The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., October 1, 2008 with Mr. Snively and Mrs. Blair present.   Minutes of the meetings of 9/17/2008, 9/22/2008 and 9/27/2008 were approved upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.

Amy Brennan, Director, Chagrin River Watershed Partners, along with David Dietrich, Geauga County Planning Director described the Chagrin River Balanced Growth Plan, and discussed how it relates to the Newbury Town Center plan.  Mr. Dietrich, the County Engineer, Geauga County Soil and Water District, and the Geauga County Department of Water Resources were county resources also contributing to this report.   The Cobalt Group and KSU Urban Design group also provided input.  The importance of such a plan is that it serves as backup for township zoning, which proves of value when court issues such as All Erection Crane come up.   A primary goal of such planning is to prepare for “shovel-ready building sites” which can support the type of development which fits into an overall community plan and which has been identified as desirable by the community.  Ms. Brennan provided a PowerPoint presentation of the CRWP Balanced Growth Plan.  This presentation is available for online viewing at http://www.newburyohio.com/WEB/Newbury_October%202008.ppt
Mrs. Blair moved that Resolution 2008100103, SUPPORTING THE CHAGRIN RIVER WATERSHED BALANCED GROWTH PLAN IN COOPERATION WITH THE OHIO LAKE ERIE COMMISSION’S BALANCED GROWTH PROGRAM be adopted.  Mr. Snively seconded this motion, which passed by unanimous vote.
Mr. Gene Fenstermaker, representing Newbury Community Church presented two issues for trustee consideration, one being a request for the church to be considered for tie-in to the sewage treatment plant located on Newbury School property and now being operated by the Geauga County Department of Water Resources.  Mr. Lair said that he would check with Water Resources and see if such a tie-in would be feasible.  The second issue discussed was the now-prohibited use of temporary signs on the township-owned property at Auburn and Rt. 87 to advertise church-sponsored programs.    Mr. Snively explained that one of the functions agreed upon with the location of the permanent Panzica electronic sign was to provide for community messages and eliminate the use of temporary signs.  It was reported that the church felt that the lack of the temporary signs may be contributing to a decline in attendance at church functions.  The trustees agreed to review the revised policy.  The church expressed their appreciation for the use of the corner property for craft and clutter sales and also requested that perhaps the Fire Department might consider allowing use of their new electronic sign to provide notice of community events such as the ones that the church sponsors.  Chief Zimperman stated that he would discuss this request with Fire Department trustees.

The Fiscal Officer reported that he had completed the September month end bank reconciliation and accounting close, and would be emailing the monthly financial report package to the Trustees and Financial Review Committee members.

At the request of the Fiscal Officer, Mrs. Blair moved that Resolution 2008100101, be adopted, this resolution approving supplemental appropriations as follows:
$ 2795.42 to     2011-330-360-0000    MV Lic Tax – Contracts
$ 9901.59 to    2021-330-420-0000    Gas Tax – Supplies
$ 6754.13 to    2031-330-360-0000    Road and Bridge – Contracts
$ 3922.05 to    2141-330-360-0000    Road Levy – Contracts
and appropriation transfers as follows:
$ 9134.92 to    2141-330-360-0000    Road Levy – Contracts, from
        2141-330-230-0000    Road Levy – Workers Compensation
$ 4000.00 to     2141-330-360-0000     Road Levy – Contracts, from  
        2141-330-190-0000    Road Levy -- Salaries
$ 6000.00 to     2141-330-360-0000    Road Levy – Contracts, from
        2141-330-219-0000    Road Levy – Employers Retirement Contribution

This motion was seconded by Mr. Snively and passed by unanimous vote.

At the request of the Fiscal Officer, Mrs. Blair moved that Resolution 2008100102, be adopted, this resolution approving an appropriation transfer as follows:
$ 2000.00 to     2041-410-730-0000    Cemeteries – Site Improvement, from
        2041-410-490-0000    Cemeteries – Other-Supplies and Materials

This motion was seconded by Mr. Snively and passed by unanimous vote.
Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
   129-2008
9/23/2008
Various Vendors
 $  17,000.00
   130-2008
9/23/2008
Various Vendors
 $    2,062.43
   131-2008
9/23/2008
Various Vendors
 $      800.00
   132-2008
9/23/2008
Various Vendors
 $      300.00
   133-2008
9/23/2008
Various Vendors
 $      800.00
   134-2008
9/23/2008
Various Vendors
 $    1,000.00
   135-2008
9/23/2008
Various Vendors
 $    1,329.01
   136-2008
9/23/2008
Various Vendors
 $    3,326.40
   137-2008
9/23/2008
Various Vendors
 $    1,003.14
   138-2008
9/23/2008
Various Vendors
 $      297.32
   139-2008
9/23/2008
Various Vendors
 $      700.00
   140-2008
9/23/2008
Various Vendors
 $    1,000.00
   141-2008
9/23/2008
Various Vendors
 $    2,233.70
   142-2008
9/23/2008
Various Vendors
 $    7,000.00
   143-2008
9/23/2008
Various Vendors
 $    3,425.84
   144-2008
9/23/2008
Various Vendors
 $    6,000.00
   145-2008
9/23/2008
Various Vendors
 $    2,201.30
   146-2008
9/23/2008
Various Vendors
 $    4,452.88
   147-2008
9/23/2008
Various Vendors
 $  18,368.99
   148-2008
9/23/2008
Various Vendors
 $      500.00
   149-2008
9/23/2008
Various Vendors
 $  14,000.00
   150-2008
9/23/2008
Various Vendors
 $    2,449.88
   151-2008
9/23/2008
Various Vendors
 $    1,113.12
   152-2008
9/23/2008
Various Vendors
 $  10,000.00
   153-2008
9/26/2008
Various Vendors
 $      250.00
   154-2008
10/3/2008
Various Vendors
 $  10,441.79


Total:
 $112,055.80
Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
 Amount
    23-2008
9/23/2008
Newbury Volunteer Fire Department
 $  17,500.00
    23-2008
9/23/2008
Newbury Volunteer Fire Department
 $  57,500.00
    24-2008
9/26/2008
The Shelly Co.
 $  41,000.00
    24-2008
9/26/2008
The Shelly Co.
 $  30,000.00
    24-2008
9/26/2008
The Shelly Co.
 $136,500.00
    24-2008
9/26/2008
The Shelly Co.
 $  83,000.00
    25-2008
9/30/2008
Hess & Associates
 $    1,750.00


Total:
 $367,250.00
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30823
9/19/2008
Klerco Construction
 $    9,700.00
30827
9/30/2008
Skipped Warrants  30824 to  30827
 $             -   
30828
10/1/2008
Ann A. Wishart              - AW
 $      422.43
30829
10/1/2008
David J. Lair               - DL
 $    1,372.57
30830
10/1/2008
David A. Snively            - DS
 $      838.00
30831
10/1/2008
Janice M. Blair             - JB
 $      799.15
30832
10/1/2008
Marcia J. Mansfield         - MM
 $      169.71
30833
10/1/2008
William J. Skomrock, Jr.    - WS
 $      664.15
30834
10/1/2008
Douglas J. Zimperman        - DZ
 $    1,309.61
30835
10/1/2008
George Mansfield            - GM
 $    1,158.91
30836
10/1/2008
Jas. Rick Phifer            - JP
 $    1,318.38
30837
10/1/2008
Randal R. Hollis            - RH
 $    1,684.32
30838
10/1/2008
Randal O. Hollis            - ROH
 $    1,121.56
30839
10/1/2008
Timothy A. Mansfield        - TM
 $    1,234.85
30840
10/1/2008
Karen E. Endres             - KE
 $      899.89
30841
10/1/2008
Marge Hrabak                - MHR
 $      188.61
30842
10/1/2008
Treasurer of State
 $      779.45
30843
10/1/2008
Ohio Public Employees Retirement System
 $    7,296.10
30844
10/1/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30845
10/1/2008
Reliance Standard Life Insurance
 $      448.53
30846
10/1/2008
ScapeAbilities (John Suvak)
 $      410.00
30847
10/1/2008
CCP Industries, Inc.
 $      141.57
30848
10/1/2008
Lab Safety Supply Inc.
 $      198.20
30849
10/1/2008
Windstream
 $      315.02
30850
10/1/2008
National City Bank
 $      102.75
30851
10/1/2008
Thomson West
 $      144.00
30852
10/1/2008
Middlefield Hardware Inc.
 $      117.20
30853
10/1/2008
Kimball-Midwest Inc.
 $      405.11
30854
10/1/2008
Kokosing Materials
 $    3,396.98
30855
10/1/2008
Speedway SuperAmerica
 $      532.80
30856
10/1/2008
Geauga County Maple Leaf
 $        57.00
30857
10/1/2008
Dominion East Ohio Gas
 $        66.41
30858
10/1/2008
RadioActive Electronics, LLC
 $        39.98
30859
10/1/2008
Preston Ford
 $        55.98
30860
10/1/2008
Hans' Truck & Trailer Repair, Inc.
 $        89.35
30861
10/1/2008
FASTENAL CO.
 $        46.47
30862
10/1/2008
Western Reserve Farm Co-op
 $        34.44
30863
10/1/2008
Ann Wishart
 $        22.82
30864
10/1/2008
United Healthcare Insurance Co.
 $    7,495.99
30865
10/1/2008
Newbury Volunteer Fire Department
 $  75,000.00
30866
10/1/2008
Hess & Associates
 $    1,750.00
30867
10/1/2008
First Energy
 $      303.02
30868
10/1/2008
Sunrise Springs Water Co. Inc.
 $        37.50


Total:
 $122,773.81

Fire activity reported by Chief Zimperman included 50 calls for September.  The trustees at this time designated this year’s Halloween Trick or Treat time to occur on Friday, October 31st between the hours of 6-8 pm.

Road department activity reported by Mr. Hollis included installation of crossover pipe, asphalt repair on various roads, some 3-4 days spent performing storm damage repair following the 9/14 windstorm, and catch basin repair.  Additional work included application of 100 tons of asphalt on Arbor Trail, and berm cleanup on Pond, Hotchkiss, and Burton Hts.  Mr. Hollis reported that 2008-9 Salt pricing for the township stands at around $65, with about 750 tons planned to be ordered.

Zoning activity reported by Mrs. Endres included a notation that the Gage house has been sold and the buyer intends to have dwelling structure town down and reviewed by an exterminator to assure no pests remain to affect neighboring properties.  The judgment entry process continues with Chuck Gates on his former Great Lakes Cheese property.  Mrs. Endres asked about possible attendance at a planning conference in Westlake, noting that Mrs. Hrabak and she have attended previously.  The Trustees okayed attendance of up to five individuals, allowing BZA and ZC participation if interest exists.  It was reported that the BZA and Commission are interested in setting up a joint work session, and Karen asked if this would be permissible along with a basic dinner offering, such as pizza; the trustees approved this idea.

Trustees okayed the idea of getting quotes on a 42 or 46 inch LCD screen for permanent mounting in the upstairs meeting room, paired to a desktop Compaq PC located in that location.  Park activity was reported by Roger Mezak.  It was agreed that current Recreation Board minutes would be forwarded to Mr. Lair for upload to the township website.  

Police activity reported by Mrs. Blair included 243 calls to the Sheriff’s dispatch center, with many calls this month being storm/power outage related.  Mr. Snively reported that the Natureworks Nature Trail project was 90-95% done, as was much of the “front yard” finish grade and re-seeding work recently approved as part of the HUD Oberland Park project.   Mr. Snively reported that on this project $63,000 has been committed so far, including the $10K administrative fee.  The next projects to be handled included a pavilion, sign, and work on ball field design.   Mr. Snively also reported on the 9/25/08 wind power meeting held by the County Commissioners, with an estimated 150 attendees.  

The Trustees agreed to accept a quote from J.P. Clark Electric for revised Town Hall front interior stairway lighting controls not to exceed $600.    Mrs. Blair reported that $7496/month was established as the United Healthcare finalized price for remainder of year.  Mr. Snively reported that a Geauga County Veterans’ memorial contribution had been cleared as legally permissible by the Prosecutor’s office.  Mrs. Blair moved that the township approve a $2,000 for this purpose; Mr. Snively seconded this motion, which passed by unanimous vote.

Mrs. Blair stated that in response to a request by Mrs. Joanne Majeski at a recent township meeting she was going to write a letter to District Director Bonita Teeuwen at ODOT District 12 in regards to the Music Street/Route 44 intersection. Correspondence received since the last meeting was reviewed by the trustees. This meeting was adjourned at 9:35 p.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.
 
 
__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer