The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:32 p.m., November 21, 2007, with all members present.  Minutes of the November 7th meeting were approved upon a motion by Mr. Skomrock, a second by Mrs. Blair, and an affirmative vote from Mr. Skomrock and Mrs. Blair, with Mr. Quigley abstaining due to not being present at the previous meeting.

At the request of the Fiscal Officer, Mr. Quigley moved that Resolution 2007112101 be adopted, including the following appropriation transfers within the General Fund:
$8,000 to account 1000-110-221 Medical/Hospitalization, $2,000 from account 1000-110-311 Accounting & Legal Fees, $5,000 from account 1000-110-380 Insurance and Bonding, and $1,000 from account 1000-190-599 General-Other.  Mr. Skomrock seconded this motion, which passed by unanimous vote.  The trustees agreed to schedule the 2007 year-end meeting for 7pm on December 27th.

Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
    33-2007    11/8/2007    Miller Bros. Concrete    $31,262.25
    34-2007    11/21/2007    National City Bank    $35,000.00
    34-2007    11/21/2007    National City Bank    $2,813.25
    35-2007    11/21/2007    Diversified Maintenance Co., Inc.    $962.20
        Total:    $70,037.70
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
29963    11/12/2007    Geauga County Township Association    $12.00
29964    11/17/2007    Douglas J. Zimperman        - DZ    $1,201.46
29965    11/17/2007    George Mansfield            - GM    $1,139.92
29966    11/17/2007    Jack Lashley                - JL    $1,130.35
29967    11/17/2007    Jas. Rick Phifer            - JP    $1,317.68
29968    11/17/2007    Karen E. Endres             - KE    $844.06
29969    11/17/2007    Linda C. Nokes              - LN    $716.26
29970    11/17/2007    Randal R. Hollis            - RH    $1,596.80
29971    11/17/2007    Randal O. Hollis            - ROH    $1,011.98
29972    11/17/2007    Timothy A. Mansfield        - TM    $1,151.64
29973    11/17/2007    Ohio Public Employees Deferred Comp. Pro    $720.00
29974    11/21/2007    Loftworks    $45.00
29975    11/21/2007    National City Bank    $37,813.25
29976    11/21/2007    Geauga County CIC    $25.00
29977    11/21/2007    Kevin Chartrand, MD    $86.00
29978    11/21/2007    Kinetico-Newbury    $405.75
29979    11/21/2007    Farmers Welding Supply Inc.    $28.74
29980    11/21/2007    Geauga Concrete Inc.    $191.00
29981    11/21/2007    Advance Auto Parts- HSBC Bus. Sol.    $92.76
29982    11/21/2007    Shalersville Asphalt Co.    $1,251.65
29983    11/21/2007    Diversified Maintenance Co., Inc.    $962.20
29984    11/21/2007    Snap-On Tools    $143.90
29985    11/21/2007    Chagrin Oil & Gas Co. Inc.    $619.42
29986    11/21/2007    Newbury Printing Co.    $9.00
29987    11/21/2007    ScapeAbilities (John Suvak)    $350.00
29988    11/21/2007    Miller Bros. Concrete    $31,262.25
29989    11/21/2007    All-Ways Flasher Service Inc.    $192.66
29990    11/21/2007    Ecoscape, Inc.    $174.00
        Total:    $84,494.73

Mr. Quigley discussed the adult-oriented business regulations adopted at a previous meeting, stating that he would research the alternatives for implementation that could be decided upon by the board at the next meeting.  Mr. Lair advised the Board that Geauga County Planning Director Dave Dietrich had said that the recently-revised township zoning maps’ effective date was on the Nov 7th, meeting date when the maps were signed, not 30 days from that date as stated in the previous minutes; the maps were corrected accordingly.

Mr. Quigley reported on last week’s Park Board meeting, and some discussions held at that meeting regarding the placement of athletic fields.  Mr. Quigley said that Rudy Schwartz had recommended to the group that planned placement of the fields be reconsidered, citing safety reasons, proximity to Auburn Road, currently unknown location of the pipeline leading from gas wells on the property, and some issues with disruption of the current soccer fields and program.   It was also noted that if some of these fields were lighted in the future, the initial plan considered could be a problem to residences along the west side of Auburn Rd.  Based on input from various participants, Rudy Schwartz has offered to prepare a new alternative plan at no cost for the Park Board to review.  Mr. Quigley said that he had spoken to Linda Nokes regarding bids to repair the town hall bathroom floor; because not all bids had yet been received, the trustees decided to defer action until the next meeting.  The recent “Newbury is open for business” article in the Sun News was discussed.

Mr. Quigley brought up issues raised by Mr. Frank Kovacs with Mr. Kovacs who, along with his wife was present at this meeting.  Mr. Quigley re-stated the Board’s offer to waive zoning variance fees for the upcoming hearing regarding issues at his residence.  Mr. Kovacs related recent correspondence and conversation with Mrs. Endres wherein she expressed concerns regarding the manner in which Mr. Kovacs has completed the variance application.  Mr. Kovacs also stated that additional issues not originally brought up when this variance was first discussed have now been raised by Mrs. Endres.    Mrs. Hrabak was present and stated that the application submitted to the BZA by Mr. Kovacs has been accepted for an upcoming hearing in the near future.   Mr. Kovacs expressed concern that there were numerous possible violations of township zoning that he had observed in the township that had not been addressed, adding that he felt that he was being singled out for attention.  The board replied that possible zoning violations are addressed based on specific complaints received on specific locations, and that he could file a written complaint on any issue regarding a possible zoning violation that he felt should be addressed.  The Board expressed to both Mr. Kovacs and Mrs. Kovacs their desire to see the issues involved in this hearing to be resolved in a fair manner.

Mrs. Blair reported that the township’s gas well contract being developed by Bridey Matheney.  Mrs. Blair reported that he had spoken to Chip Hess, who confirmed that the surveying of the center cemetery with stainless steel marker pins included would be completed within the monies already paid to Hess and Associates.  The trustees complemented Mrs. Endres on her prompt reaction to last week’s blasting activity occurring at the Haueter property located on the east side of the township.

Mrs. Blair reported to the trustees on her idea to conduct a feasibility study for the possible development of a hotel on the Panzica property, providing a proposal letter from the Cobalt Group, which included a “Phase One” cost of $3,000.   Mrs. Blair has identified other stakeholders who may contribute to the cost of this study, including Nacy Panzica, Ohio Tourism, and Middlefield Bank.  Mrs. Blair will continue to work with the Prosecutor’s office to ensure a final contract document that meets legal requirements.  It was suggested that both the Teague family and Les Ober be contacted to determine any interest they might have in participating in this project and Mrs. Blair indicated that she would do so.

Mrs. Endres discussed current plans possibly underway to start development and rental of some of the currently unoccupied dwellings in Kiwanis Lake that are in very poor condition.  It was agreed that efforts should be made wherever feasible to discourage development of substandard structures.  It was suggested that Jan Vondrasek, current president of the Kiwanis Community Association be kept informed of this issue.

Mrs. Blair moved that the board adjourn into executive session at 9:05 p.m. to discuss compensation of a public employee; this motion was seconded by Mr. Skomrock and passed by unanimous vote.  The board returned to regular session at 9:45 p.m. with no action taken.  This meeting was adjourned at 9:45 p.m., upon a motion by Mr. Skomrock, a second by Mr. Quigley, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer