    26375    Ohio Def. Comp.    01j01    $200.00
    26375    Ohio Def. Comp.    20a01b    $295.00
    26376    NVFD    01c05    $17,500.00
    23676    NVFD    20a07a    $52,500.00
    26377    Randal Hollis    20a01b    $2,042.97
    26378    GeaCntyTwpAssoc    01a03    $68.00
    26379    Prots BiRite    01a04    $9.18
    26380    Linda Nokes    01a04    $22.27
    26380    Linda Nokes    01j02    $4.05
    26381    Courier    01a04    $38.40
    26382    WesResOffSupply    01a04    $58.75
    26383    Office Max    01a04    $170.76
    26383    Office Max    01g04    $423.76
    26384    Rel.Std.LifeIns.    01a06    $463.96
    26385    Delta Dental    01a06    $282.43
    26385    Delta Dental    04a10    $250.22
    26386    Maple Leaf    01a26    $64.50
    26386    Maple Leaf    01j03    $24.00
    26387    Clark Electric    01b02    $2,330.00
    26387    Clark Electric    01b02    $90.00
    26388    Ill. Co.    01b04    $327.29
    26388    Ill. Co.    04a09    $809.54
    26388    Ill. Co.    01e01    $2,616.20
    26389    Alltel    01b04    $245.13
    26389    Alltel    01k09    $186.76
    26389    Alltel    04a09    $35.55
    26390    EastOhioGas    01b04    $426.40
    26390    EastOhioGas    04a09    $1,024.35
    26391    NewburyHardware    01b05    $86.00
    26391    NewburyHardware    01g04    $65.41
    26391    NewburyHardware    03a05    $127.10
    26392    Speedway    01g04    $355.77
    26392    Speedway    03a05    $82.56
    26393    Bernie Krotine    01g04    $24.50
    26394    SunriseSprings    01a26    $24.75
    26394    SunriseSprings    01g06    $24.00
    26394    SunriseSprings    03a05    $80.25
    26395    Newb.Auto Parts    01g04    $55.40
    26395    Newb.Auto Parts    03a05    $97.98
    26396    Marge Hrabak    01j01    $387.60
    26396    Marge Hrabak    01j02    $42.84
    26397    News Herald    01j03    $49.35
    26398    Gea.Soil&Water    01j03    $25.00
    26399    Treas.Ohio    01a19    $1,864.73
    26400    Cintas Corp.    03a05    $283.16
    26401    TractorSupply    03a05    $59.10
    26402    Randal Hollis    03a05    $100.00
    26403    Randy O. Hollis    03a05    $100.00
    26404    Kimball-Midwest    03a05    $239.41
    26405    KopyKat    03a05    $177.50
    26406    H & H Hardware    03a05    $21.96
    26407    Chagrin Oil&Gas    03a05    $843.73
    26408    Verizon Wireless    04a09    $95.63
    26409    Arms Trucking    04b02    $562.93
    26410    Morton Salt    04b02    $4,449.07
    26411    Gea.Security    20a08a    $225.00
    26412    ConcordRdEquip    03a05    $15.14
    26413    Chardon Welding    03a05    $73.01
    26414    CED    03a05    $15.14
                $134,175.03
This meeting was adjourned at 11:26 p.m., upon a motion by Mr. Quigley, a second by Mr. Fioritto, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Robert Fioritto – Chairman            William Majeski – Vice Chairman       


__________________________________  ___________________________________
 Glen Quigley                     David Lair – Township Clerk