A special meeting of the Board of Township Trustees, Newbury Township was called to order on December 10, 2007, at 9:00 a.m. at Newbury Town Hall

Glen Quigley opened the meeting by welcoming everyone to the study of the TOWN CENTER PLAN and PRIORITY DEVELOPMENT AND CONSERVATION AREAS.  He asked that each person introduce themselves and their background.  Jan Blair then introduced Amy Holtshouse Brennan of the CRWP.  She and Terry Schwarz of the Urban Design Center (UDC) summarized the planning concepts and prioritized the development areas and available resources.

Kyle Dreyfus Wells identified the focus area as the Rt 87 corridor, specifically within the 208 plan that would not require any zoning changes.  She outlined possible ODOT highway and state infrastructure assistance.  David Dietrich emphasized that Rt. 44/87 was the gateway to Newbury citing the “rebirth” of the old 84 Lumber warehouse that should carry-over to the entire commercial corridor.  He agreed that balanced growth should not be neglected by focusing solely on the Newbury Center and the 208 areas.

Terry Schwarz summarized their interviews with the individual landholders, development of alternate land uses such as: senior assisted living, additional dining facilities, day care facilities, and town houses mixing residential uses with retail.  She reported that both Mr. Panzica and the Teague family favor these concepts.

Mr. Panzica emphasized his willingness to participate with this group and be flexible to change his plans if consistent with the will of the adjacent property owners.  He envisions the Town Center identifying Newbury while still retaining its rural character.

Paul Vernon of the UDC outlined the need for ideas and community input for connectivity beyond the 4 corners citing improved streets, bike lanes, walking paths and sidewalks to tie in with existing regional resources, including Punderson Park.  Focus now is on 3 areas: new subdivisions with smaller housing and open space at 3 Sisters, Obers’ farm and land south of Kinetico.  Discussion continued regarding best uses of Kinetico industrial land, developing civic character, connecting public assets, township “campus”, urban form of the 4 corners and optimum retail, private and public mix.  Paul distributed the concept plan pointing out the linear “green” connection east of Newbury Town Center, the schools and the sports complex.

Open discussion centered on market demand feedback, tax base revenue (housing vs. commercial/industrial) and current limited sewer capacity.  Gus Saikaly said to plan for the future with feasibility studies to include 2 possible sewer sites, Auburn Rd. north and Rt. 87 west as well as connecting the 2 existing sewer plants north of the plan.  Reduced water usage for commercial/industrial vs. residential and waste disposal options using new technologies were also noted.  Jan Blair opted for 2 feasibility studies: the 208 plan and the entire corridor region.  Bill Skomrock added the need for affordable housing for future commercial/industrial businesses that need semi-skilled employees.  New senior housing could lure long time residents from their smaller houses thus renewing the “affordable” market.

Jan Blair said we were presented with many variations and the flexibility to pick and choose the optimum mix for channeled growth.  Currently Newbury has only 6% commercial/industrial use with a virtually flat residential growth curve.

Both Terry Schwarz and Chris Yaecker pointed out new urban developments combining commercial and residential uses that enhance the tax base.  Industrial development requires infrastructure in place thus reducing its 10 to 20 year market demand.  Terry asked to take the UDC plan to the public realm for feedback and new ideas.  Mr. Panzica reiterated his “stick with it” commitment to the community and asked about possible tax breaks or abatements to attract new business.  Mr. Dietrich cautioned that there were no abatements for residential and only limited funds from the county, usually as (little used) TIP gap financing.  Mr. Quigley noted that tax abatement is most often used in cities to retain businesses, not for new growth and is ultimately a loss to the local schools.

David Snively asked what the expected 10 year results would be if all this plan were completed.  He would target the commercial/industrial base before residential with a flexible plan open to change.  Gus Saikaly said he would meet with the EPA to determine the stream capacity for the 208 discharge site.

The UDC forecasts for revenue generation and the results of the on-going market study should be available in the next 5 months at which time Terry will advise all of the next meeting date.

David Dietrich complemented Terry Schwartz, her UDC group and Mr. Panzica for the guide to expand the Town Center concept.  He acknowledged Vince Slusarz and Kinetico as Newbury’s top industrial complex and their plans for future development.  He envisioned success with all the cutting-edge people here using their influence and cooperation to see the job through.

The meeting ended at 10:30 a.m. with small group discussions continuing.



__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    


__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 19, 2007, with all members present.  Minutes of the December 5th meeting were approved upon a motion by Mr. Quigley, a second by Mr. Skomrock, and a unanimous affirmative vote.

At the request of the Fiscal Officer, Mr. Quigley moved that the board adopt Resolution 2007121901 for an appropriation transfer of $600.00 from account 1000-110-410-0000 Town Hall-Supplies to account 1000-120-190-0000 Town Hall-Salaries, and an appropriation transfer of $20,000 from account 2031-330-360-0000 Road and Bridge Contracts to account 2031-330-490-0000 Road and Bridge-Materials.   This motion was seconded by Mr. Skomrock, and passed by a unanimous affirmative vote.

At the request of the Fiscal Officer, Mrs. Blair moved that the board adopt Resolution 2007121902 for an appropriation transfer of $500.00 from account 1000-110-315-0000 Election Expense to account 1000-120-190-0000 Town Hall-Salaries.  This motion was seconded by Mr. Quigley, and passed by a unanimous affirmative vote.

At the request of the Fiscal Officer, Mr. Skomrock moved that the board adopt Resolution 2007121903, accepting the amounts and rates as determined by the budget commission and authorizing collection of property taxes.  Mrs. Blair seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
   162-2007    12/12/2007    Various Vendors    $4,000.00
   163-2007    12/12/2007    Various Vendors    $2,000.00
   164-2007    12/12/2007    Various Vendors    $10,000.00
   165-2007    12/17/2007    Various Vendors    $500.00
        Total:    $16,500.00
Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
    37-2007    12/12/2007    Newbury Volunteer Fire Department    $75,000.00
    38-2007    12/12/2007    Arms Trucking Co., Inc.    $5,263.73
    39-2007    12/19/2007    Glen Quigley    $315.00
        Total:    $80,578.73
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
30034    12/19/2007    Geauga County CIC    $50.00
30035    12/19/2007    J.P. Clark Electric Inc.    $30.00
30036    12/19/2007    Great American Awards Inc.    $15.00
30037    12/19/2007    Karen Endres    $105.00
30038    12/19/2007    Arms Trucking Co., Inc.    $5,263.73
30039    12/19/2007    Diversified Maintenance Co., Inc.    $1,302.50
30040    12/19/2007    Cintas Corp.    $374.55
30041    12/19/2007    KopyKat Inc.    $14.50
30042    12/19/2007    Fox International Ltd. Inc.    $47.96
30043    12/19/2007    Advance Auto Parts- HSBC Bus. Sol.    $14.88
30044    12/19/2007    BetterLetters & Graphics, Inc.    $212.25
30045    12/19/2007    Sears Commercial One    $231.93
30046    12/19/2007    Lab Safety Supply Inc.    $154.54
30047    12/19/2007    Chagrin Oil & Gas Co. Inc.    $1,110.67
30048    12/19/2007    David Lair    $140.00
30049    12/19/2007    Kokosing Materials    $886.10
30050    12/19/2007    Morton Salt Inc.    $3,659.89
30051    12/19/2007    Tim Mansfield    $100.00
30052    12/19/2007    Doug Zimperman    $100.00
30053    12/19/2007    Farmers Welding Supply Inc.    $88.69
30054    12/19/2007    All-Ways Flasher Service Inc.    $122.00
30055    12/19/2007    Free Enterprises Inc.    $46.27
30056    12/19/2007    Kimball-Midwest Inc.    $368.96
30057    12/19/2007    Geauga County Maple Leaf    $53.65
30058    12/19/2007    Newbury Printing Co.    $12.50
30059    12/19/2007    CED    $24.96
30060    12/19/2007    Geauga County Township Association    $66.00
30061    12/19/2007    William McCullam    $48.06
30062    12/19/2007    Office Max-HSBC Business Solutions    $233.08
30063    12/18/2007    Douglas J. Zimperman        - DZ    $1,569.94
30064    12/18/2007    George Mansfield            - GM    $1,503.39
30065    12/18/2007    Jack Lashley                - JL    $472.76
30066    12/18/2007    Jas. Rick Phifer            - JP    $1,719.19
30067    12/18/2007    Karen E. Endres             - KE    $785.65
30068    12/18/2007    Linda C. Nokes              - LN    $643.47
30069    12/18/2007    Randal R. Hollis            - RH    $2,139.99
30070    12/18/2007    Randal O. Hollis            - ROH    $1,291.04
30071    12/18/2007    Timothy A. Mansfield        - TM    $1,483.57
30072    12/18/2007    Ohio Public Employees Deferred Comp. Pro    $720.00
30073    12/18/2007    Douglas J. Zimperman        - DZ    $1,177.80
30074    12/18/2007    George Mansfield            - GM    $1,057.03
30075    12/18/2007    Jas. Rick Phifer            - JP    $1,602.06
30076    12/18/2007    Randal R. Hollis            - RH    $1,264.37
30077    12/18/2007    Randal O. Hollis            - ROH    $790.60
30078    12/18/2007    Timothy A. Mansfield        - TM    $1,151.64
30079    12/18/2007    George Mansfield            - GM    $1,097.41
30080    12/18/2007    Timothy A. Mansfield        - TM    $887.65
30081    12/18/2007    George Mansfield            - GM    $898.58
30082    12/18/2007    Jas. Rick Phifer            - JP    $1,263.28
30083    12/18/2007    Randal R. Hollis            - RH    $1,541.83
30084    12/18/2007    Randal O. Hollis            - ROH    $698.22
30085    12/18/2007    Timothy A. Mansfield        - TM    $788.81
30086    12/18/2007    Randal R. Hollis            - RH    $1,541.83
30087    12/19/2007    Kevin Chartrand, MD    $51.00
30088    12/19/2007    Linda Nokes    $5.21
30089    12/19/2007    Glen Quigley    $315.00
30090    12/19/2007    Randal O. Hollis    $100.00
        Total:    $43,438.99

Mr. Quigley reported that he, Chris Yaecker, Karen Endres, and Mr. Vondrasek had recently examined the Wingate residence for artifacts.  Several of these artifacts were brought to tonight’s meeting and examined by the trustees and others present.  

A judgment entry for Impulletti case as prepared by the Prosecutor’s office was presented to the rest of the board and discussed; it was stated that a 14-day notice had to be given prior to settlement following tonight’s announcement that the case would be settled based on the terms of the judgment entry.

The trustees discussed various quotes for repair of the bathroom floor, but decided to defer a final decision for a later meeting.  The Panzica project and turning lane was briefly discussed, and it was agreed that the township should begin now to plan to find ways to keep expenditures in line should the turning lane construction proceed.

The trustees briefly discussed the December 10th town center planning meeting, and Mr. Quigley suggested that the board continue efforts toward vacation of unused road right-of-ways in some areas of Kiwanis Lake.

Mr. Skomrock reported on a letter received from County Engineer Phillips regarding some maintenance work that will occur on Bass Lake Road next year.  He also reported on HB50, which provides more authority to townships to deal with junk vehicles.   

Mrs. Majeski reported on a recent three-car accident at Sperry and Fairmount, noting that the current lack of a previously requested “Cross Traffic Does Not Stop” sign on Fairmount may have contributed to this accident.

Mrs. Blair reported that the township was still working with the prosecutor’s office and a representative with Reserve Energy on a non-drill lease for the township’s fractional interest in this well based on the Cross Creek Parkway road right-of-way.

Mrs. Blair reported on her efforts to market the former Police Department building as a rental property, giving the trustees a sample advertisement that might be used to help find a potential lessee.  Mrs. Blair said that she would confer with Bridey Matheney at the Prosecutor’s office regarding the proper process to solicit a potential lessee for this property.

Mrs. Blair asked for the Board’s approval for a $3,000 expenditure for a use study covering the 208 district, stating that Mr. Nacy Panzica had agreed to reimburse the township for half of this study’s cost.  Mr. Quigley moved that the township contribute up to $1,000, and front the $3,000 cost pending receipt of contributions from other contributors; Mr. Skomrock seconded this motion, which passed by unanimous vote.
Mrs. Blair asked the Trustees to consider Newbury businesses for nomination to be included in the April 2008 CIC Salute to Business.

Mr. Quigley commented on the progress that the township has made in the 8 years he has served as Township Trustee.  Mr. Bill Majeski read a statement congratulating Mr. Quigley for his service, and presented a Mr. Quigley with gift from his wife and him.  Mrs. Blair then presented Mr. Quigley with a gift from the township.

This meeting was adjourned at 8:52 p.m., upon a motion by Mr. Skomrock, a second by Mr. Quigley, and a unanimous affirmative vote.


__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    


__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer