Recent Meetings

Trustees meeting April 3, 2013

Ann Wishart — Tue, 30 Apr 2013 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., April 3, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Nick Gorris from the county engineer's office attended to discuss the township paving for 2013. After discussion on which roads need the most attention between Mr. Zimperman and the Trustee’s, a motion was made to accept resolution 2013040302 for the convenience and necessity for the asphalt surfacing of Grace Street and Crestwood by Ms. Blair, 2nd by Mr. Skomrock, and a unanimous affirmative vote by all.

A motion to accept resolution 2013040303 for the convenience and necessity for the asphalt surfacing of Belleflower Circle and Woodruff Lane was made by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

The owner of the barking dog, Cindy Morton, and some of her neighbors Greg Fennell, Terry Fennell, Bruce Bushek, and Dean Eppley were in attendance to discuss the dog. She has a kennel outside with dog houses. She has moved the kennel around the yard trying to find a good location. She was home one day and watched the neighbor harass the dogs, standing by the cage and videotaping them, making them bark. She already has dog bark collars but they won't work if someone is standing by them harassing the dogs. The neighbors indicated her dogs, are not bad, and the problem is the harassing of the dogs, by the neighbor making the complaints.

Minutes of the regular meeting March 20, 2013 were approved by a motion by Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all.

The Fiscal Officer presented the March financial statements. A motion to accept the March financial statements as presented was made by Mr. Skomrock, 2nd by MS. Blair and a unanimous affirmative vote by all.

At the request of the Fiscal Officer Resolution 2013040301, to make an additional appropriation for 2013 in the amount of $20,000 to fund 2141 for the cost of ODOT paving on State Route 87. Motion was made to accept the amended appropriation by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Ms. Mansfield discussed a notice from Burnham Flower if employees want a PIN number for their HRA card they can call an 800 number and get one, it is not mandatory. Copies have been put in the employees boxes for their use.

Discussion then turned to pay raises for full-time, non supervisory, Road Dept. employees. Motion to give 3% pay raises too full-time, non supervisory, Road Dept. employees, effective April 1, was made by Mr. Quigley, 2nd by Ms. Blair and a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Number

Post Date

Payee

Amount

Status

12-2013

4/3/13

Middlefield Bank

$3,790.63

13-2013

3/29/13

Medical Mutual Of Ohio

$2,052.19

29017

4/3/13

Janice M. Blair

$751.69

29018

4/3/13

Randal O. Hollis

$1,380.94

29019

4/3/13

Randal R. Hollis

$538.01

29020

4/3/13

Marge Hrabak

$118.04

29021

4/3/13

Michael J Joyce

$551.83

29022

4/3/13

George Mansfield

$1,419.74

29023

4/3/13

Marcia J. Mansfield

$853.09

29024

4/3/13

Timothy A. Mansfield

$1,501.31

29025

4/3/13

Glen E. Quigley

$801.69

29026

4/3/13

William J. Skomrock Jr.

$666.69

29027

4/3/13

Ann A. Wishart

$489.15

29028

4/3/13

Douglas J. Zimperman

$1,597.66

29029

4/3/13

Ohio Public Employees Deferred Comp. Program

$425.00

29030

4/3/13

Treasurer of State

$899.19

29031

4/3/13

Ohio Public Employees Retirement System

$5,984.63

29032

4/3/13

Skipped Warrants 29032 to 29032 Series 2

$0.00

29033

4/3/13

Ohio Public Employees Deferred Comp. Program

$425.00

29034

4/3/13

Treasurer of State

$899.19

29035

4/3/13

Ohio Public Employees Retirement System

$5,984.63

29036

4/3/13

PNC Bank

$96.26

29037

4/3/13

VSP

$103.52

29038

4/3/13

Windstream

$316.92

29039

4/3/13

Business Card

$14.03

29040

4/3/13

Speedway SuperAmerica

$74.18

29041

4/3/13

Morton Salt Inc.

$6,743.42

29042

4/3/13

Newbury Volunteer Fire Department

$75,000.00

29043

4/3/13

Geauga County Township Association

$44.00

29044

4/3/13

Sunrise Springs Water Co. Inc.

$79.00

29045

4/3/13

Kimball-Midwest Inc.

$124.23

29046

4/3/13

First Energy

$1,457.87

29047

4/3/13

Western Reserve Farm Co-op

$129.95

29048

4/3/13

Chagrin Oil & Gas Co. Inc.

$1,603.89

29049

4/3/13

Snap-On Tools

$77.95

29050

4/3/13

Burnham & Flower of Ohio, Inc.

$30.00

29051

4/3/13

Dominion East Ohio Gas

$940.43

29052

4/3/13

Marge Hrabak

$10.94

29053

4/3/13

Ann Wishart

$13.56

29054

4/3/13

Patsy Keyes

$220.00

29055

4/3/13

Tractor Supply Co.

$16.99

29056

4/3/13

Best Truck Equipment, Inc.

$105.93

29057

4/3/13

Waste Management of Ohio Inc.

$14.16

29058

4/3/13

Kimball-Midwest Inc.

$517.32

29059

4/3/13

Newbury Auto Parts Inc.

$92.79

Purchase Orders approved by signing prior to or at this meeting:

P O Number

Issue Date

Vendor

Amount

5-2013

4/3/13

Ohio Time Corporation

$858.00

Blanket Purchase Orders approved by signing prior to or at this meeting:

Mr. Zimperman reported on the Road Department he only got one quote on the lawn care for all township properties, the approximate cost was around $75,000 for fertilization, spring cleanup, fall cleanup and cutting. The Trustees then went through the quote and marked which ones they would do. The Trustees decided to do the Fire Station, and spring and fall cleanup of the Town Hall and American Legion. Motion to accept quote as marked Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all.

Mr. Zimperman reported for the Fire Department 52 calls in March. Some engine work on one of the trucks. The fire department brought in 3 quotes/invoices for equipment to be paid from the Fire Misc fund.

Mr. Quigley will be meeting with the Park Board and Rec Board to discuss a possible levy and discuss ball field #5.

Mr. Quigley discussed the circus possibly coming to the Township. He heard back from one person that had concerns about the money that was spent fixing up the park and then getting ruined by a circus. They decided not to allow the circus to use the field.

Ms. Blair gave an update on the HDAC meeting she attended. They went over the budget during that meeting. There will be no charge to Townships for services through 2014.

Mr. Skomrock reported that the sheriff had 219 calls last month.

This meeting was adjourned at 9:06 p.m., upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees meeting March 20, 2013

Ann Wishart — Thu, 28 Mar 2013 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 20, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

The addendum between the Newbury Board of Trustees and The Shooting Range extending item #11 for an additional 180 days was signed.

Minutes of the regular meeting March 6, and the Special meeting of March 13 were approved by a motion by Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all and the special meeting of March 18 were approved by a motion by Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all with Mr. Quigley abstaining from March 18, 2013 vote due to absence.

Resolution 2013032001 honoring Eagle Scout Thomas P. Somrock, for repairing and painting the goat barn at the Geauga County Fair Grounds was passed by a motion of Ms. Blair, 2nd by Mr. Skomrock and unanimous affirmative vote by all.

Resolution 2013032002 honoring Eagle Scout Eric Knapik, for building of a sensory walking trail at High Brook Lodge was passed by a motion of Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Quigley spoke on the Energy proposal from AEP; he recommends that we stay where we are at.

Mr. Quigley spoke on EPA testing for the trucks, he will leave the paperwork in Mr. Zimperman's box for him to handle. He also spoke on ODOT Road Maintenance Seminars for the road crew, he asked Mr. Skomrock to look over the list and see if there is anything that looks beneficial to the Township

Mr. Skomrock spoke on the bed liners that he was checking on. The vendor will contact Mr. Skomrock after he is back at work; the vendor is currently at a trade show.

Mr. Quigley reported that he is still working on the mud sheets for the cemeteries.

Mr. Quigley has received additional calls on barking dogs. The prosecutor indicated that the proposed resolution was not appropriate for this cause. A noise ordinance was also discussed. This tends to be difficult due to decibel levels and monitoring decibels. Ms. Hrabak suggested anti barking collars for dogs, but the owner would have to purchase them and put them on their dogs. Mr. Quigley will speak with the parties involved.

Ms. Blair reported on a time clock for hourly employees at the road department. Resolution 2013032003 the road department day will start 7:00 a.m. and end 3:30 p.m. unless called in by your supervisor or Board of Trustees. Motion to accept resolution made Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Ms. Blair made a motion to purchase the Compumatic time clock with 1 time clock, 2nd by Mr. Skomrock, and a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Number

Date

Payee

Amount

28989

3/9/13

Skipped Warrants 28989 to 28989 Series 2

$0.00

28990

3/9/13

Geauga County Probate Court

$65.00

28991

3/18/13

Randal O. Hollis

$1,348.24

28992

3/18/13

Randal R. Hollis

$268.73

28993

3/18/13

Michael J Joyce

$596.38

28994

3/18/13

George Mansfield

$1,478.03

28995

3/18/13

Timothy A. Mansfield

$1,471.04

28996

3/18/13

Ann A. Wishart

$500.28

28997

3/18/13

Douglas J. Zimperman

$1,546.87

28998

3/18/13

Ohio Public Employees Deferred Comp. Program

$225.00

28999

3/20/13

Skipped Warrants 28999 to 28999 Series 2

$0.00

29000

3/20/13

Sunrise Springs Water Co. Inc.

$45.80

29001

3/20/13

First Energy

$921.71

29001

3/20/13

First Energy

$921.71

29001

3/20/13

First Energy

$921.71

29001

3/20/13

First Energy

$921.71

29001

3/20/13

First Energy

$921.71

29002

3/20/13

Advance Auto Parts- HSBC Bus. Sol.

$40.87

29003

3/20/13

FASTENAL CO.

$186.92

29004

3/20/13

Turney Home and Auto

$84.99

29005

3/20/13

Flag Store

$83.20

29006

3/20/13

Ann Wishart

$13.56

29007

3/20/13

Cintas Corp.

$332.53

29008

3/20/13

ATCO International

$88.00

29009

3/20/13

Newbury Auto Parts Inc.

$246.41

29010

3/20/13

Geauga Feed & Grain Supply

$41.96

29011

3/20/13

Geauga County Maple Leaf

$44.10

29012

3/20/13

Morton Salt Inc.

$1,814.61

29013

3/20/13

Chagrin Oil & Gas Co. Inc.

$608.03

29014

3/20/13

Delta Dental

$330.88

29014

3/20/13

Delta Dental

$330.88

29015

3/20/13

All-Ways Flasher Service Inc.

$117.75

29016

3/20/13

Concord Road Equipment Mfg.

$218.95

Purchase Orders approved by signing prior to or at this meeting:

Blanket Purchase Orders approved by signing prior to or at this meeting:

Mr. Quigley motioned to move to Executive Session at 8:28 PM, motion by Mr. Quigley, 2nd by Ms. Blair to discuss pending legal matters. Ms. Mansfield was invited to attend.

Return to regular session at 8:36 PM no decision was made.

This meeting was adjourned at 8:38 p.m., upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees special meeting March 18, 2013

Ann Wishart — Wed, 27 Mar 2013 05:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township was called to order at 6:00 p.m., March 18, 2013, with Mr. Skomrock and Ms. Blair present.

This meeting was to discuss the judgment entry for the shooting range at the old Grange Park property.

A motion was made by Mr. Skomrock, to authorize Ms. Wieland to sign and submit the judgment entry to the county court, and a 2nd by Ms. Blair, and a unanimous affirmative vote by all.

A motion to make an addendum to the purchase agreement between Newbury Township and the Shooting Range Inc. to amend item number 11, to extend the financing time period for an additional 180 days from today’s date.

Motion to accept addendum was made by Mr. Skomrock, 2nd by Ms. Blair, and a unanimous affirmative vote by all.

Ms. Blair will advise Ms. Wieland to submit the judgment entry.

This meeting was adjourned at 6:10 p.m., upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

____________Absent________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Special trustee meeting March 13, 2013

Ann Wishart — Wed, 27 Mar 2013 05:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:00 p.m., March 13, 2013, with Mr. Quigley, Mr. Skomrock, Ms. Blair present. This was to discuss the 2014 budget.

Discussion was on the 2014 budget and beyond. May topics were discussed, including general fund, park funding, road funds.

Motion to move clean up day funding to the Road fund from the general fund motion by Mr. Quigley, 2nd by Ms. Blair and unanimous affirmative vote by all.

A motion to charge Ironman Contractors for utilities based proportionate to square footage of building. Motion by Mr. Skomrock, 2nd by Ms. Blair and unanimous affirmative vote by all.

This meeting was adjourned at 8:40 p.m., upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees meeting March 6, 2013

Ann Wishart — Wed, 27 Mar 2013 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 6, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Minutes of the regular meeting February 20, 2013 were approved by a motion by Ms. Blair and a 2nd by Mr. Quigley, roll Ms. Blair Yes, Mr. Quigley Yes, Mr. Skomrock abstain due to absences at meeting, and the minutes of the special meeting of March 2, 2013 were approved by a motion by Ms. Blair, 2nd by Mr. Quigley and a unanimous affirmative vote by all.

At the request of the Fiscal Officer, a motion to approve the February financial reports was made by Mr. Skomrock, 2nd Ms. Blair and a unanimous affirmative vote by all.

Mr. Zimperman reported that the Fire Department equipment is ready for spring and they were planning on doing cement work that did not get done last year at the Fire department.

Mr. Zimperman reported for the Road Dept. that the new signs have been installed and equipment was maintained. Repairs to truck beds were made. Repairs are needed on the salt shed this spring. A mini excavator was discussed the cost of a new is approximately $80,000 but they may be able to find a used one.

Ms. Zimperman reported on cemeteries 4 burials in February. She is hoping once things dry up she will be able to get out and check maps against actual site. She had a couple of complaints at Munn, but they were due to weather.

Mr. Joyce indicated that we won the Green Visions case. He said he is getting complaints from neighbors in different areas about other neighbors junk. He is working on these complaints.

Mr. Quigley reported that the Zoning Commission is reviewing the Zoning Resolution line by line.

Mr. Skomrock reported on the Tri Board meeting with the Park Board and Rec. Board. There was discussion on generating revenues for the Park. They also discussed projects that need to be done this year.

Mr. Skomrock reported the sheriff’s report of 156 calls for February.

Ms. Blair talked about an OTARMA grant up to $500, for safety equipment. She would like Mr. Zimperman to look it over.

Ms. Blair reported on the turning lane on Route 87. ODOT has indicated they are going to be paving 87 in 2014. ODOT is asking for a contribution of $60,000. This cost will be split three ways with the Township putting in $20,000. We are waiting for a site plan to see if they are using the right of way, before any decision is made. Ms. Blair requested a motion to accept the Memorandum of Understanding between Newbury Township and the Geauga County Engineer regarding financial obligations related to the improvement of Route 87, requiring the Township to put in $20,000. A motion was made by Mr. Skomrock, 2nd Mr. Quigley to accept the MOU as submitted and a unanimous affirmative vote by all.

Mr. Quigley asked the Fire Department if there was a need for a remote light changer once the turning lane is put in. He asked them to check with their board and let the Township know what they would like to do.

Mr. Quigley reported on the tire grant for the cleanup day. The amount available is approximately $1900. A motion to accept the application for funds from the district application was made by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Quigley spoke on the cemetery mats; he spoke with Munson Twp since they use these mats. Munson likes them and have no damage. The cost is $212.00 for each mat. Mats are 2’ x 8’. The cost could be up to $5,000. Mr. Quigley will check for discounts and more research.

Mr. Quigley spoke on changing natural gas suppliers. He is suggesting that we do not change suppliers at this time.

Mr. Quigley then spoke on a house in Little Punderson, the house has just changed ownership and he will keep an eye on this. He will contact the new owner and see what their intentions are.

Warrants approved by signing prior to or at this Meeting:

Warrant

Date

Amount

8-2013

3/4/13

Middlefield Bank

$4,540.97

9-2013

2/28/13

Medical Mutual Of Ohio

$1,725.71

28949

3/4/13

Janice M. Blair

$751.69

28950

3/4/13

Randal O. Hollis

$1,626.26

28951

3/4/13

Randal R. Hollis

$717.48

28952

3/4/13

Marge Hrabak

$78.81

28953

3/4/13

Michael J Joyce

$469.57

28954

3/4/13

George Mansfield

$1,652.93

28955

3/4/13

Marcia J. Mansfield

$853.09

28956

3/4/13

Timothy A. Mansfield

$1,822.64

28957

3/4/13

Glen E. Quigley

$801.69

28958

3/4/13

William J. Skomrock Jr.

$666.69

28959

3/4/13

Ann A. Wishart

$494.73

28960

3/4/13

Douglas J. Zimperman

$1,655.69

28961

3/4/13

Ohio Public Employees Deferred Comp. Program

$425.00

28963

3/4/13

Skipped Warrants 28962 to 28963 Series 2

$0.00

28964

3/4/13

Treasurer of State

$1,085.11

28965

3/4/13

Ohio Public Employees Retirement System

$7,305.60

28966

3/6/13

Medical Mutual Of Ohio

$3,742.42

28967

3/6/13

Windstream

$334.12

28968

3/6/13

VSP

$103.52

28969

3/6/13

Doug Zimperman

$200.00

28970

3/6/13

Independent Tree LLC

$1,000.00

28971

3/6/13

Tractor Supply Co.

$44.01

28972

3/6/13

Chagrin Oil & Gas Co. Inc.

$3,681.17

28973

3/6/13

Arms Trucking Co., Inc.

$4,604.76

28974

3/6/13

Concord Road Equipment Mfg.

$240.41

28975

3/6/13

FASTENAL CO.

$900.00

28976

3/6/13

Snap-On Tools

$70.95

28977

3/6/13

Sunrise Springs Water Co. Inc.

$25.00

28978

3/6/13

Fox International Ltd. Inc.

$283.50

28979

3/6/13

Morton Salt Inc.

$4,799.72

28980

3/6/13

PNC Bank

$652.71

28981

3/6/13

Kevin Chartrand, MD

$51.00

28982

3/6/13

First Energy

$1,457.87

28983

3/6/13

Patsy Keyes

$220.00

28984

3/6/13

Krista Zimperman

$135.00

28985

3/6/13

Western Reserve Farm Co-op

$177.65

28986

3/6/13

Speedway SuperAmerica

$149.36

28987

3/6/13

Waste Management of Ohio Inc.

$14.22

28988

3/6/13

Dominion East Ohio Gas

$1,002.69

Purchase Orders approved by signing prior to or at this meeting:

Date

Vendor

Amount

3/6/13

Newbury Volunteer Fire Department

$300,000.00

Blanket Purchase Orders approved by signing prior to or at this meeting:

Mr. Quigley motioned to move to Executive Session at 8:34 PM, motion by Mr. Quigley, 2nd by Ms. Blair to discuss pending legal matters. Mr. Joyce and Ms. Mansfield were invited to attend.

Return to regular session at 8:47 PM no decisions were made.

Ms. Zimperman spoke on the disinterment of June Patterson, all relatives must be contacted. This will have to go through the court system.

This meeting was adjourned at 8:57 p.m., upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr. - Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees Park Board and Rec Board meeting March 2, 2013

Ann Wishart — Wed, 13 Mar 2013 05:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township was called to order at 9:00 a.m., March 2, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

This meeting is a tri-board meeting with the Park Board and the Rec Board. This is to discuss current and future projects.

Mr. Quigley thanked everyone for coming.

Mr. Quigley talked about a possible levy to cover the Park costs. Mr. Snively spoke with Mr. Gliha about a levy. There are 5 ways to cover this. Money from the general fund, allocate general fund revenue formally through the county to their park account at some millage, trustees put a park levy on the ballot and it is voted on and all funds go directly to the park, establish a park district and it decides if there will be a levy and how all funds are spent, and have donations made to the park by businesses and individuals.

Discussion then turned to if the environment is right for passing a levy. It is believed that the public needs to decide what is needed at the Parks and if they would support a levy. This could be done with a survey.

Mr. Quigley indicated that the township will dig the trench required for drainage.

Mr. Ule is still committed to putting in the access driveway; he is waiting on the weather to improve.

The Rec Board was asked about the funds they have available, and what they are going to do with it. This money was earmarked for use on field 5, the new field. They have not offered it up yet since not much progress has been made on the field.

The steps required to receive the Rec Board money will be put together, so action can be taken to get the funds.

The Rec Board indicated that the uses of baseball fields, by the younger people, are dwindling. Baseball numbers are getting smaller, but the multipurpose fields are getting bigger.

It was suggested that the Rec Board use the Township field primarily and not the ones located on school property. The Rec Board is concerned that if they went to using the township field instead of the school fields, it would be not be cost effective due to concession stand location and the bathrooms.

Mr. Quigley spoke to Soil & Water; the Chagrin Water Shed group is coming up with a plan to submit to Soil & Water. Mr. Ober indicated that Chagrin Water should present their findings to Soil & Water.

This meeting was adjourned at 10:16 a.m., upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr. - Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Park Board 2-14-13

Ann Wishart — Thu, 28 Feb 2013 06:00:00 GMT

Newbury Township Park Board

Meeting Minutes

February 14, 2013 Town Hall

Present: Judy Barnhart, Mark Fritch, Roger Mesak, Les Ober, Wayne Mansfield , Jim Stefancin

Guest: trustee: Glen quigley

Meeting called to order at 7:35 p.m.

minutes of January meeting read and approved with minor corrections

OBERLAND PARK DEVELOPMENT

Eagle Scout Project:

Sam’s project was approved by the scout council, only needed one more signature on his paperwork which Les signed as chairman.

Glen spoke about several issues: Money that was appropriated for 2012 still available to finish 3 main projects previously approved by trustees. Cannot spend any more money until these projects are completed. 1. access driveway to new ball field. 2. 3rd base line ditching with drain tile3. Additional gravel added to west side of the pavilion.Grange Park update: Township is on tract getting closer to closing the deal with Jodie, need a site plan first. Sale projected at raising $152,000, question was brought up what will be done with the money. Discussed needed money for maintenance and future improvements. Wayne and Jim to figure maintenance needs of the fields including cutting and fertilizing the 3 fields: 1.new front field, 2.old soccer field and 3. new ball field. Priority is to finish ball field, need back stop, bases and fencing Roger estimates need $50,000 for all, ½ from what Rec board had promised for the project $6000 budgeted from the trustees. David sent via email that he thought Glen stated the eventual funds transferring to Newbury Township from the sale of Grange Park. Glen made it clear these funds will be used only for investment or expenses involving Newbury Township park facilities. Will verify at next meeting.Decision will depend on what decided at Tri-board meeting on March 2nd at 9:00 am at town hall with Park board Rec board and trustees. Retention basin:is still required according to Soil &Water if plan to do anything involving widening parking lot, can still can do the outhouse. 501c3 Roger checked more into setting up a 501c3 for non profit corporoations through the state . there is a 40 page document that needs completed, which Roger has no time to work on with teaching. Les helped fill one out recently and proposed he and David get together and work on it. Ball fieldRoger plans to put the ball field numbers back together again. Discussion on whether there is a greater need for a baseball field or softball field. When the ball field was first planned the Rec board wanted a softball field, new members on Rec board feel there is a greater need for a baseball field. Hiking trailThere are a lot of Ash trees dying on the NW end of the long loop which is also kind of wet., may need to address before they fall or become a hazardous situation with upcoming emerald ash infestation expected to attack weakening trees.Geauga Walkers have a hike scheduled on trail on March 12. Judy will inform them that tubing lines will still be up and will need to step over or go under.

Next special meeting

March 2nd 9:00 am at town hall with trustees and Rec board

Next regular meeting

March 14, 2013 at 7:30 at town hall.

Judy Barnhart – Newbury Park Board Secretary

Trustees meeting February 20, 2013

Ann Wishart — Thu, 28 Feb 2013 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 20, 2013, with Mr. Quigley and Ms. Blair present.

Mr. Quigley addressed the Fire Department contract, a motion to sign the Fire Contract as presented was made by Ms. Blair, 2nd by Mr. Quigley, with a unanimous affirmative vote by all.

Minutes of the regular meeting February 6, 2013 and the special meeting of February 13, 2013 were approved by a motion by Ms. Blair, 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Mr. Quigley met with the Park Board they discussed funding and projects that need to be completed. This will be further discussed at the March 2nd meeting.

Mr. Quigley spoke on cemetery mats that can be driven across instead of wood. He is checking on price.

Mr. Quigley received information, about barking dogs, including loose dog action. He will be checking for more information.

Mr. Quigley reported on the BZA, Mr. Hudak would like to be on the BZA, but the board is full at this time.

Ms. Blair discussed the website and adding businesses to it. Ms. Mansfield will check with the auditor to see if this can be done.

Ms. Blair is attending the Health care reform meeting at Punderson on February 21.

Mr. Blair and Mr. Quigley signed a cemetery deed for Daniel Allen.

The next budget meeting is set for March 13, 2013 at 7:00 PM

Mr. Joyce reported that there are two families that want to start building homes this year. But he has not received applications yet.

Mr. Quigley reported Eric Knapik and Thomas P. Somrack, will have Eagle Scout presentations on April 21, Ms. Blair will attend.

Warrants approved by signing prior to or at this Meeting:

Number

Date

Payee

Amount

28925

2/18/13

Randal O. Hollis

$1,626.26

28926

2/18/13

Randal R. Hollis

$869.91

28927

2/18/13

Michael J Joyce

$548.40

28928

2/18/13

George Mansfield

$1,808.40

28929

2/18/13

Timothy A. Mansfield

$1,756.15

28930

2/18/13

Ann A. Wishart

$455.53

28931

2/18/13

Douglas J. Zimperman

$2,003.87

28932

2/18/13

Ohio Public Employees Deferred Comp. Program

$225.00

28933

2/20/13

Gloria Kniss

$50.00

28934

2/20/13

Sunrise Springs Water Co. Inc.

$30.00

28935

2/20/13

Western Reserve Farm Co-op

$931.00

28936

2/20/13

First Energy

$1,469.41

28937

2/20/13

Willowleaf Studios

$24.00

28938

2/20/13

American Road Machinery Co.

$2,418.80

28939

2/20/13

Chagrin Oil & Gas Co. Inc.

$1,992.20

28940

2/20/13

FASTENAL CO.

$46.17

28941

2/20/13

Premier Paint Technologies, Inc.

$581.03

28942

2/20/13

Cintas Corp.

$386.07

28943

2/20/13

Hill Hardware Company, LLC

$71.32

28944

2/20/13

Chagrin River Watershed Partners

$2,185.27

28945

2/20/13

Airgas USA, LLC

$308.46

28946

2/20/13

Delta Dental

$330.88

28947

2/20/13

Burnham & Flower of Ohio, Inc.

$30.00

28948

2/20/13

Acquire Fire Protection, Inc.

$900.29

Purchase Orders approved by signing prior to or at this meeting:

Blanket Purchase Orders approved by signing prior to or at this meeting:

Motion to move to Executive Session to discuss pending litigation at 7:52 PM, by Mr. Quigley, 2nd by Ms. Blair and a unanimous affirmative vote. Mr. Paul Newman, Ms. Jodie Swartout, Mr. Jim Pracker, Mr. Chip Hess, Ms. Susan Weiland, Ms. Blair, Mr. Quigley and Ms. Mansfield were invited to attend.

Return to regular session at 9:10 PM. No decisions were made.

This meeting was adjourned at 9:10 p.m., upon a motion by Ms. Blair, a second by Mr. Quigley, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees special meeting February 13, 2013

Ann Wishart — Wed, 27 Feb 2013 06:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 13, 2013, with Mr. Quigley, and Ms. Blair present.

The purpose of this meeting is to discuss the budget for 2014 and beyond, and any other township business.

Topics of discussion included, street lighting, cleanup day, rental properties, and pay rates, no decisions were made.

This meeting was adjourned at 8:47 p.m., upon a motion by Mr. Quigley, a second by Ms. Blair, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees meeting February 6, 2013,

Ann Wishart — Wed, 27 Feb 2013 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 6, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Minutes of the regular meeting January 23, 2013 were approved by a motion by Mr. Quigley, 2nd by Mr. Skomrock, and a unanimous affirmative vote by all.

The Fiscal Officer then asked for the Board to accept the January 31 financial report including bank reconciliation. A motion to accept the financial report was made by Ms. Blair, 2nd Mr. Skomrock, and a unanimous affirmative vote by all.

At the recommendation of the Fiscal Officer, Ms. Blair moved that the Board adopt Resolution 2013020601, 2nd by Mr. Skomrock this motion passed by unanimous affirmative vote, authorizing the Board of Trustees to acquire Township Credit Cards from Bank of America with a monthly credit limit of $10,000 per month .

At the recommendation of the Fiscal Officer, Ms. Blair moved to accept the new credit card policy with policy and procedures for those employees that will be issued a credit card, 2nd Mr. Skomrock, and a unanimous affirmative vote.

Warrants approved by signing prior to or at this Meeting:

Number

Date

Amount

Payee

3-2013

2/1/13

$1,541.39

Middlefield Bank

5-2013

2/6/13

$1,299.64

Medical Mutual Of Ohio

28868

2/1/13

$1,736.22

Geauga County Treasurer

28869

2/1/13

$751.69

Janice M. Blair

28870

2/1/13

$1,593.56

Randal O. Hollis

28871

2/1/13

$946.12

Randal R. Hollis

28872

2/1/13

$204.91

Marge Hrabak

28873

2/1/13

$558.68

Michael J Joyce

28874

2/1/13

$1,769.54

George Mansfield

28875

2/1/13

$853.09

Marcia J. Mansfield

28876

2/1/13

$1,722.92

Timothy A. Mansfield

28877

2/1/13

$801.69

Glen E. Quigley

28878

2/1/13

$666.69

William J. Skomrock Jr.

28879

2/1/13

$622.64

Ann A. Wishart

28880

2/1/13

$1,764.48

Douglas J. Zimperman

28882

2/6/13

$0.00

Skipped Warrants 28881 to 28882 Series 2

28883

2/1/13

$425.00

Ohio Public Employees Deferred Comp. Program

28884

2/1/13

$385.21

Treasurer of State

28885

2/1/13

$6,730.27

Ohio Public Employees Retirement System

28886

2/1/13

$1,026.22

Douglas J. Zimperman

28887

2/6/13

$36.06

Turney Home and Auto

28888

2/6/13

$595.71

PNC Bank

28890

2/6/13

$75.80

Sunrise Springs Water Co. Inc.

28891

2/6/13

$441.49

Chagrin Oil & Gas Co. Inc.

28892

2/6/13

$20.00

Newbury Tire

28893

2/6/13

$123.77

Han's Freightliner of Cleveland

28894

2/6/13

$6,677.56

Morton Salt Inc.

28895

2/6/13

$7.00

Newbury Printing Co.

28896

2/6/13

$57.52

Preston Ford

28897

2/6/13

$128.24

Trushel Excavating Inc.

28898

2/6/13

$446.00

Auburn Heating & Air Conditioning

28899

2/6/13

$86.25

Speedway SuperAmerica

28900

2/6/13

$112.50

Krista Zimperman

28901

2/6/13

$330.00

Patsy Keyes

28902

2/6/13

$1,032.38

Dominion East Ohio Gas

28903

2/6/13

$29.28

Ann Wishart

28904

2/6/13

$6.00

Mark Finamore

28905

2/6/13

$28.19

Waste Management of Ohio Inc.

28906

2/6/13

$100.97

Mike Joyce

28907

2/6/13

$5.76

M.T. Business Technologies

28908

2/6/13

$4,005.90

Medical Mutual Of Ohio

28909

2/6/13

$929.80

Hess & Associates

28910

2/6/13

$313.17

Windstream

28911

2/6/13

$50.00

Geauga County Recorder

28912

2/6/13

$3,350.00

Miller Bros. Concrete

28913

2/6/13

$1,216.70

Designs by Dianna Ltd.

28914

2/6/13

$412.80

Best Sand Corp.

28915

2/6/13

$235.50

Concord Road Equipment Mfg.

28916

2/6/13

$64.40

KopyKat Inc.

28917

2/6/13

$92.56

Marshall Power Equipment

28918

2/6/13

$65.12

NAPA Auto Parts Middlefield

28919

2/6/13

$8,733.24

Bureau of Workers' Compensation

28920

2/6/13

$225.00

P.B. Alarm

28921

2/6/13

$1,457.87

First Energy

28922

2/6/13

$191.26

Newbury Auto Parts Inc.

28923

2/6/13

$110.95

Tractor Supply Co.

28924

2/6/13

$179.70

Premier Paint Technologies, Inc.

Purchase Orders approved by signing prior to or at this meeting:

Number

Date

Vendor

Amount

2-2013

1/31/13

Medical Mutual Of Ohio

$134,970.58

3-2013

1/31/13

Treasurer of State

$4,000.00

Blanket Purchase Orders approved by signing prior to or at this meeting:

Number

Date

Vendor

Account Code

Amount

33-2013

1/31/13

various

1000-190-599-0000

$10,000.00

34-2013

1/31/13

various

2021-330-420-0000

$50,000.00

35-2013

1/31/13

various

2031-330-350-0000

$9,000.00

36-2013

1/31/13

various

2031-330-490-0000

$80,000.00

37-2013

1/31/13

various

2031-330-590-0000

$1,500.00

38-2013

1/31/13

various

2141-330-590-0000

$5,000.00

39-2013

2/1/13

various

2031-330-323-0000

$10,000.00

40-2013

2/1/13

various

2021-330-720-0000

$2,000.00

41-2013

2/1/13

various

1000-310-360-0000

$19,000.00

Mr. Zimperman reported for the Road Department, they have been repairing, plowing, cindering, cleaning up trees, doing preventative maintenance on equipment. There were funerals in January. He also reported he was working with the county on paving projects for 2013. He is also working on equipment needs for 2013.

Mr. Quigley asked Mr. Zimperman to come up with and equipment projection for the next few years along with paving and stripping projects.

Mr. Skomrock talked about the weight limit reductions for the roads, Mr. Zimperman will post these signs.

Mr. Quigley then spoke about the Fire Department contract for 2013. A motion to adopt Resolution 2013020603 was made by Mr. Skomrock, a 2nd by Ms. Blair. This uses the most current edition of both the BOCCA National Fire Prevention Code and the Life Safety Code 101 as stipulated in the Township's 2013 Contract with the Newbury Volunteer Fire Department. This passed by unanimous affirmative vote.

Mr. Zimperman reported for the fire department 48 total calls in January.

Mr. Quigley then spoke on the Park Board budget, there will be no additional funding this year the current funds available are $10,000.

Tri board meeting will be held March 2, 2013 at 9:00 AM.

Mr. Quigley spoke that the Zoning Commission will review the whole zoning amendment this year. Mr. Detrick will assist with this.

Mr. Ken Blair submitted his resignation for his position on the BZA, due to conflicts in meetings with his position on the school board. The Board accepted his resignation with regrets. Lou Tomsic the alternate was suggested to fill Mr. Blair’s spot, motion by Ms. Blair, 2nd by Mr. Skomrock.

Mr. Quigley then spoke of an alternate to the BZA motion to appoint Karen Endres to alternate position. A motion to appoint Ms. Endres was made by Ms. Blair, 2nd by Mr. Quigley. Vote Ms. Blair Yes, Mr. Skomrock No, Mr. Quigley Yes. Motion passed.

Mr. Skomrock reported 3 burials in January; he asked the Ms. Zimperman create a simple report of fees collected per month. He also requested that the Mr. Zimperman come up with a plan for burials in the winter conditions that won't make as much mess.

Mr. Skomrock reported 245 sheriff calls for January. Mr. Quigley asked Mr. Skomrock his opinion on jake brakes. Mr. Skomrock suggested that the Township not make jake brakes against the township rules. The jake brake is for safety and should not be disallowed.

Mr. Skomrock then discussed Class A CDL's with Mr. Zimperman. The cost of adding this class is approximately $150 for each employee. This would be for combination use, truck and trailer, and gross vehicle weight. Mr. Zimperman will look into this and schedule this training.

Mr. Joyce reported on zoning issues, 2 possible building permits in January, several businesses were inquiring about locating in the Township. He gave a verbal no for an internet cafe, as the State has put a temporary moratorium on them. There were 2 BZA meetings; they allowed a conditional use permit.

Ms. Blair spoke on gas and oil drilling. She proposed that resolution 2013020602 be adopted with a motion by Ms Blair and a 2nd by Mr. Skomrock and a unanimous affirmative vote by all. The resolution is for the public safety, this protects the environment and citizens but it does not prevent drilling. The resolution calls for supporting, restoring local control, remove mandatory pooling, increase safety setbacks, protect the environment, and require financial and legal accountability, and demand disclosure and accountability.

Ms. Blair indicated that the shooting range is getting ready to submit its site plan; the project will then be reviewed by the prosecuting attorney.

Mr. Quigley reported receiving a letter from a resident requesting a refund of $25, for a charge on a utility bill. The charge was on the residents utility bill for changing suppliers. Mr. Quigley will check and report back on this.

This meeting was adjourned at 8:40 p.m., upon a motion by Mr. Quigley, a second by Ms. Blair, and a unanimous affirmative vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair – Trustee Marcia Mansfield – Fiscal Officer

Trustees meeting December 19, 2012

Ann Wishart — Thu, 07 Feb 2013 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 19, 2012, with all members present.

Minutes of the previous meeting held on December 5th were approved upon a motion by Mr. Quigley, a second by Ms. Blair, with Mr. Skomrock abstaining due to absence at the meeting, and a unanimous affirmative vote.

Ms. Hrabak updated the Trustee's on the Geauga County Planning Commission and the Moving Ohio Forward Grant. St. Helen's has applied for this grant and only has one more document to sign to have their application processed. Ms. Blair indicated that Bainbridge Twp. has taken the administration of the Moving Ohio Forward grant from the County for all townships. Newbury Township can use up to $79,873 in 2013 for blighted buildings. St. Helen's monies will be deducted from the $79,873. Mr. Quigley asked if the township could get the money back on the Levert tear down with this grant. Ms. Hrabak will check on this.

Ms. Blair received a note from OTARMA about a dividend that we would receive in 2013, on the Township liability insurance. In 2012 the Township received about $4400 on this dividend.

Ms. Blair asked to have a motion to have the year-end meeting in the morning on December 28, 2012 at 11:30 AM, and then have our Christmas lunch after. Motion was made by Mr. Skomrock to have the meeting as discussed, second by Mr. Quigley, with an affirmative vote by all.

Mr. Skomrock indicated that there were approximately 244 sheriff calls in November.

Mr. Skomrock discussed the Road Department, Mr. Zimperman was asking for an increase in his cell phone reimbursement, a pay increase, and a year-end bonus for the road department. They will discuss the cell phone reimbursement with him on the 28th. The Trustees discussed the year-end bonus and did not think it was a good idea to do this considering the economy and the budget. He discussed buying a used asphalt drag box from Chester Township. The Trustees approved the purchase in 2013 by a motion of Mr. Quigley, 2nd by Ms. Blair and a unanimous affirmative vote by all. Stripping on Pekin Road was discussed; Mr. Quigley wanted a stripping program presented to get the roads current. Ms. Blair indicated that Mr. Zimperman should give them an amount of pay that he is looking for and then it would be discussed.

Mr. Quigley discussed the property in Little Punderson. The owner cannot be found, and the building department will be looking at it. It is possible that maybe some of the Moving Ohio Grant could be used for to tear it down.

Mr. Quigley was going to visit the Sherwin Shooting Range on Vine Street in Lake County to see how they operate and what equipment/safety factors they have implemented.

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2012121905 to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and full-time employees, including newly-elected, re-elected, or appointed township officers as authorized by ORC Sec. 505.60(A) be adopted. Ms. Blair seconded this motion, which passed by unanimous vote.

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2012121903, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and full-time employees, as authorized by ORC Sec. 505.603, offering such benefits through a cafeteria plan meeting the requirements of Section 125 of the Internal Revenue Code be adopted. Ms. Blair seconded this motion, which passed by unanimous vote.

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2012121904, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and full-time employees, as authorized by ORC Sec. 505.603, offering such benefits through a cafeteria plan meeting the requirements of Section 125 of the Internal Revenue Code and offering a cash payment in lieu of hospitalization and/or dental benefits be adopted. Ms. Blair seconded this motion; roll was Mr. Quigley-No, Mr. Skomrock-Yes, Ms. Blair-Yes motion passed.

Discussion then turned to the percentage to offer for the cash payment in lieu of hospitalization. They will check with the prosecutor to see if they can decide this at some point in 2013.

At the request of the Fiscal Officer, Mr. Quigley moved that Resolution 2012121906 the township transfer $1,000 from 2141-330-221 Medical/Hospitalization to 2141-330-229 benefits other, 2nd by Mr. Skomrock, and a unanimous affirmative vote by all

At the request of Fiscal Officer, Mr. Quigley, moved that Resolution 2012121901 honoring Steven A. Takacs for achieving Eagle Scout ranking as a member of Troup 99. He created and coordinated an environmentally-friendly integrated pest management program that stopped a plague of Japanese beetles in a Geauga County suburb. Seconded Mr. Skomrock, this motion, which passed by unanimous affirmative vote.

At the request of Fiscal Officer, Mr. Quigley, moved that Resolution 2012121902 honoring Alexander W. Corkwell for achieving Eagle Scout ranking as a member of Troup 99. He built and installed trail markers and maps to aid in the use and enjoyment of the township’s Oberland Park. Mr. Skomrock 2nd the motion, with a unanimous affirmative vote by all.

Ms. Mansfield then presented two cemetery deeds for signature for Mr. Bill Wood, and Ms. Mary Wood.

Warrants approved by signing prior to or at this Meeting:

Number

Date

Amount

Payee

Status

28745

12/19/2012

2,290.75

Nicholson Construction Company

28746

12/19/2012

300.00

COSE-Greater Cleveland Partnership

28747

12/19/2012

915.00

Osbourn Plumbing & Heating Co., Inc.

28748

12/19/2012

744.50

Newbury Auto Parts Inc.

28749

12/19/2012

98.70

Geauga Feed & Grain Supply

28750

12/19/2012

2,285.63

DJL Material & Supply

28751

12/19/2012

187.68

All-Ways Flasher Service Inc.

28752

12/19/2012

420.00

Randal O. Hollis

28753

12/19/2012

620.00

Morningstar Tree Service Inc.

28754

12/19/2012

50.00

Geauga County CIC

28755

12/19/2012

87.50

John Mansfield

28756

12/19/2012

10.00

Diane Frank

28757

12/19/2012

35.00

Burnham & Flower of Ohio, Inc.

28758

12/19/2012

5,284.90

Medical Mutual Of Ohio

28759

12/19/2012

71.00

Fox International Ltd. Inc.

28760

12/19/2012

47.00

Newbury Printing Co.

28761

12/19/2012

1,038.00

Treasurer of State

28762

12/19/2012

121,401.00

Newbury Volunteer Fire Department

28763

12/12/2012

0.00

Skipped Warrants 28763 to 28763

28764

12/18/2012

544.58

John H. Mansfield - JM

28765

12/18/2012

1,331.09

Jas. Rick Phifer - JP

28766

12/18/2012

648.92

Michael J. Joyce - MJ

28767

12/18/2012

1,196.58

Randal O. Hollis - ROH

28768

12/18/2012

1,314.42

Timothy A. Mansfield - TM

28769

12/18/2012

315.00

Ohio Public Employees Deferred Comp. Pro

28770

12/18/2012

1,361.91

Douglas J. Zimperman - DZ

28771

12/18/2012

1,302.44

George Mansfield - GM

28772

12/18/2012

639.69

Jas. Rick Phifer - JP

28773

12/18/2012

1,225.95

Randal O. Hollis - ROH

28774

12/18/2012

1,295.38

Timothy A. Mansfield - TM

28775

12/19/2012

1,063.27

George Mansfield - GM

28776

12/19/2012

636.80

Randal O. Hollis - ROH

28777

12/19/2012

817.05

Timothy A. Mansfield - TM

28778

12/19/2012

707.68

Douglas J. Zimperman - DZ

28779

12/19/2012

1,217.22

Chagrin Oil & Gas Co. Inc.

28780

12/19/2012

53.97

Turney Home and Auto

28781

12/19/2012

1,103.50

First Energy

28782

12/19/2012

61.42

Junction Auto Sales Inc.

28783

12/19/2012

43.45

Marshall Power Equipment

28784

12/19/2012

100.10

Fox International Ltd. Inc.

28785

12/19/2012

442.75

Cintas Corp.

28786

12/19/2012

47.00

Snap-On Tools

28787

12/19/2012

59.00

Fastlane Truck Accessories

28788

12/19/2012

100.43

McMaster-Carr

28789

12/19/2012

31.10

FASTENAL CO.

28790

12/19/2012

330.88

Delta Dental

EFT transactions approved by signing prior to or at this meeting:

Number

Date

Amount

payee

Status

E00737

12/18/2012

516.51

Ann A. Wishart

E00738

12/18/2012

1,214.94

Douglas J. Zimperman

E00739

12/18/2012

1,223.39

George Mansfield

Purchase Orders approved by signing prior to or at this meeting:

Number

Vendor

Amount

Date

31-2012

Morningstar Tree Service Inc.

620.00

12/6/2012

32-2012

Hess & Associates

4,200.00

12/6/2012

33-2012

Osbourn Plumbing & Heating Co., Inc.

915.00

12/6/2012

35-2012

Delta Dental

185.20

12/19/2012

Blanket Purchase Orders approved by signing prior to or at this meeting:

Number

Date

Vendor

Amount

83-2012

12/6/2012

various

4,105.00

84-2012

12/6/2012

various

915.00

Ms. Blair then began the interview of Krista Zimperman for Township Sexton. Ms. Zimperman indicated that she was interested in become more involved with the township and she does have some experience working at Knollwood Cemetery. She worked in marketing and sales, posting deeds etc. She does have a full-time job currently; she indicated that there is some flexibility in her schedule except at Christmas time. The pay rate was discussed at $12.00 per hour as a 1099 vendor. She would set her own schedule and times for meeting with clients. Motion by Mr. Quigley to hire Ms. Zimperman at $12.00 per hour, motion died. Mr. Quigley then made a motion to hire her at $15.00, 2nd by Mr. Skomrock with a unanimous affirmative vote by all.

Ms. Blair asked for a motion to reduce Ann Wishart’s hours by 4 hours per week effective January 1, 2013. Motion made by Mr. Quigley, 2nd by Mr. Skomrock and a unanimous affirmative vote by all

Mr. Zimperman presented the proposed new layout of the back of Newbury Center Cemetery.

This meeting was adjourned at 8:34 p.m., upon a motion by Mr. Quigley 2nd by Mr. Skomrock, and an affirmative unanimous vote.

_________________________________ ___________________________________

Jan Blair – Chairman William Skomrock, Jr. – Vice Chairman

__________________________________ ___________________________________

Glen Quigley Marcia Mansfield – Fiscal Officer

Trustees meeting January 2, 2013

Ann Wishart — Thu, 31 Jan 2013 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 2, 2013, with Mr. Skomrock, Mr. Quigley and Ms. Blair present.

Mr. Skomrock moved that Resolution 2013010201 be adopted, requesting the first half real estate advance from the County Auditor; Mr. Quigley seconded this motion, which passed by unanimous affirmative vote.

Mr. Zimperman, reported plowing, truck repairs, pot hole repairs, replace/repair street signs, replace driveway pipe. Mr. Phifer has turned in his keys and uniforms. One of the big plows broke, and repair of the plow frame is approximately $1,600, they are working on repairing it.

Mr. Zimperman reported 47 fire calls in December and 569 calls for the year, the highest on record. The banquet is going to be January 19, 2013, invitations will go out soon.

Mr. Quigley spoke on getting a 2nd backup to the UAN system, Ms. Mansfield is to check on this.

Ms. Blair spoke on Moving Ohio Forward. She indicated that Ms. Hrabak is to be in charge of the grant for the township and Mr. Joyce will assist her. Ms. Hrabak will give the Trustees the documents and they will review the documents and forward them to Bainbridge for processing. The St. Helen's paperwork should be ready for submitting at the next meeting. Ms. Hrabak is checking on the Levert property also, to see if it qualifies for this grant. Ms. Blair will complete the contract and get it to Bainbridge Twp. Ms. Hrabak indicated that no one besides St. Helen's has applied for this grant.

The regular meeting scheduled for Jan 16th will be changed to January 23.

Mr. Quigley talked about the replacements for the BZA and ZC. He is going to talk to Mr. Hudak.

Mr. Skomrock talked about the back stair hand railing. Ms. Hrabak indicated that the small section used the most could be done immediately and the rest can be done when the back ordered parts come in.

Ms. Blair opened the floor for nominations for the office of chairman; Ms. Blair nominated Mr. Quigley for Chair with a second by Mr. Skomrock and a unanimous affirmative vote. Ms. Blair nominated Mr. Skomrock for Vice Chairman with a second by Mr. Quigley and a unanimous affirmative vote by all.

Ms. Blair then opened the discussion for department liaisons for 2013. The Trustees indicated that it was working well the way the liaisons have been, and decided they will keep the liaisons the same as in 2012.

Ms. Blair will be the liaison for; BWC, health insurance, economic development, CIC, Geauga Safety Council, CRWP alternate, Habitat for Humanity, Township website, Geauga County Health District Chair.

Mr. Skomrock will be the liaison for; Road Department, cemeteries, town hall maintenance, county law enforcement, drug enforcement officer, NIMS, HDAC alternate.

Mr. Quigley will be the liaison for; Zoning, CRWP, Fire Department, parks and rec, representative to area schools, drug enforcement (back up), Road Department (back up).

These liaison positions were approved with a motion by Mr. Skomrock and second by Mr. Quigley and a unanimous affirmative vote.

Ms. Blair made a motion to move to executive session to discuss pending zoning litigation at 8:12 P.M with a 2nd by Mr. Quigley, unanimous affirmative vote by all. Ms. Wieland and Ms. Mansfield were invited to attend.

The Trustees returned to regular session 9:24 pm, with no decisions made.

This meeting was adjourned at 9:24 p.m., upon a motion by Mr. Quigley with a second by Mr. Skomrock and a unanimous affirmative vote by all.

__________________________________ ___________________________________

Jan Blair - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Mr. Quigley Marcia Mansfield – Fiscal Officer

Park Board January 10, 2013

Ann Wishart — Thu, 31 Jan 2013 06:00:00 GMT

Newbury Township Park Board

Meeting Minutes

January 10, 2013 Town Hall

Present: Judy Barnhart, Mark Fritch, Roger Mezak, Wayne Mansfield, Jim Stefancin

Guest: Boy Scout Sam Barnhart

Meeting called to order at 7:35 p.m.

Minutes of November meeting read and approved with minor corrections

OBERLAND PARK DEVELOPMENT

Eagle Scout Project:

Sam Barnhart presented his revised drawing of a grilling patio he plans to construct next to the shelter. Showed a picture of the large grill he plans to purchase and told about a grant available from LOWES for Eagle Scouts he plans to apply for. Roger recommended using LOWES for hardware and Carter Lumber for wood as they have better quality and prices. Wayne said he would check with VanNess on overruns for the paver stones, Sam’s Dad knows someone who can bend metal to make the bench frames, so only need to attach wood to top or back and then mount to cement base of shelter. Park board approves of project.

Geese Problem on rec soccer fields

Arrangements were all made with sheriff and game warden to hunt, 3 blind locations selected but geese never came back, even when decoys were put up.

Frisbee tournament:

Rec board admitted they dropped the ball in allowing the college Frisbee tournament to take place in November. Request came into the trustees who sent it to rec board. Roger suggested a letter be sent to head of Tournament telling them the procedure for future.

Volley ball net

Net was taken down and stored in the basement of the town hall for the winter.

Ballfield

*Need to stake out 3rd base dugout before fence and drive done.

*need to come up for a better name for ball field. Some people refer to it as field 5. Would like to put out bids for naming rights. Question was brought up on the money that was donated when Les’ dad passed away. Can the money be used for the ball field?, maybe naming the field after him.

Shelter

*Picnic tables will need sanded and pressure washed. Plan to hold a park board meeting at shelter in the future when warms up.

*Kiwanis had offered Park Board $1000 toward solar lighting, should relook at it.

Trustee rep to Park Board

No trustee rep at this meeting again.

Grange Park

Trustees accepted Jodie’s offer to purchase but needs a new permit as old permit for property on Rt.44 she had a does not cover grange park.

Funding

*Roger would like a copy of the financial records to see what money we have available to plan projects for 2013.

*Roger checking into setting up a 501c3 for park board to keep money separate from trustees

* Need list of projects money will be used for if levy passes.

Next meeting

February 14 7:30 at town hall. Valentines Day wear red!

Judy Barnhart – Newbury Park Board Secretary

Trustees meeting January 23, 2013

Ann Wishart — Thu, 31 Jan 2013 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 23, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Minutes of the special meeting on December 28, 2012 and the regular meeting January 2, 2013 were approved by a motion by Ms. Blair 2nd by Mr. Skomrock, and a unanimous affirmative vote by all.

Appointments to Township positions were discussed Mr. Quigley recommended Mr. Doug Zimperman be appointed as Road Superintendent, Mr. Skomrock moved to appoint Mr. Zimperman as Road Superintendent, Ms. Blair 2nd the motion, which passed by unanimous vote. Ms. Blair moved to appoint Mr. Mike Joyce as Zoning Inspector and Ms. Marge Hrabak as Assistant Zoning Inspector/Secretary and a 2nd by Mr. Skomrock, motion passed by unanimous affirmative vote. Mr. Skomrock then moved to appoint Krista Zimperman as Cemetery Sexton with a 2nd by Ms. Blair, unanimous affirmative vote by all. It was noted that meeting times and dates would remain the same.

The Fiscal Officer then asked for the Board to accept the December 31 financial report including bank reconciliation. A motion to accept the financial report was made by Mr. Skomrock, 2nd Ms. Blair, and a unanimous affirmative vote by all.

The Trustee then discussed having a budget review and this meeting will be Feb 13, 2013 at 7:30 PM.

At the recommendation of the Fiscal Officer, Mr. Skomrock moved that the Board adopt Resolution 2013012301, Ms. Blair seconded the motion this motion passed by affirmative vote, establishing permanent appropriations for 2013 as follows:

Resolution 2013012301

Sub

Newbury Twp 2013 Permanent Appropriation

2013

Account Number

Trustees Special meeting December 28, 2012

Ann Wishart — Fri, 28 Dec 2012 06:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township was called to order at 11:31 a.m., December 28, 2012, with all members present.

Minutes of the previous meeting held on December 19, 2012, were approved upon a motion by Mr. Quigley, a second by Mr. Skomrock, with, and a unanimous affirmative vote by all.

At the request of the Fiscal Officer Resolution 2012122801 establishing temporary appropriations for 2013 as follows:

Account

Description

Appropriation

1000-110-131-0000

Salary - Administrator

$2,000.00

1000-110-219-0000

Other - Employer's Retirement Contributions

$400.00

1000-110-221-0000

Medical/Hospitalization

$8,000.00

1000-110-229-0000

Other - Insurance Benefits

$1,000.00

1000-110-229-1200

Other - Insurance Benefits

$1,000.00

1000-110-313-0000

Uniform Accounting Network Fees

$800.00

1000-110-330-0000

Travel and Meeting Expense

$500.00

1000-110-410-0000

Office Supplies

$500.00

1000-120-190-0000

Other - Salaries

$500.00

1000-120-219-0000

Other - Employer's Retirement Contributions

$200.00

1000-120-323-0000

Repairs and Maintenance

$200.00

1000-120-350-0000

Utilities

$2,000.00

1000-120-490-0000

Other - Supplies and Materials

$500.00

1000-120-590-0000

Other Expenses

$500.00

1000-130-190-0000

Other - Salaries

$2,000.00

1000-130-219-0000

Other - Employer's Retirement Contributions

$500.00

1000-130-345-0000

Advertising

$500.00

1000-130-490-0000

Other - Supplies and Materials

$500.00

1000-130-590-0000

Other Expenses

$500.00

1000-190-359-0000

Other - Utilities

$2,000.00

1000-190-599-0000

Other - Other Expenses

$500.00

1000-310-360-0000

Contracted Services

$2,500.00

1000-410-190-0000

Other - Salaries

$500.00

1000-610-590-0000

Other Expenses

$5,000.00

2021-330-420-0000

Operating Supplies

$6,000.00

2031-330-190-0000

Other - Salaries

$40,000.00

2031-330-219-0000

Other - Employer's Retirement Contributions

$6,000.00

2031-330-221-0000

Medical/Hospitalization

$10,000.00

2031-330-229-0000

Other - Insurance Benefits

$2,000.00

2031-330-323-0000

Repairs and Maintenance

$5,000.00

2031-330-350-0000

Utilities

$4,000.00

2031-330-360-0000

Contracted Services

$15,000.00

2031-330-490-0000

Other - Supplies and Materials

$30,000.00

2031-330-740-0000

Machinery, Equipment and Furniture

$2,000.00

2111-220-590-0000

Other Expenses

$10,000.00

2141-330-190-0000

Road Salaries

$40,000.00

2141-330-219-0000

Employer Contribution -PERS and Medicare

$6,000.00

2141-330-221-0000

Medical/Hospitalization

$10,000.00

2141-330-229-0000

Other - Insurance Benefits

$2,000.00

2141-330-590-0000

Other Expenses

$2,000.00

Total:

$222,600.00

Mr. Quigley made a motion to accept the temporary appropriations as presented with a second by Mr. Skomrock, and a unanimous affirmative vote by all.

Mr. Zimperman brought up the issue of a bonus for the Road Dept employees. Ms. Blair indicated that this was discussed at the last meeting and the decision was that the Township would not be giving a bonus. Then he brought up pay increases, Ms. Blair indicated that he should come up with his expectations and it would be discussed at the next meeting.

Warrants approved by signing prior to or at this Meeting:

Number

Date

Amount

Payee

28791

12/31/2012

250.00

Ray Fidel

28792

12/31/2012

320.00

Mary Lee Brezina

28793

12/31/2012

320.00

William Skomrock, Sr.

28794

12/31/2012

265.00

Lou Tomsic Jr.

28795

12/31/2012

220.00

Ken Blair

28796

12/31/2012

190.00

Chris Yaecker

28797

12/31/2012

205.43

McMaster-Carr

28798

12/31/2012

103.52

VSP

28799

12/31/2012

329.89

Windstream

28800

12/31/2012

16.27

Allied Dealers Supply Co., Inc.

28801

12/31/2012

199.99

Snap-On Tools

28802

12/31/2012

28.76

Preston Ford

28803

12/31/2012

74.69

NAPA Auto Parts Middlefield

28804

12/31/2012

145.73

Speedway SuperAmerica

28805

12/31/2012

15.00

Geauga Safety Council

28806

12/31/2012

818.80

PNC Bank

28807

12/31/2012

8.89

M.T. Business Technologies

28808

12/31/2012

566.56

Ann A. Wishart - AW

28809

12/31/2012

741.33

Glen E. Quigley - GQ

28810

12/31/2012

691.33

Janice M. Blair - JB

28811

12/31/2012

789.87

Marcia J. Mansfield - MM

28812

12/31/2012

665.57

William J. Skomrock, Jr. - WS

28813

12/31/2012

428.62

Chagrin Oil & Gas Co. Inc.

28814

12/31/2012

249.48

Thomson Reuters

28815

12/31/2012

1,448.66

Douglas J. Zimperman - DZ

28816

12/31/2012

1,382.46

George Mansfield - GM

28817

12/31/2012

1,609.55

Jas. Rick Phifer - JP

28818

12/31/2012

28.23

Marge Hrabak - MHR

28819

12/31/2012

648.92

Michael J. Joyce - MJ

28820

12/31/2012

402.32

Randal R. Hollis - RH

28821

12/31/2012

1,274.30

Randal O. Hollis - ROH

28822

12/31/2012

1,398.57

Timothy A. Mansfield - TM

28823

12/31/2012

515.00

Ohio Public Employees Deferred Comp. Pro

28824

12/31/2012

1,566.52

Treasurer of State

28825

12/31/2012

6,686.40

Ohio Public Employees Retirement System

28826

12/31/2012

336.20

Jas. Rick Phifer - JP

28827

12/31/2012

89.66

Ohio Public Employees Retirement System

EFT transactions approved by signing prior to or at this meeting:

Number

Date

Amount

Payee

W00073

12/31/2012

7,381.72

Middlefield Bank

The Moving Ohio Forward Grant was discussed. Mr. Skomrock questioned the use of this grant for the Levert property since it has past due real estate taxes. This discussion was tabled until the next meeting.

This meeting was adjourned at 11:45 a.m., upon a motion by Mr. Skomrock 2nd by Mr. Quigley, and an affirmative unanimous vote.

_________________________________ ___________________________________

Jan Blair – Chairman William Skomrock, Jr. – Vice Chairman

__________________________________ ___________________________________

Glen Quigley Marcia Mansfield – Fiscal Officer

Trustees meeting December 5, 2012,

Ann Wishart — Fri, 28 Dec 2012 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:30 PM, December 5, 2012, with Mr. Quigley, and Ms. Blair present.

The minutes of the November 7, 2012 and the November 28 meetings were approved by a motion from Mr. Quigley and a 2nd by Ms. Blair, with a unanimous affirmative vote by all.

Ms. Blair had a bond for Mr. Joyce, and was notified by OTARMA that he needed to be sworn in, Ms. Blair swore in Mike Joyce as the Zoning Inspector for Newbury Township.

Ms. Mansfield reviewed the October and November financials. A motion was made by Mr. Quigley to accept the financials as presented with a 2nd by Ms. Blair and a unanimous affirmative vote by all.

Ms. Mansfield presented Resolution 2012120501 to accept the amount and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor. The resolution was adopted by a motion of Mr. Quigley and a 2nd by Ms. Blair with a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Number

Date

Amount

Payee

Type

Status

28675

11/19/2012

632.12

John H. Mansfield - JM

28676

11/19/2012

1,331.09

Jas. Rick Phifer - JP

28677

11/19/2012

1,123.55

Randal O. Hollis - ROH

28678

11/19/2012

1,216.34

Timothy A. Mansfield - TM

28679

11/19/2012

410.73

Karen E. Endres - KE

28680

11/19/2012

554.72

Michael J. Joyce - MJ

28681

11/19/2012

315.00

Ohio Public Employees Deferred Comp. Pro

28683

11/19/2012

6,027.77

Medical Mutual Of Ohio

28684

11/19/2012

2,952.00

Treasurer of State

28685

11/19/2012

2,065.66

First Energy

28686

11/19/2012

96.00

Aris Company

28687

11/19/2012

1,300.00

Iron Man Contractors Supply

28688

11/19/2012

99.98

NAPA Auto Parts Middlefield

28689

11/19/2012

71.99

Snap-On Tools

28690

11/19/2012

128.50

FASTENAL CO.

28691

11/19/2012

23.75

Sunrise Springs Water Co. Inc.

28692

11/19/2012

353.60

Cintas Corp.

28693

11/19/2012

43.00

Western Reserve Farm Co-op

28694

11/19/2012

1,718.90

Chagrin Oil & Gas Co. Inc.

28695

11/19/2012

159.42

Newbury Auto Parts Inc.

28696

11/19/2012

226.30

Concord Road Equipment Mfg.

28697

11/19/2012

507.00

All-Ways Flasher Service Inc.

28698

11/19/2012

82.18

Karen Endres

28699

11/19/2012

40.00

Burnham & Flower of Ohio, Inc.

28700

11/19/2012

45.00

Great American Awards Inc.

28701

11/19/2012

31.46

Advance Auto Parts- HSBC Bus. Sol.

28702

12/3/2012

800.60

Glen E. Quigley - GQ

28703

12/3/2012

632.13

John H. Mansfield - JM

28704

12/3/2012

1,331.09

Jas. Rick Phifer - JP

28705

12/3/2012

132.06

Marge Hrabak - MHR

28706

12/3/2012

626.30

Michael J. Joyce - MJ

28707

12/3/2012

1,262.42

Randal O. Hollis - ROH

28708

12/3/2012

1,359.80

Timothy A. Mansfield - TM

28709

12/3/2012

665.60

William J. Skomrock, Jr. - WS

28710

12/3/2012

720.60

Treasurer of State

28711

12/3/2012

515.00

Ohio Public Employees Deferred Comp. Pro

28712

12/3/2012

6,523.38

Ohio Public Employees Retirement System

28713

12/5/2012

1,327.47

Kimball-Midwest Inc.

28714

12/5/2012

630.00

ScapeAbilities (John Suvak)

28715

12/5/2012

62.60

Sunrise Springs Water Co. Inc.

28716

12/5/2012

163.50

Fox International Ltd. Inc.

28717

12/5/2012

3,820.15

Kokosing Materials

28718

12/5/2012

2,266.44

DJL Material & Supply

28719

12/5/2012

113.00

Geauga County Court of Common Pleas

28720

12/5/2012

415.74

Delta Dental

28721

12/5/2012

400.01

Dominion East Ohio Gas

28722

12/5/2012

3.17

Speedway SuperAmerica

28723

12/5/2012

26.47

Middlefield Farm & Garden

28724

12/5/2012

520.94

Glen Quigley

28725

12/5/2012

210.00

Jan Blair

28726

12/5/2012

48.01

Ann Wishart

28727

12/5/2012

8.13

M.T. Business Technologies

28728

12/5/2012

316.78

Windstream

28729

12/5/2012

215.90

Interstate Battery System of Lake Erie

28730

12/5/2012

212.16

Western Reserve Farm Co-op

28731

12/5/2012

377.33

Marshall Power Equipment

28732

12/5/2012

55.97

Turney Home and Auto

28733

12/5/2012

472.36

George Mansfield

28734

12/5/2012

420.00

Doug Zimperman

28735

12/5/2012

7.00

Newbury Printing Co.

28736

12/5/2012

1,089.83

Chagrin Oil & Gas Co. Inc.

28737

12/5/2012

420.00

Tim Mansfield

28738

12/5/2012

119.18

VSP

28739

12/5/2012

248.16

PNC Bank

28740

12/5/2012

15.00

Geauga Safety Council

28741

12/5/2012

224.97

Marcia Mansfield

28742

12/5/2012

14.13

Waste Management of Ohio Inc.

28743

12/5/2012

275.00

Patsy Keyes

28744

12/5/2012

1,506.41

First Energy

EFT transactions approved by signing prior to or at this meeting:

Number

type

Amount

Payee

Date

E00729

611.06

Ann A. Wishart

11/19/2012

E00730

1,194.29

Douglas J. Zimperman

11/19/2012

E00731

1,223.39

George Mansfield

11/19/2012

E00732

544.30

Ann A. Wishart

12/3/2012

E00733

1,427.32

Douglas J. Zimperman

12/3/2012

E00734

1,223.39

George Mansfield

12/3/2012

E00735

750.60

Janice M. Blair

12/3/2012

E00736

852.27

Marcia J. Mansfield

12/3/2012

W00072

3,410.02

Middlefield Bank

12/3/2012

Purchase Orders approved by signing prior to or at this meeting:

None

Blanket Purchase Orders approved by signing prior to or at this meeting:

None

Mr. Joyce reported on zoning issues, the Kinsman Road issue is being filed again less one party. Bell Road has a new owner and they will be using this property for agricultural uses, which are exempt from zoning. Mr. Quigley indicated that they may not be exempt until they start to farm the land. Mr. Joyce will check with the prosecutor on this. Mr. Joyce also was out at Grandview Road to check a complaint about a business being run out of a home.

Mr. Zimperman reported for the Road Department that they have finished crack sealing, the tree on Idlewood was taken care of. The Town Hall drains were snaked but only found one blockage at 19' feet then they went another 100'. We may want to put this on maintenance for next year. They also caulked the chimney and saw no leaks. They did berm repairs, had two funerals in November, attended chain saw safety class in Munson, plow markers are being put in, pins have been put in at Munn Cemetery for winter measuring, maintenance on vehicles and equipment was also done. Mr. Hollis has agreed to come back at $17.00 per hour on a part-time basis to help with plowing.

Mr. Zimperman reported 55 calls for the Fire Department. He reported the small addition over the door is complete and they are happy with it.

Ms. Blair brought up the subject of John Mansfield and having a cell phone reimbursement. Mr. Zimperman thought the township could pay part of his cell phone, since he is out working by himself a lot of the time and has used it to call for help or other issues that come up while he is working. He also indicated that it is also a safety issue while working alone. The township will pay ¼ of the $35 normal reimbursement for the months he works by a motion from Ms. Blair 2nd by Mr. Quigley, with a unanimous affirmative vote by all.

Mr. Quigley reported that the State of Ohio audit was complete and clean. He thanked Mr. Lair and Ms. Mansfield for keeping accurate records.

Ms. Blair reported a slight increase of less than 2% in our medical benefits. There will be no changes in coverage. Mr. Quigley made a motion to keep the health benefits with Medical Mutual, Delta Dental and the Life insurance the same as in the past, 2nd by Ms. Blair, unanimous affirmative vote by all.

Mr. Quigley gave the Fiscal Officer $10 in cash for Diane Frank. Ms. Mansfield asked for Ms. Wishart to deposit the $10 and get an address for Diane Frank then we will cut a refund check to her.

Mr. Quigley then spoke on the re pinning of the new section of Newbury Center Cemetery. They thought that it should be setup as it is in Munn Cemetery. Mr. Hess discussed how they would do it. The cost was approximately $4200.00. Mr. Hess indicated that they would try to keep the cost as low as possible. A motion to re pin the new section was made by Ms. Blair, a 2nd by Mr. Quigley with a unanimous affirmative vote by all.

Mr. Quigley reported that he also spoke to Mr. Hess about the ball park. Mr. Hess will find home plate and locate where the drain pipes should go, he will do this in the spring. They also discussed the water runoff area. Mr. Quigley found that we can apply for a variance and we will attempt to do this to become exempt on the runoff area.

Mr. Quigley discussed the new welcome to the township signs.

Mr. Quigley has not heard back from the BZA applicant yet so no appointment has been made.

Ms. Blair said that Boy Scout Troup 99 is going to recognize Steven A. Takacs and Alexander W. Corkwell for their achievement of Eagle Scout on December 29 at 2:00 pm, she will attend this ceremony.

Ms. Blair reported that Otarma is electing board members, the township has no recommendations for members on this board.

Mr. Quigley asked that resolution 2012120502 approving the updated solid waste management plan for the Geauga-Trumbull Solid Waste Management District be passed. A motion to accept the resolution was made by Ms. Blair, 2nd by Mr. Quigley, unanimous affirmative vote by all.

Mr. Quigley got a call from a resident on Beech and asked Mr. Zimperman if we were done down in that area. Mr. Zimperman is trying to find some material to complete the modifications.

Friday the 28th will be the holidays lunch and the year end special meeting following right after.

Mr. Hess welcomed Mr. Joyce to the township and asked if the position was advertised. Mr. Quigley indicated that there was no ad run for the Zoning Inspector. He was referred to the Township by other sources and he had the required experience.

A motion was made to adjourn the meeting at 8:36 PM by, Mr. Quigley 2nd by Ms. Blair and a unanimous affirmative vote by all.

Trustees special meeting November 28, 2012

Ann Wishart — Mon, 10 Dec 2012 06:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:03 PM, November 28, 2012, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Motion to move to executive session to discuss pending legal matters at 7:03 PM was made by Mr. Quigley, 2nd by Mr. Skomrock with affirmative vote. The trustees invited Mr. Joyce and Ms. Wieland to attend.

Resume special meeting at 7:59 PM

No decisions were made.

A motion was made to adjourn the special meeting at 8:00 PM by, Mr. Skomrock 2nd by Ms. Blair and a unanimous affirmative vote by all.

Trustees meeting November 7, 2012

Ann Wishart — Mon, 10 Dec 2012 06:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., November 7, 2012 with Ms. Blair and Mr. Quigley present.

Minutes of the October 17, 2012 regular and special meetings and the October 25, 2012 special meeting were approved with a motion by Mr. Quigley and a second by Ms. Blair and a unanimous affirmative vote by all.

Ms. Blair said the township had hired Michael Joyce as Zoning Inspector to replace Karen Endres who has resigned to take the Zoning Inspector position in Bainbridge Twp. She said that Newbury was fortunate to have an experienced Zoning Inspector like Mike available and gave a brief history of his zoning work first in Chester Twp., then Bainbridge and now as a Chester Twp Trustee. She thanked Ms. Endres for her dedication to Newbury zoning for the past 11 plus years and wished her well in her new position.

Ms. Blair welcomed Ms. Linda Dinardo to speak to the assembly. Ms. Dinardo asked to speak for 5 minutes regarding “fracking”. She said she was a resident, not against usage of fossil fuels and recognized that the Ohio General Assembly had removed township oversight and given ODNR authority over oil and gas drilling.

She was here to ask the Newbury Trustees to enact a non-binding resolution to protect the Newbury residents and the interests of the greater community from known and potential future harmful impacts of “fracking”. She said other townships: Medina, Chester, Claridon and Burton Village had already passed similar resolutions with Russell Twp.(under consideration). She went on to say she found it incongruous that township zoning could regulate garage sales yet have no input to protect residents from potential long-term soil and water contamination.

She presented a long list of drilling/disposal problems experienced by other states: explosions, health impacts, higher cancer rates, water loss and contamination, diminished property values surrounding drill sites, road damages and restoration charges as examples. She asked if the trustees would protect the health and property values of Newbury?

Ms. Blair asked for comments from the audience. A gentleman responded that ODNR collects the drilling fees with the warning “now is the time” for Newbury trustees to take action.

Ms. Sue Bergansky described her experience and others along Auburn Road with the notice left at her door for the un-announced seismic tests being conducted by Nicholson Land Service. She read the notice requesting permission (that was effectively moot as the testing was already being done) with trucks “trespassing” in her driveway. On inquiring, the company said there had been a mix-up (and subsequent delay) in sending out the Auburn Rd. notices.

Mr. Quigley replied that the county engineer’s office had been notified, but not the affected townships, that Nicholson Land Service would gather information for underground seismic mapping at selected Geauga County sites.

Ms. Bergansky suggested contacting Governor Kasich to say that current regulations were “unacceptable” and ask to put a temporary HOLD on present drilling operations till long-term safety and environmental consequences were known and addressed.

Ms. Blair reminded the audience this was not a debate forum but appreciates that the residents need to know what is going on. The trustees will listen and pass on the information to the county engineer’s office. Other residents spoke, agreeing that “fracking” is controversial, voicing their trust in the Newbury Trustees to communicate with the county, suggesting an objective approach by putting current information on the Newbury website (vs. expensive mailings) and the need for base-line water well testing prior to injection well infusions of unknown chemical liquids including potential liability and costs for supplying water when wells go dry or are unfit to drink.

Mr. Welty said the County Commissioners had passed a resolution in 2009 to return local control over oil and gas drilling. Ms. Blair acknowledged that would require state legislation and asked Mr. Welty to submit a copy of this resolution – he agreed.

Mr. Quigley said he appreciated all the audience comments and concerns of residents visiting tonight. He assured them he believes strongly in local control. Ms. Blair thanked all for attending and said she will talk to the commissioners to get the current status and newest information on “fracking” to post on the website. She assured them that safety in Newbury was the trustees’ primary concern. No action was taken on the suggested resolution.

At this time she noted that Mike Joyce was in attendance and introduced him to the attendees. As Zoning Inspector, Michael Joyce advised that he would have set and flexible hours (20 hr/wk,) gave a brief summary of his zoning experience and said he looked forward to working with all residents.

Marge Hrabak presented two fiscal items for trustees’ action:

#1 – requesting resolution 2012110701 to transfer $1036.26 from Workers Comp 2141-330-230 to Insurance Benefits other 2141-330-299 - Ms. Blair so moved with Mr. Quigley seconding the resolution that passed by unanimous affirmative vote.

#2 – requesting motion to accept a change order from Ronyak Brothers for Asphalt Resurfacing of Various Roads, from the amount of $159,880.60 to $153,867.45 - Ms. Blair so moved with Mr. Quigley seconding the change order that passed by unanimous affirmative vote.

Warrants approved by signing prior to or at this Meeting:

Warrant

Date

Amount

Payee

28617

10/18/2012

719.87

John H. Mansfield - JM

28618

10/18/2012

1,375.36

Jas. Rick Phifer - JP

28619

10/18/2012

1,162.16

Randal O. Hollis - ROH

28620

10/18/2012

1,255.58

Timothy A. Mansfield - TM

28621

10/18/2012

815.00

Ohio Public Employees Deferred Comp. Pro

28639

10/23/2012

6,027.77

Medical Mutual Of Ohio

28640

10/23/2012

119.18

VSP

28641

11/3/2012

800.60

Glen E. Quigley - GQ

28642

11/3/2012

750.36

John H. Mansfield - JM

28643

11/3/2012

1,353.24

Jas. Rick Phifer - JP

28644

11/3/2012

417.89

Marge Hrabak - MHR

28645

11/3/2012

337.76

Michael J. Joyce - MJ

28646

11/3/2012

1,229.65

Randal O. Hollis - ROH

28647

11/3/2012

1,392.21

Timothy A. Mansfield - TM

28648

11/3/2012

665.60

William J. Skomrock, Jr. - WS

28649

11/3/2012

707.92

Treasurer of State

28650

11/3/2012

1,015.00

Ohio Public Employees Deferred Comp. Pro

28651

11/3/2012

6,889.22

Ohio Public Employees Retirement System

28652

11/1/2012

310.00

ScapeAbilities (John Suvak)

28653

11/1/2012

10.00

Newbury Tire

28654

11/1/2012

562.95

Han's Freightliner of Cleveland

28655

11/1/2012

2,550.00

Miller Bros. Concrete

28656

11/1/2012

71.83

Newbury Printing Co.

28657

11/1/2012

249.37

Cuyahoga County Treasurer

28658

11/1/2012

434.00

PNC Bank

28659

11/1/2012

210.62

Dominion East Ohio Gas

28660

11/1/2012

316.12

Windstream

28661

11/7/2012

415.74

Delta Dental

28662

11/1/2012

220.00

Patsy Keyes

28663

11/1/2012

14.20

Waste Management of Ohio Inc.

28664

11/1/2012

30.48

Verizon Wireless

28665

11/1/2012

17.90

M.T. Business Technologies

28666

11/1/2012

24.72

Kimball-Midwest Inc.

28667

11/1/2012

7,146.69

DJL Material & Supply

28668

11/1/2012

4,423.36

Morton Salt Inc.

28669

11/1/2012

4.96

Tractor Supply Co.

28670

11/1/2012

50.75

NAPA Auto Parts Middlefield

28671

11/1/2012

38,949.99

Concord Road Equipment Mfg.

28672

11/1/2012

5,084.40

Kokosing Materials

28673

11/1/2012

52.29

Jones Equipment Inc.

28674

11/7/2012

153,867.45

Ronyak Bros. Paving Inc.

28682

11/7/2012

0.00

Skipped Warrants 28682 to 28682

EFT transactions approved by signing prior to or at this meeting:

Warrant

Date

Amount

Payee

E00723

11/3/2012

710.63

Ann A. Wishart

E00724

11/3/2012

1,379.58

Douglas J. Zimperman

E00725

11/3/2012

1,243.01

George Mansfield

E00726

11/3/2012

750.60

Janice M. Blair

E00727

11/3/2012

266.88

Karen E. Endres

E00728

11/3/2012

852.27

Marcia J. Mansfield

W00071

11/3/2012

3,354.33

Middlefield Bank

Purchase Orders approved by signing prior to or at this meeting:

Date

Number

Vendor

Amount

10/25/2012

30-2012

Concord Road Equipment Mfg.

2,156.76

Blanket Purchase Orders approved by signing prior to or at this meeting:

Number

Date

Vendor

Amount

61-2012

10/25/2012

Various

600.00

62-2012

10/25/2012

Various

600.00

63-2012

10/25/2012

Various

1,500.00

64-2012

10/25/2012

Various

4,000.00

65-2012

10/25/2012

Various

4,000.00

66-2012

10/25/2012

Various

500.00

67-2012

10/25/2012

Various

800.00

68-2012

10/25/2012

Various

800.00

69-2012

10/25/2012

Various

2,000.00

70-2012

10/25/2012

Various

3,000.00

71-2012

10/25/2012

Various

3,325.54

72-2012

10/25/2012

Various

5,000.00

73-2012

10/25/2012

Various

9,877.30

74-2012

10/25/2012

Various

20,000.00

75-2012

10/25/2012

Various

3,000.00

76-2012

10/25/2012

Various

38,176.52

77-2012

10/25/2012

Various

600.00

78-2012

10/25/2012

Various

1,500.00

79-2012

10/25/2012

Various

1,191.99

80-2012

10/25/2012

Various

2,000.00

81-2012

10/31/2012

Various

30,000.00

82-2012

10/31/2012

Various

40,000.00

Mr. Zimperman reported on boom mowing, road crack sealing, in-house truck preparations for snow plowing and problems corrected on headstones at South Newbury Cemetery. He identified the Town Hall drain problems and the leaking roof caused by “Sandy’s” wind-driven rain. He advised hiring a contractor with equipment to snake the drain beyond his capacity – the trustees said “go ahead”. He said he had discussed trade and/or rental of equipment with Munson and Chester Townships – again the trustees okayed needed action at his discretion.

Mr. Quigley advised Mr. Zimperman to inspect/correct a problem where the school bus turns around at a common driveway on Music St. with divot damage in the road R-o-W. Mr. Zimperman reported emergency calls for November. He was glad the road levy passed and said the department “would be set for awhile”.

He said the fire department had a generator, with water available, but was not staffed for an emergency shelter. Discussion continued regarding storm preparedness, the tree/pole power outage on Munn Road and a storm pamphlet advice available to the public at the rear door of the town hall. Ms. Blair said the pamphlet helps us learn from Lake and Geauga instructions.

Under New Business, Ms. Blair presented the Trumbull County Waste Management renewal contract, at no charge to the township, having been reviewed by the county legal representative for trustee signing and mailing with completed signed contract to be returned by Waste Management.

NOACA’s transportation projects (31 proposed, 2 approved) were reviewed. Mr. Quigley discussed a Pekin Road resident’s complaint that a disturbing white light from the Pawn Shop on Rt. 87 – the problem was corrected by switching to a red light. He also asked Mr. Zimperman for pole installation assistance of a convex mirror requested by a resident. Ms. Blair thanked the road department for tree removal on Idlewood Dr. but noted there was another in the same vicinity that needed “safety” removal.

At 8:22 p.m. Mr. Quigley motioned to retire to Executive Session for discussion on pending litigation with a second by Ms. Blair and a unanimous affirmative vote by all.

At 9:40 p.m. Mr. Quigley and Ms. Blair returned from Executive Session to resume the trustee meeting.

Mr. Quigley motioned to adjourn the regular meeting at 9:45 p.m. with a second by Ms. Blair, with a unanimous affirmative vote.

Park Board November 8, 2012

Ann Wishart — Fri, 30 Nov 2012 06:00:00 GMT

Newbury Township Park Board

Meeting Minutes

November 8, 2012 Town Hall

Present: Judy Barnhart, Mark Fritch, Roger Mesak, David Snively, Les Ober, Jim Stefancin

Guests: Boy Scout Sam Barnhart

Meeting called to order at 7:34 p.m.

Minutes of October meeting read and approved with minor corrections

OBERLAND PARK DEVELOPMENT

Geese problem on rec soccer fields

Not known if any goose hunting has taken place to date.

Frisbee tournament:

A college Frisbee tournament was held last weekend, November 4th at Oberland Park after 7 inches of rain from Hurricane Sandy. There was lots of damage to the front field as seeding is newer with lots of mud and garbage left all around the shelter. No permit was issued to the out-of-township group or a deposit made. Request came into the township but was deferred to the rec board. Trustees and rec board need to be made aware of the procedure that is in place for groups to use the field. A provision should have been in place that if field is too wet to play event should have been cancelled or postponed. Group should not be allowed to use property in the future. According to Roger, the group has used the property in the past but there was insurance money available.

Volley ball net

Net was taken down Nov 4th and stored in the basement of the town hall for the winter.

Eagle Scout Project:

Sam Barnhart presented his idea of making a grilling patio with paver stones next to the shelter with a large grill and prep table, along with benches for watching volleyball. Because of the extra 10’ safety perimeter required around the volleyball court for protection from falls, Roger made the suggestion of installing benches between the pillars at volleyball end of the shelter like the benches on the shelter by baseball field one. Not sure of length 30 or 32 feet at that end of shelter or if there are 2 or 3 posts may be able to reach expanse with a 16’ board, Recommended deciding on size of grill and making a 2’ perimeter around grill making sure grill 12” away from drip edge of shelter. Need to meet on site to select best location for patio, SW corner suggested, location of future pre-K playground to be put in by Fairmont minerals in SE corner?

Ballfield

*No stone put in driveway yet by new ball field, need to move gravel pile and spread, need a loader.

*Need to make a decision on dugouts, person who said they would donate money for dugouts never came back.

Need to get drainage ditch done first, then 3rd base dugout

Trustee rep to Park Board

At the last few park board meetings there has been no trustee rep at the meetings as in the past. Park board requests a rep attend meeting to give some guidance on projects being proposed so do not feel like we are wasting our time.

Grange Park

BZA did not approve a shooting facility, as not allowed by zoning.

Funding

David recommended a .3 mil levy to generate$42,000/yr. David to make presentation to the trustees in January to put on ballot would have 7 months to promote to get it passed in November general election.

Next regular meeting in December cancelled due to the busy holidays. January meeting Jan 10th at 7:30 at town hall.

Judy Barnhart – Newbury Park Board Secretary

Park Board November 8 2012

Ann Wishart — Mon, 26 Nov 2012 06:00:00 GMT

Newbury Township Park Board

Meeting Minutes

November 8, 2012 Town Hall

Present: Judy Barnhart, Mark Fritch, Roger Mesak, David Snively, Les Ober, Jim Stefancin

Guests: boy Scout Sam Barnhart

Meeting called to order at 7:34 p.m.

Minutes of October meeting read and approved with minor corrections

OBERLAND PARK DEVELOPMENT

Geese Problem on rec soccer fields

Not known if any goose hunting has taken place to date.

Frisbee tournament:

A college Frisbee tournament was held last weekend, November 4th at oberland Park after 7 inches of rain from hurricane sandy. There was lots of damage to the front field as seeding is newer with lots of mud and garbage left all around the shelter. No permit was issued to the out-of-Township group or a deposit made. Request came into the township but was deferred to the rec board. Trustees and rec board need to be made aware of the procedure that is in place for groups to use the field. A provision should have been in place that if field is too wet to play event should have been cancelled or postponed. Group should not be allowed to use property in the future. According to Roger, the group has used the property in the past but there was insurance money available.

Volley ball net

Net was taken down Nov 4th and stored upstairs in town hall for the winter.

Eagle Scout Project:

Sam Barnhart presented his idea of making a grilling patio with paver stones next to the shelter with a large grill and prep table, along with benches for watching volleyball. Because of the extra 10’ safety perimeter required around the volleyball court for protection from falls, roger made the suggestion of installing benches between the pillars at volleyball end of the shelter like the benches on the shelter by baseball field one. Not sure of length 30 or 32 feet at that end of shelter or if there are 2 or 3 posts may be able to reach expanse with a 16’ board, Recommended deciding on size of grill and making a 2’ perimeter around grill making sure grill 12” away from drip edge of shelter. Need to meet on site to select best location for patio, SE corner suggested, not sure of location of future pre-K playground to be put in by Fairmont minerals?

Ballfield

*No stone put in driveway yet by new ball field, need to move gravel pile and spread, need a loader.

*Need to make a decision on dugouts, person who said they would donate money for dugouts never came back.

Need to get drainage ditch done first, then 3rd base dugout

Trustee rep to Park Board

>At the last few park board meetings there has been no trustee rep at the meetings as in the past. Park board requests a rep attend meeting to give some guidance on projects being proposed so do not feel like we are wasting our time.

Grange Park

BZA did not approve a shooting facility, as not allowed by zoning.

Funding

Next regular meeting in December cancelled due to the busy holidays. January meeting Jan 10th at 7:30 at town hall.

Judy Barnhart – Newbury Park Board Secretary

Park Board meeting October 11, 2012

Ann Wishart — Wed, 31 Oct 2012 05:00:00 GMT

Newbury Township Park Board Meeting Minutes
October 11, 2012 Town Hall
Present: Judy Barnhart, Mark Fritch, Roger Mesak, Wayne Mansfield, , David Snively, Les Ober, Jim Stefancin Guests: Dan Paschke

Meeting called to order at 7:32 p.m.

Minutes of August and September read and approved with minor correction.

OBERLAND PARK DEVELOPMENT

Ballfield

*school talking about removing field 4 to make into practice field.

Geese problem on rec soccer fields
Dan Paschke brought in to give recommendation on how best to deal with geese problem.The most effective way to remove them is by hunting, other methods have not been successful in other places.

Geese are grazers, hunting season starts Oct. 13 through December, need to hunt now before they switch to corn field for more protein, need to be where geese want to be. Dan suggested inviting 5-6 experienced, professional hunters, (no kids) along with county game warden Scott Denniman to be available to address concerns from neighbors hearing shotgun shots. Need to make sure township secretary is informed of what is going on to deal with phone calls that may come in. Park will need to be closed for the day with a barricade across entrance drive, possibly game warden car or sherriff. Decision on hunting date may need to be when kids are out of school, ie Nov. 21 or 23 instead of a weekend day. Glen to contact school ahead of time so they are aware of what is planned. Don has a property owner permission slip that needs to be signed by the trustees. Wayne will take to next trustee meeting to get them to give permission.

*Jim provided a list of projects for Oberland Park. Would like to get volley ball net down and stored for the winter by Nov 1st. Need place to store it. Any room in town hall?

*Question was brought up if picnic tables need moved for the winter. If stacked kids might try and climb on. Decided should be OK for the winter if left in shelter. Some kids were hanging from rafters in shelter and pulled a light down.

Wayne met with Glen who said :

*Doug Ule will work on driveway extension when he has free time.

*Glen wanted road dept. to do drainage, they can’t so he will check with someone else

*Need to find homeplate pin so can shoot elevation lines for drainage ditch, Chip Hess assured Glen pin is in place

*Glen met with Carmella Shale of Soil &Water and Chagrin River Watershed Partners about doing a compaction survey on the ball field. Because of lay of land, there is natural run-off to the wetlands so may not need a retension basin to do parking lot expansion.

Roger may have access to a mower but needs place to keep it.

Dugouts

*Roger stated Rec board looking at making wooden dugout instead of cement block which will require more maintenance.

*Roger went to bldg. dept about getting a building permit for dugouts. There is a plan review fee of $63, trustees haven’t paid yet, Roger will pay so it is done in when ready to build, then get reimbursed. Roger’s name is on the permit.

Grange Park

Sale of park is contingent on getting zoning approved. Still a question of whether park board will get money from sale as was stated in previous trustee meeting.

Funding

David stated a .25 mil levy would generate $42,000/yr. trustees only ones who can put a levy on ballot. Funds could only be used for parks. Levy can only be on during a general or primary election. Will propose that trustees proceed with a levy at next park meeting

Next regular meeting, November 8 at 7:30 p.m. at Town hall

Judy Barnhart – Newbury Park Board Secretary

Trustees meeting October 17, 2012

Ann Wishart — Wed, 31 Oct 2012 05:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township, was called to order at 6:30 PM, October 17, 2012, with Mr. Quigley, and Ms. Blair present.

This meeting is to discuss the Road Department Policy.

Mr. Quigley asked what Mr. Zimperman's concerns with the policy. He asked about the policy on discipline and drug and alcohol policy. Mr. Zimperman will check the policy manual and suggest any changes he may think are needed. Mr. Quigley also reminded the Board of Trustee’s and Doug that the policy by design is flexible and can be changed to meet the current needs and unforeseen events.

He asked about what would happen when he was out of town, he wondered who would be in charge. Mr. Quigley asked him to think about what he would like to do and get back to the Trustees.

Mr. Quigley asked about him being the Road Superintendant and on the Fire Department, if that would cause a problem during working hours. Mr. Zimperman indicated that he will take care of the Road Department first and then the Fire Department.

The Trustees discussed hiring Mr. Hollis for snowplowing during the winter, and the Trustees asked Mr. Zimperman to talk to Mr. Hollis and see what wage will work for him. A range of $17-18 per hour was discussed and limiting this position to plowing activities only.

Mr. Quigley asked Mr. Zimperman about the use of the Township vehicle, and Mr. Zimperman replied that he only drives the truck home and back to work. If he gets a call at home for a tree down or something then he goes directly to the work site. Mr. Quigley then asked about our insurance while off hours.

Ms. Blair asked Mr. Zimperman to check on a headstone in South Newbury Cemetery that is tipping over and see what he could do fix it.

Ms. Blair then spoke on getting a thumb print time clock. The sales representative will do a meeting and demonstrate the use.

Mr. Quigley stated that the Board will back any reasonable decisions that Mr. Zimperman makes.

A motion was made to adjourn the special meeting at 7:23 PM by Mr. Quigley and 2nd by Ms. Blair and a unanimous affirmative vote by all.

Special trustees meeting October 25, 2012

Ann Wishart — Wed, 31 Oct 2012 05:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:30 PM, October 25, 2012, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

This meeting is to discuss the zoning inspector resignation and replacement

A motion to move to executive session at 7:32 PM was made by Mr. Skomrock, 2nd by Mr. Quigley with a unanimous affirmative vote by all.

Resume special meeting at 8:10 PM

The resignation of Ms. Endres effective November 6 was accepted by a motion of Mr. Quigley 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

A motion to hire Mr. Mike Joyce for the interim zoning inspector at 20 hours per week at $20 per hour was made by Mr. Quigley, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Joyce accepted the position, the Trustee’s instructed him to get together with Ms. Endres so he can get up to date on what is going on in the Township. He will start immediately.

A motion was made to adjourn the special meeting at 8:18PM by, Mr. Skomrock 2nd by Ms. Blair and a unanimous affirmative vote by all.

Trustees meeting September 5, 2012

Ann Wishart — Sun, 30 Sep 2012 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:30 PM, September 5, 2012, with Mr. Quigley, Ms, Blair and Mr. Skomrock present.

Ms. Blair started by wanting to honor Mr. Randy Hollis for his many years of service. Mr. Quigley then spoke and wished him well in his retirement. Mr. Skomrock then spoke of his many years of service and wished him well he ten read resolution 2012090501. A motion to accept resolution 2012090501 was made by Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all. He was then presented with Resolution 2012090501 thanking him for his many years of service.

Minutes from the August 15, 2012 meeting were approved by a motion of Mr. Quigley and a 2nd by Mr. Skomrock, and a unanimous affirmative vote.

Ms. Mansfield presented the August 2012 financial information. A motion to accept the August financial information as presented was made by Mr. Quigley, 2nd Mr. Skomrock, and a unanimous affirmative vote by all.

She then presented documents to be signed by Chairperson Blair, to open a Star Plus account, with Star Ohio. All documents were signed.

Mr. Zimperman reported an estimate for Lucky Bell, to replace one section, in the amount of $2,550.00, from Miller Brothers Concrete. A motion to accept the quote was made by Mr. Skomrock, 2nd by Mr. Quigley, unanimous affirmative vote by all.

Various township roads had repairs made to them, boom mowing was done, berms were cut, asphalt patching. No burials.

Mr. Zimperman then requested that the new section of Newbury Center be opened to accommodate a request by a resident to be buried near a relative. The new section will be known as section 2, of Newbury Center Cemetery. The Board agreed to open plot numbers 1, 31, 25, and 33. Mr. Zimperman will meet with Hess Engineering to have a new plot map drawn up.

Mr. Zimperman gave the fire department report, they had 47 calls in August, and he reported that the campaign drive to raise funds for new equipment is coming along nicely. They are also getting prices on repairing one more catch basin in the driveway.

Ms. Endres gave the zoning report. There were two BZA meetings regarding the shooting ranges both were denied. The house on the corner of Crosscreek was sold to H&M Landscaping; they were informed that the property was to be cleaned up. Ms. Endres also reported that she was not notified on the oil well drilling permit that was pulled. She is going to follow up on this.

Ms. Blair reported on the welcome to Newbury signs that were stolen, she contacted the insurance company and there is a $500 deductible if we replace them as a group that were stolen all at once. Six new signs made out of metal would cost $357.50. Mr. Zimperman indicated that he talked to Dave Brent on replacing the signs with the same look as the ones stolen, but made out of steel. Mr. Zimperman will check on the price.

Ms. Blair talked about the Zoning Inspector changing from full-time to part-time effective October 1, with a pay rate of $22.00 per hour for 20 hours, with no benefits, due to pending budget shortfalls. A motion by Mr. Quigley to change the position, a 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Skomrock reported 240 sheriff calls in August.

Mr. Quigley reported that Tezon Wong resigned from the BZA due to change of location. There are two positions on the Zoning Commission and one for the BZA that are currently open. Mr. Quigley requested that they appoint putting Mr. Mike Nelson be appointed to one Zoning Commission position that has the longest term and to appoint Mr. Edward Deiuliis to the other spot. A motion to appoint these positions was made by Mr. Quigley, 2nd by Mr. Skomrock and a unanimous affirmative vote by all. Mr. Quigley asked that an ad be run for the open BZA position.

Mr. Quigley reminded everyone that there is a tri-board meeting on Sept. 13 at 7:30 PM with the Parks and Recreation Boards.

Mr. Skomrock received a letter from Dominion, that they may need help locating high density population areas that may need evacuation during a pipeline emergency.

Warrants approved by signing prior to or at this Meeting:

Warrant Date Payee Amount stat
28517 8/20/2012 Skipped Warrants 28517 to 28517 0.00 Void
28528 9/5/2012 Ray Fidel 130.00 E
28529 9/5/2012 Tezeon Wong 145.00 E
28530 9/5/2012 Mary Lee Brezina 180.00 E
28531 9/5/2012 William Skomrock, Sr. 200.00 E
28532 9/5/2012 Lou Tomsic Jr. 195.00 E
28533 9/5/2012 Ken Blair 200.00 E
28534 9/5/2012 Chris Yaecker 200.00 E
28535 9/5/2012 Newbury Tire 25.00 E
28536 9/5/2012 Turney Home and Auto 84.36 E
28537 9/5/2012 VSP 144.40 E
28538 9/5/2012 FASTENAL CO. 43.53 E
28539 9/5/2012 Cleveland Plumbing Supply Co. 936.07 E
28540 9/5/2012 Airgas USA, LLC 99.69 E
28541 9/5/2012 ScapeAbilities (John Suvak) 140.00 E
28542 9/5/2012 M.T. Business Technologies 12.76 E
28543 9/5/2012 Medical Mutual Of Ohio 7,284.81 E
28544 9/5/2012 Cars Autobody 50.60 E
28545 9/5/2012 Delta Dental 415.74 E
28546 9/5/2012 Geauga County Maple Leaf 118.90 E
28547 9/5/2012 Burnham & Flower of Ohio, Inc. 45.00 E
28548 9/5/2012 Windstream 320.58 E
28549 9/5/2012 PNC Bank 306.22 E
28550 9/5/2012 Verizon Wireless 41.54 E
28551 9/5/2012 Waste Management of Ohio Inc. 14.15 E
28552 9/5/2012 Dominion East Ohio Gas 131.38 E
28553 9/5/2012 Ann Wishart 20.26 E
28554 9/5/2012 First Energy 1,578.20 E
28555 9/5/2012 Patsy Keyes 220.00 E

EFT transactions approved by signing prior to or at this meeting:

Warrant Date Amount Payee stat
E00703 9/4/2012 644.43 Ann A. Wishart E
E00704 9/4/2012 1,194.29 Douglas J. Zimperman E
E00705 9/4/2012 1,223.39 George Mansfield E
E00706 9/4/2012 750.60 Janice M. Blair E
E00707 9/4/2012 674.95 Karen E. Endres E
E00708 9/4/2012 852.27 Marcia J. Mansfield E
W00069 9/4/2012 3,501.59 Middlefield Bank E

Purchase Orders approved by signing prior to or at this meeting:
None

Blanket Purchase Orders approved by signing prior to or at this meeting:

None

A motion was made to adjourn the meeting at 8:49PM by, Mr. Quigley 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Trustees meeting September 19, 2012

Ann Wishart — Sun, 30 Sep 2012 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:30 PM, September 19, 2012, with Mr. Quigley, Ms. Blair and Mr. Skomrock present.

Minutes from the September 5, 2012 meeting were approved by a motion of Mr. Quigley a 2nd by Mr. Skomrock, and a unanimous affirmative vote.

Ms. Mansfield presented a deed for a cemetery plot, for Patrick Sherry, for signature. She then presented a change order from Ronyak Paving for the chip and seal of various roads in Newbury. The change order was from the original price of $33,756.25 to 31,497.55. A motion was made to accept the change order as presented by Mr. Skomrock 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Ms. Blair has confirmed both new zoning commission appointments. She has spoken to both of them and they both have accepted the positions.

Ms. Blair reported that the renewal for health insurance will be coming soon. She will keep us posted.

Ms. Blair spoke to Rick Phifer of the Road Department and effective December 31, 2012 he will be retiring.

Mr. Skomrock spoke about the winter snowplowing. The road department will be down to 4 employees after Rick and Randy's retirement. He believes that plowing the roads will be do able with 4 employees and have Randy and or Rick as a backup for heavy snow fall.

Mr. Skomrock also discussed Town Hall maintenance; the Trustees decided that the first call for repairs would go to the Road Department. Mr. Quigley discussed a time clock that is based on thumb prints for use in the Road Department; Ms. Blair will get quotes on this technology. Mr. Skomrock indicated he will check with Mr. Zimperman on whether he got the prices from Morton for salt for the roads this winter.

Mr. Quigley presented art work for an aluminum “Welcome to Newbury” sign to replace the signs that were stolen and the pricing would be $170.00 each. He will check to see if that price is for double sided signs.

Mr. Quigley reported on his meeting with the Rec and Park Boards, they agreed that the baseline would be at 65'. They talked about the drainage that attaches to a storm drain that is currently there. We have documentation that shows that this drainage project was approved. Mr. Mezak reported the cost of $6,000 without township participation or $4,200 with township participation for the drainage project. Mr. Quigley reported trying to go forward with this in 2012 if weather permits

Mr. Quigley reported that Soil and Water is saying that a retention pond would be needed when 1 acre of land is disturbed, and that one is required at Oblerland Park. Mr. Skomrock indicated that he disagrees that a retention pond is needed. Ms. Blair indicated that Soil and Water had signed off on a retention pond in the past and she will look for the documentation.

Discussion then turned to the current parking lot, which is approx. 12,000 sq ft this a little more than a ¼ of an acre. As long as the parking lot expansion is kept under 1 acre then there is no need for the retention pond.

Mr. Quigley reported that he meet with some residents in Little Punderson about a house that is in disrepair. The county prosecutor recommended contacting the owner, which he tried and was not successful. He will now contact the County Building department to inspect the property to see if can be condemned and torn down.

Ms. Blair reported the Soil and Water Conservation dinner will be October 25th at the Fair Grounds building and the cost is $10.00.

Ms. Skomrock asked Ms. Hrabak about the hand railing for the town hall stairs. She reported that it is still on back order.

One of the residents asked about the seismic testing, and why residents were not notified by the Township. Mr. Quigley reported that it was discussed at a public meeting and is in the minutes on the web site. The residents did say that the contractor did leave a note in their front door, but they don’t use that door often. Mr. Quigley reported that the contractor did receive permission to do the testing from Geauga County.

Mr. Fagan asked if the Township had a voice in the fracking/no fracking issue. Mr. Quigley reported that the Townships are trying to find a voice on this since it is regulated by ODNR. He believes that there is no saying “no” to this issue at this time.

Mr. Fagan asked when the Township will be celebrating Halloween; it will be October 31 5:30 to 7:30PM by a motion by Mr. Skomrock, 2nd Quigley unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:
Number Date Payee Amount
28556 9/18/2012 John H. Mansfield - JM 632.13
28557 9/18/2012 Jas. Rick Phifer - JP 1,353.24
28558 9/18/2012 Randal O. Hollis - ROH 1,213.11
28559 9/18/2012 Timothy A. Mansfield - TM 1,392.21
28560 9/18/2012 Ohio Public Employees Deferred Comp. Pro 815.00
28561 9/19/2012 Newbury American Legion 1,000.00
28562 9/19/2012 Western Reserve Farm Co-op 578.88
28563 9/19/2012 Designs by Dianna Ltd. 128.00
28564 9/19/2012 Newbury Printing Co. 187.44
28565 9/19/2012 Marge Hrabak 11.50
28566 9/19/2012 First Energy 486.88
28567 9/19/2012 Aris Company 80.00
28568 9/19/2012 Treasurer of State 915.00
28569 9/19/2012 Cleveland Plumbing Supply Co. 672.13
28570 9/19/2012 Cintas Corp. 508.92
28571 9/19/2012 Kimball-Midwest Inc. 191.15
28572 9/19/2012 Kokosing Materials 6,798.18
28573 9/19/2012 Speedway SuperAmerica 419.74
28574 9/19/2012 NAPA Auto Parts Middlefield 27.99
28575 9/19/2012 Chagrin Oil & Gas Co. Inc. 2,472.58
28576 9/19/2012 Geauga County Maple Leaf 131.20
28577 9/19/2012 All-Ways Flasher Service Inc. 95.00
28578 9/19/2012 Sunrise Springs Water Co. Inc. 23.75
28579 9/19/2012 Marshall Power Equipment 365.47
28580 9/19/2012 Newbury Auto Parts Inc. 334.76

EFT transactions approved by signing prior to or at this meeting:
Warrant Date Payee Amount
E00709 9/18/2012 Ann A. Wishart 488.60
E00710 9/18/2012 Douglas J. Zimperman 1,214.94
E00711 9/18/2012 George Mansfield 1,243.01
E00712 9/18/2012 Karen E. Endres 674.95

Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
25-2012 9/5/2012 Miller Bros. Concrete 2,550.00
26-2012 9/5/2012 Miller Bros. Concrete 21,885.00
Blanket Purchase Orders approved by signing prior to or at this meeting:
None

A motion was made at 8:43 PM to move to Executive Session to discuss a possible pending lawsuit, by Mr. Quigley, 2nd by Mr. Skomrock unanimous affirmative vote by all.

A motion was made to return to regular session at 8:57 by Mr. Quigley, 2nd by Mr. Skomrock unanimous affirmative vote by all. No decision made.

A motion was made to adjourn the regular meeting at 8:58 PM by, Mr. Quigley 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Trustees meeting August 1, 2012

Ann Wishart — Fri, 31 Aug 2012 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:30 PM, August 1, 2012, with Mr. Quigley, Ms, Blair and Mr. Skomrock present.

Minutes from June 20 by a motion of Mr. Quigley and a 2nd by Ms. Blair, with Mr. Skomrock abstaining due to absence at that meeting, the June 25, June 27, July 2 were approved by a motion by Mr. Quigley and 2nd by Mr. Skomrock and a unanimous affirmative vote.

The Fiscal Officer reported that the township had received a Certificate of Estimated Property Tax Revenue from County Auditor Frank Gliha to certify the current tax valuation of the subdivision and the amount of revenue that would be produced by a Two (1.90) mill Road Improvement levy to be placed on the ballot at the November 6, 2012 election as a replacement of an existing 1.90 mill Road Improvement Levy which expires at the end of 2012. The Certificate provides an estimate of tax collection for the replacement levy of $322,499 per year at 100% collection, with this collection to begin in January 2012 if the voters approve this levy this November. Mr. Skomrock moved that the board adopt Resolution 20120801 requesting the Board of Elections to place a levy on the ballot for replacement of a tax in excess of the ten mill limitation for the purpose of roads and bridges, in order that the 1.9 mill replacement levy request be placed on the November 6, 2012 ballot. A motion was made by Ms. Blair seconded by Mr. Quigley and a unanimous vote.

Ms. Mansfield requested Resolution 2012080102 be passed moving appropriations from 1000-120-730 to 1000-190-599 in the amount of $3000.00, motion by Ms Blair, 2nd Mr. Quigley, unanimous affirmative vote.

Ms. Mansfield requested Resolution 2012080103 be passed moving appropriations from 2031-330-190 to 2031-330-380 in the amount of $2650.00, motion by Ms. Blair, 2nd by Mr. Quigley, unanimous affirmative vote.

Ms. Mansfield discussed the Star Ohio Plus program, indicating that the Township funds would be invested in local banks throughout Ohio by Star Ohio to a maximum amount of $250,000, so that all township funds would be FDIC insured. She indicated that the Township would only receive one bank statement from Star Ohio, and that it would require a few extra days to get the money transferred to the local bank. There was a motion to get the information and documents to change to Star Ohio Plus by Mr. Quigley and a 2nd by Mr. Skomrock with a unanimous affirmative vote.

Ms. Mansfield presented the June 2012 financials. A motion to accept the financials as presented was made by Mr. Skomrock 2nd Mr. Quigley, unanimous affirmative vote by all.

Three deeds for cemetery plots were signed by the Trustees

Ms. Mansfield present the Road bids that had been signed by the contractors and requested the Trustees sign them. A motion to sign the road contracts by Ms. Blair, 2nd Mr. Skomrock, and a unanimous affirmative vote

Warrants approved by signing prior to or at this Meeting:

Warrant Date Payee Amount
28385 6/25/2012 Frank Gates Service Co. 2,050.00
28386 6/25/2012 Kokosing Materials 1,163.66
28387 6/25/2012 All-Ways Flasher Service Inc. 390.00
28388 6/25/2012 Speedway SuperAmerica 492.69
28389 6/25/2012 Windstream 454.45
28390 6/25/2012 VSP 169.62
28391 6/25/2012 M.T. Business Technologies 8.92
28392 6/25/2012 FASTENAL CO. 25.71
28393 6/25/2012 News Herald, Shared Services, LLC 53.84
28394 6/25/2012 Delta Dental 585.46
28395 6/25/2012 ScapeAbilities (John Suvak) 780.00
28396 6/25/2012 PNC Bank 133.45
28397 6/25/2012 Patsy Keyes 220.00
28398 6/25/2012 Jan Blair 210.00
28399 6/25/2012 The J. Dixon Company, Inc. 2,500.00
28400 6/25/2012 Hummel Construction 7,602.88
28401 6/25/2012 Marcia Mansfield 210.00
28402 6/25/2012 Karen Endres 509.75
28403 6/25/2012 Geauga County Township Association 32.00
28404 6/29/2012 Jim Stefancin 15.87
28405 6/29/2012 Carter Lumber - Middlefield 220.35
28406 6/29/2012 Waste Management of Ohio Inc. 14.00
28407 6/29/2012 Turney Home and Auto 114.25
28408 6/29/2012 Chagrin Oil & Gas Co. Inc. 897.09
28409 6/29/2012 OHIO CAT 2 345.53
28410 6/29/2012 Marshall Power Equipment 172.53
28411 7/3/2012 Glen E. Quigley - GQ 800.60
28412 7/3/2012 John H. Mansfield - JM 632.13
28413 7/3/2012 Jas. Rick Phifer - JP 1,331.09
28414 7/3/2012 Marge Hrabak - MHR 160.09
28415 7/3/2012 Randal R. Hollis - RH 1,541.29
28416 7/3/2012 Randal O. Hollis - ROH 1,196.58
28417 7/3/2012 Timothy A. Mansfield - TM 1,216.34
28418 7/3/2012 William J. Skomrock, Jr. - WS 665.60
28419 7/3/2012 Treasurer of State 896.80
28420 7/3/2012 Ohio Public Employees Deferred Comp. Pro 1,245.00
28421 7/3/2012 Ohio Public Employees Retirement System 8,071.33
28422 7/9/2012 Dominion East Ohio Gas 134.08
28423 7/9/2012 Verizon Wireless 33.45
28424 7/16/2012 Ironwood Landscape, Inc. 180.00
28425 7/16/2012 Geauga Feed & Grain Supply 164.48
28426 7/16/2012 Patsy Keyes 275.00
28427 7/16/2012 Concord Road Equipment Mfg. 2,064.19
28428 7/16/2012 FASTENAL CO. 114.99
28429 7/16/2012 Newbury Auto Parts Inc. 369.83
28430 7/16/2012 Turney Home and Auto 139.36
28431 7/16/2012 Shalersville Asphalt Co. 1,537.79
28432 7/16/2012 First Energy 1,911.32
28433 7/16/2012 Kimball-Midwest Inc. 475.19
28434 7/16/2012 Sunrise Springs Water Co. Inc. 123.55
28435 7/16/2012 Hummel Construction 2,048.32
28436 7/16/2012 Medical Mutual Of Ohio 8,137.69
28437 7/16/2012 Mayfield United Methodist Church 75.00
28438 7/16/2012 McQuistion Construction Inc. 12,249.81
28439 7/16/2012 Kokosing Materials 1,165.40
28440 7/16/2012 Chagrin Oil & Gas Co. Inc. 575.75
28441 7/16/2012 Cintas Corp. 390.76
28442 7/16/2012 Geauga Concrete Inc. 861.00
28443 7/16/2012 Burnham & Flower of Ohio, Inc. 50.00
28444 7/18/2012 John H. Mansfield - JM 570.56
28445 7/18/2012 Jas. Rick Phifer - JP 1,331.09
28446 7/18/2012 Randal R. Hollis - RH 1,649.20
28447 7/18/2012 Randal O. Hollis - ROH 1,123.55
28448 7/18/2012 Timothy A. Mansfield - TM 1,216.34
28449 7/18/2012 Ohio Public Employees Deferred Comp. Pro 1,045.00
28450 7/18/2012 Randal R. Hollis - RH 1,786.39
28451 8/3/2012 Glen E. Quigley - GQ 800.60
28452 8/3/2012 John H. Mansfield - JM 746.01
28453 8/3/2012 Jas. Rick Phifer - JP 1,375.36
28454 8/3/2012 Marge Hrabak - MHR 92.83
28455 8/3/2012 Randal R. Hollis - RH 1,595.25
28456 8/3/2012 Randal O. Hollis - ROH 1,162.16
28457 8/3/2012 Timothy A. Mansfield - TM 1,255.58
28458 8/3/2012 William J. Skomrock, Jr. - WS 665.60
28459 8/3/2012 Randal R. Hollis - RH 594.21
28460 8/3/2012 Ohio Public Employees Deferred Comp. Pro 1,245.00
28461 8/3/2012 Treasurer of State 863.35
28462 8/3/2012 Ohio Public Employees Retirement System 7,723.14
28463 8/1/2012 Windstream 310.46
28464 8/1/2012 VSP 144.40
28465 8/1/2012 ScapeAbilities (John Suvak) 300.00
28466 8/1/2012 Allied Dealers Supply Co., Inc. 106.00
28467 8/1/2012 The American Vault Company 500.00
28468 8/1/2012 First Energy 144.86
28469 8/1/2012 Delta Dental 585.46
28470 8/1/2012 M.T. Business Technologies 6.45
28471 8/1/2012 ComDoc Inc. 716.00
28472 8/1/2012 PNC Bank 128.96
28473 8/1/2012 Marge Hrabak 5.75
28474 8/1/2012 Ann Wishart 149.91
28475 8/1/2012 Chagrin Oil & Gas Co. Inc. 1,153.89
28476 8/1/2012 McGill Septic Tank Co. 471.00
28477 8/1/2012 Verizon Wireless 33.60
28478 8/1/2012 Patsy Keyes 220.00
28479 8/1/2012 Kokosing Materials 8,095.37
28480 8/1/2012 OHIO CAT 2 3,680.46
28481 8/1/2012 Speedway SuperAmerica 223.81
28482 8/1/2012 Concord Road Equipment Mfg. 310.04
28483 8/1/2012 Tractor Supply Co. 117.02
28484 8/1/2012 Sidley Inc. 10.10
28485 8/1/2012 FASTENAL CO. 27.02
28486 8/1/2012 Kimball-Midwest Inc. 342.77
28487 8/1/2012 Waste Management of Ohio Inc. 14.02
28488 8/1/2012 Dominion East Ohio Gas 131.01
28489 8/1/2012 Sunrise Springs Water Co. Inc. 38.85
28490 8/2/2012 Newbury Volunteer Fire Department 121,401.00
28491 8/2/2012 OTARMA 15,620.00

EFT transactions approved by signing prior to or at this meeting:

Warrant Date Payee Amount
E00683 7/3/2012 Ann A. Wishart 574.91
E00684 7/3/2012 Douglas J. Zimperman 1,194.29
E00685 7/3/2012 George Mansfield 1,199.04
E00686 7/3/2012 Janice M. Blair 750.60
E00687 7/3/2012 Karen E. Endres 674.95
E00688 7/3/2012 Marcia J. Mansfield 852.27
E00689 7/18/2012 Ann A. Wishart 577.69
E00690 7/18/2012 Douglas J. Zimperman 1,194.29
E00691 7/18/2012 George Mansfield 1,199.04
E00692 7/18/2012 Karen E. Endres 674.95
E00693 8/3/2012 Ann A. Wishart 627.75
E00694 8/3/2012 Douglas J. Zimperman 1,235.60
E00695 8/3/2012 George Mansfield 1,199.04
E00696 8/3/2012 Janice M. Blair 750.60
E00697 8/3/2012 Karen E. Endres 674.95
E00698 8/3/2012 Marcia J. Mansfield 852.27
W00067 7/3/2012 Middlefield Bank 4,005.86
W00068 8/3/2012 Middlefield Bank 3,754.40

Purchase Orders approved by signing prior to or at this meeting:

P.O. Date Vendor Amount
20-2012 6/27/2012 Ronyak Bros. Paving Inc. 193,636.85
20-2012 6/27/2012 Ronyak Bros. Paving Inc. 193,636.85
21-2012 6/27/2012 McQuistion Construction Inc. 12,249.81
22-2012 6/30/2012 McGill Septic Tank Co. 596.00
23-2012 7/19/2012 The American Vault Company 500.00
24-2012 7/25/2012 OTARMA 2,650.00

Blanket Purchase Orders approved by signing prior to or at this meeting:

P.O. Number Date Vendor Amount
56-2012 6/21/2012 Various 2,050.00
57-2012 7/20/2012 Various 3,000.00
58-2012 7/25/2012 Various 1,414.80

Mr. Zimperman, reported for the Road Department that work was done on Stone Road, Rockhaven Road and Scranton Woods Trail, there were 3 funerals in July, made repairs to trucks, poured five headstone bases, and seeded at cemeteries. He also discussed missing or eroding corner plot stakes at the cemeteries, the Trustees indicated that he should get pricing on new ones. Mr. Zimperman also reported that the new truck is at the shop waiting to add body parts.

Mr. Skomrock reported that Mr. Hollis has retired effective July 31, 2012, and that Mr. Zimperman should be hired as the new Road Superintendent. Mr. Skomrock motioned that they appoint Mr. Zimperman as road superintendent, 2nd by Mr. Quigley, unanimous affirmative vote by all.

Mr. Zimperman reported for the Fire Department, 55 calls in July, and that repairs are complete on the fire department renovations.

Mr. Mezak reported that he asked for specs on the drive the price is now $8,600.00 since the specs had changed, this would be a permanent driveway which is why it is more costly than first reported. The drainage ditch specs have also changed that were provided by Mr. Hess. Penttila Architect’s finished the dugout plans and they have been approved by the Geauga County Bldg. Dept. They will also need a zoning permit for the Building Dept. on the dugouts; Ms. Blair indicated Ms. Endres will handle this. The next meeting of the Park Board will be at 7:30PM August 9th and they have requested one Trustee to attend.

Ms. Endres reported that there will be seismic testing on Auburn Road, to collect geological information. The company has pulled permits from the county for this.

Ms. Endres also reported that a group wants to have a meeting at the Town Hall and show a movie and use the township projector. The Trustees did not want to let outside groups use township equipment. They can use the building if they would like but not the equipment.

Ms. Endres talked with Ms. Swartout to discuss the zoning permit that will be needed to build the shooting range. The Trustees discussed the permit and indicated that Ms. Swartout would have to apply again and since she had already been approved at a different location they decided to wave the zoning fees except the application fee of $50.00. A motion to wave the zoning fees except the application fee of $50.00 was made by Mr. Skomrock and a 2nd by Mr. Quigley with a unanimous affirmative vote by all.

Ms. Endres indicated that the Sharon James Winery would have a soft opening on August 10 at 1:00PM.

Mr. Skomrock got a call from a resident in Kiwanis Lake about the concrete crushing and the smell from the Green Visions process. He indicated that he could not discuss the Green Visions matter since it is in litigation.

Ms. Blair spoke about the Lloyd Ober Memorial Fund, she told Les to work with his accountant on this to see how best to handle the funds coming in, so that the Township would not be responsible for the funds. Mr. Mezak indicated that there has not been a lot of money donated at this time.

Mr. Skomrock talked about the cemetery sexton position and thought that maybe we would have to look for a new one at some time in the future. Ms. Blair would like to take the job and break it into two pieces. One piece would be the administration, that would be here in the Township and the 2nd one would be to meet with the resident and mark graves. The sexton would report to Mr. Zimperman. Mr. Quigley thought that there should be some operating procedures and that is how it should be done. The hours of the current sexton would be reduced and given to the part-time person.

Mr. Skomrock reported that the sheriff’s report was June was 221 calls, and July had 251 calls.

Ms. Blair spoke on the sale of Grange Park with legal and they decided to make #8 of the agreement stating which fees were to be paid by the seller and buyer to reflect purchaser will pay all costs. Ms. Swartout presented earnest money in the amount of $1000.00 that is refundable.

Mr. Skomrock indicated that the front steps were complete; Mr. Quigley wondered if sealing the rest of the front steps would help add life to them also. Mr. Skomrock will check on this.

Mr. Quigley asked how they would like to interview the applicants for the zoning openings. The Trustees indicated a group interview prior to the next meeting on the 15th at 7:00 PM would be best.

A motion was made to adjourn at 9:03 PM by Mr. Skomrock, 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Trustees meeting August 15, 2012

Ann Wishart — Fri, 31 Aug 2012 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township, was called to order at 7:00 PM, August 15, 2012, with Mr. Quigley, Ms, Blair and Mr. Skomrock present.

A motion was made to move to Executive Session at 7:00 PM to interview two candidates for the Zoning Board. The candidates were Mr. Edward Deiuliis, and Mr. Mike Nelson motion by Mr. Quigley 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

A motion was made to return to regular session at 7:27 PM with a motion by Mr. Skomrock 2nd by Ms. Blair and a unanimous affirmative vote by all, with no decision being made.

Minutes from the July 2 and August 1, 2012 meetings were approved by a motion of Mr. Quigley and a 2nd by Mr. Skomrock, and a unanimous affirmative vote.

Ms. Mansfield presented the July 2012 financial information. A motion to accept the July financial information as presented was made by Mr. Quigley 2nd Mr. Skomrock, unanimous affirmative vote by all. She also reported that the market value of Oberland Park has increased to $643,400 from $642,600.

Ms. Mansfield requested that Resolution 2012081501 accepting the amount and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor.

Ms. Mansfield reported that she attended the Budget Hearing on August 14th. She reported that they certified all amount as presented except the General Fund Revenue. This will be approximately $2,000.00 less for 2013.

Ms. Mansfield presented a memo from the Board of Elections, and requested that the Trustees check the wording on the ballot for accuracy.

Ms. Mansfield also presented a request from OTARMA for statement of values. She requested Ms. Blair sign them for the Board. A motion to accept the values was made by Ms. Blair and 2nd by Mr. Skomrock and unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Warrant Date Payee Amount
28492 8/18/2012 John H. Mansfield - JM 711.14
28493 8/18/2012 Jas. Rick Phifer - JP 1,353.24
28494 8/18/2012 Randal O. Hollis - ROH 1,142.86
28495 8/18/2012 Timothy A. Mansfield - TM 1,235.96
28496 8/18/2012 Ohio Public Employees Deferred Comp. Pro 845.00
28497 8/15/2012 Geauga County Maple Leaf 55.35
28498 8/15/2012 Burnham & Flower of Ohio, Inc. 45.00
28499 8/15/2012 Trushel Excavating Inc. 115.74
28500 8/15/2012 Concord Road Equipment Mfg. 415.45
28501 8/15/2012 Geauga Feed & Grain Supply 17.55
28502 8/15/2012 Newbury Auto Parts Inc. 255.45
28503 8/15/2012 Western Reserve Farm Co-op 414.40
28504 8/15/2012 Chagrin Oil & Gas Co. Inc. 805.80
28505 8/15/2012 Cintas Corp. 408.48
28506 8/15/2012 DJM Sales, LLC 60.00
28507 8/15/2012 The Penn Ohio Corporation 5,086.20
28508 8/15/2012 Henry A. Penttila, Architect 566.00
28509 8/15/2012 First Energy 2,104.10
28510 8/15/2012 Sunrise Springs Water Co. Inc. 52.25
28511 8/15/2012 FASTENAL CO. 17.29
28512 8/15/2012 Aris Company 41.00
28513 8/15/2012 Dan Delaney 42.50
28514 8/15/2012 Kokosing Materials 6,413.88
28515 8/15/2012 Han's Freightliner of Cleveland 81.58
28516 8/15/2012 Kimball-Midwest Inc. 263.04

EFT transactions approved by signing prior to or at this meeting:

Warrant Date Payee Amount
E00699 8/18/2012 Ann A. Wishart 616.62
E00700 8/18/2012 Douglas J. Zimperman 1,214.94
E00701 8/18/2012 George Mansfield 1,218.66
E00702 8/18/2012 Karen E. Endres 674.95

Purchase Orders approved by signing prior to or at this meeting:

None

Blanket Purchase Orders approved by signing prior to or at this meeting:

P.O. Number Date Vendor Amount
57-2012 7/20/2012 Various 3,000.00
58-2012 7/25/2012 Various 1,414.80

Ms. Blair discussed the recycling and the fact that a lot of items get left outside the dumpsters. They are dumped two times a week on Tuesday and Thursday, and people are putting garbage in the dumpsters. Some Townships have cameras to find people dumping things that are not recyclable. The sheriff also has a person that will come out and look through the garbage to check for addresses to identify who is dumping inappropriate items.

Mr. Skomrock discussed the winter plowing and wondering if the Township will be able to keep up with plowing if it is a bad winter. He is thinking the options may be sharing with other Townships or the County, hiring a subcontractor or part-time person to help. Ms. Blair said this should be checked with Mr. Zimperman to see what he is thinking on this subject.

Ms. Skomrock also reported receiving a letter from Charlotte Fourtuna, from the Geauga County Engineers office that Mr. Hollis should be removed from the Drug and Alcohol testing pool, and to check to see if Mr. Zimperman is qualified to be the supervisor for the testing.

Mr. Skomrock reported a gas line is being installed on Whitewood Drive.

Three deeds for cemetery plots for Gerald & Patricia Kuhen, Newbury Center, Lot 21, grave 1A, Mary Murray, Munn, Lot 1072, grave 1; and Guy Burford, Munn, Lot 1043, grave 2 were signed by the Trustees.

Mr. Quigley reported that a petition to repeal zoning in the Township was given to the Board of Elections, the language is correct, but would not be on the ballot until 2013, as the cutoff date was missed. There has to be a total of 198 valid signatures and there were 228 signatures that have to be validated. Mr. Quigley said that if there were no zoning that the land values would decrease, and all protections would be gone.

Mr. Quigley talked to Doug about cleaning up the cemeteries and cutting the weeds down. He said they would take care of it.

Mr. Quigley talked about the welcome to Newbury signs that have disappeared and asked that they be replaced with metal signs. He will get some quotes for new signs.

Mr. Quigley met with the Park Board. He thinks that all three boards should get together to discuss the final plans for the ball field. The meeting is scheduled for September 13th, 7:30 PM.

The Shooting Range contract was read and signed by a motion of Mr. Quigley, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

A motion was made to move to Executive Session to discuss personnel at 8:18 PM motion by Mr. Quigley 2nd Ms. Blair by and a unanimous affirmative vote by all.

A motion was made to return to regular session at 9:05 PM by a motion from Mr. Quigley 2nd by Mr. Skomrock and a unanimous affirmative vote by all. No decisions were made.

A motion was made to adjourn at 9:06PM by, Mr. Quigley 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Trustees special meeting July 2, 2012

Ann Wishart — Tue, 31 Jul 2012 05:00:00 GMT

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:00PM, Monday, July 2, 2012 with all members present with the exception of Fiscal Officer, Marcia Mansfield.

The purpose of the meeting was to discuss the potential sale of the Newbury Township Grange Park parcel. In attendance for The Shooting Range, Inc. was Jodie Swartout, Ronald Hopkin, & Jim Pracker.
Mrs. Swartout said she planned to build a shooting range on the property and employ approximately 30 people and that other townships were interested in the project. She presented a second appraisal which showed $150,000 minus the cost of the drive of $60,000 for an estimated value of $90,000. She then proceeded to hold to her last offer of $139, 500.
At this time Chairperson, Jan Blair called for an executive session to discuss the offer. Upon returning from Executive session the meeting was called back to order. On behalf of the Newbury Trustees Chairperson, Ms. Blair, made a counter offer of $160,000. In response to the offer, Mr. Hopkin stated that this was not negotiations. Mr. Quigley proceeded to state this was exactly the case. Ms. Blair requested that the potential buyers go into executive session to further discuss the Township’s offer. Mrs. Swartout stated there would be no further discussions or offers at this time. Mr. Skomrock stated that we represent the taxpayer’s best interest.
The meeting adjourned at 7:35PM upon a motion by Mr. Quigley, a second by Mr. Skomrock, and a unanimous affirmative vote.

Trustees special meeting July 30, 2012

Ann Wishart — Tue, 31 Jul 2012 05:00:00 GMT

The special meeting of the Board of Township Trustees, Newbury Township, to discuss the sale of Grange park was called to order at 7:30 PM, July 30, 2012, with Mr. Quigley, Ms, Blair and Mr. Skomrock present.

Present at the meeting for the potential purchaser were Jodie Swartout, Ronald Hopkin & Jim Pracker.

Mr. Pracker presented a topo map from the county showing rivers/streams and wetlands.

Ms. Blair asked for their offer and Ms. Swartout indicated it was $156,000, with no easements to anyone.

A motion to adjourn to executive session at 7:40PM was made by Mr. Quigley, 2nd by Mr. Skomrock with a unanimous affirmative vote by all.

A motion to return to regular session at 7:52 PM was made by Mr. Quigley, 2nd by Mr. Skomrock with a unanimous affirmative vote by all. No decision was made.

Mr. Quigley indicated the Township would accept the offer of $155,200 with no additional cost to the township. He indicated that # 8 (seller paying some costs) & 9 (filling and resetting the culvert pipe) on the agreement would be off the board and the property would be sold as is.

Ms. Swartout indicated that they would like #9 to remain in the contract. They would like fill around the pipe and no headwall.

The Trustee's agreed that the Township could fill in the erosion on the upstream and reset the pipe.

Ms. Blair brought up earnest money that is refundable. Ms. Swartout agreed to $1000.00 that is refundable if they cannot get all the approvals.

A motion was made to adjourn at 8:00 PM by Mr. Skomrock, 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Trustees meeting June 20, 2012

Ann Wishart — Sat, 30 Jun 2012 05:00:00 GMT

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 PM, June 20, 2012, with Mr. Quigley, and Ms. Blair present.

A motion to accept the minutes of June 6th and June 13th, 2012 was made by Mr.Quigley, 2nd Ms. Blair, and a unanimous affirmative vote by all.

At 7:35 PM the bid opening for the Chip Seal of Various Roads were opened
Bidder Amount
Ronyak Paving $33,756.25
Specialized Construction, Inc. $43,287.50

Then the bids were opened for paving Various Roads were opened
Bidder Amount
Ronyak Paving $159,880.60
Kokosing Construction Co. $199,835.00

It was then announced that the bids would be turned over to the County Engineer for legal review and irregularities and no bid would be awarded tonight.

Mr. Tom Curtain from the Geauga County parks was in to report on activity. Orchard Hills was wrapped up with planting of some trees. Observatory Park was wrapped up and is now open to the public. Drawings are beginning for continuation of the Maple Highlands trails and should be ready for December. They are also doing some master planning on future parks. They have 2 – 1 mill levies that are expiring, one they will renew and one they will let expire, creating a decrease in taxes. Mr. Quigley asked if they had a tree program, Mr. Curtain said no but we could check with Soil and Water.

Mr. Mezak reported on the Oberland Park dugouts. The recreation and park board decided to use a little over $1,000 for the plans on the dugout so they are done and ready. They also want to put a fence parallel to Auburn Road, approximately 80 feet at a cost of approximately $300.00. Mr. Mezak meet with a fencing company to come up with specs for the fencing on the ball field, they will get 3 bids. The company will give him specs and an approximate cost for bidding.
Mr. Quigley made a motion to spend the money for the architect and fence, with the fence not to exceed $300.00, 2nd by Ms. Blair, and a unanimous affirmative vote.

The Fiscal Officer reported that the Township had received the Frank Gates Group Rating Invoice. She reported that by continuing to use them for the Workers Compensation Group Rating the Township would save about $2,800 after the yearly membership fee. A motion to accept Frank Gates as Workers Comp group rating administrator was made by Mr. Quigley, 2nd by Ms. Blair and a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Warrant Date Amount Payee
28359 6/18/2012 715.50 John H. Mansfield - JM
28360 6/18/2012 1,507.11 Jas. Rick Phifer - JP
28361 6/18/2012 1,784.11 Randal R. Hollis - RH
28362 6/18/2012 1,278.78 Randal O. Hollis - ROH
28363 6/18/2012 1,484.11 Timothy A. Mansfield - TM
28364 6/18/2012 1,045.00 Ohio Public Employees Deferred Comp. Pro
28365 6/18/2012 250.00 APA Ohio-Cleveland Section
28366 6/20/2012 117.19 Countryside Truck Service, Inc.
28367 6/20/2012 12,702.68 Kokosing Materials
28368 6/20/2012 135.00 Eric Davidson
28369 6/20/2012 107.84 Preston Ford
28370 6/20/2012 95.27 Allied Dealers Supply Co., Inc.
28371 6/20/2012 60.00 Geauga Feed & Grain Supply
28372 6/20/2012 61.07 Kimball-Midwest Inc.
28373 6/20/2012 98.85 OHIO CAT 2
28374 6/20/2012 915.00 Treasurer of State
28375 6/20/2012 75.85 Geauga County Maple Leaf
28376 6/20/2012 600.00 Trushel Excavating Inc.
28377 6/20/2012 280.00 Geauga Concrete Inc.
28378 6/20/2012 465.61 Cintas Corp.
28379 6/20/2012 5,105.00 Mooney & Moses
28380 6/20/2012 8,280.78 Medical Mutual Of Ohio
28381 6/20/2012 524.44 First Energy
28382 6/20/2012 2,885.82 Geauga County Treasurer
28383 6/20/2012 2,750.00 Charles P. Braman & Co., Inc.
28384 6/20/2012 1115.25 Chagrin Oil & Gas Co. Inc.

EFT transactions approved by signing prior to or at this meeting:
Warrant Date Amount Payee
E00679 6/18/2012 577.69 Ann A. Wishart
E00680 6/18/2012 1,400.05 Douglas J. Zimperman
E00681 6/18/2012 1,355.48 George Mansfield
E00682 6/18/2012 674.95 Karen E. Endres

Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
19-2012 6/15/2012 Iron Man Contractors Supply 1,300.00

Blanket Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
54-2012 6/9/2012 Various 10,000.00
55-2012 6/9/2012 Various 3,500.00

Ms. Endres reported that 6 people will be attending the Planning and Zoning Workshop in Mentor. The shooting range was discussed, she has been approached by someone wanting to open one on Chuck Whites property, and the prosecutor indicated that they would have to start from scratch. They could not just do it because there was a permit there from when Ms. Swartout got one, even though that deal fell through. Ms. Enders has got a lot of calls about the settlement fund for demolishing properties; she is researching about this funding. Mr. Ron French came to see about asbestos abatement and whether the fire department would be interested in burning down his burned out building.
Ms. Enders reported that the Levert project is complete. She reported that she is working on a complaint about a landscaper in Little Punderson. The landscaper has found a parking spot in Newbury and only needs to park his vehicles, with no stock piling of supplies. She discussed the possibility of the Trustees getting an injunction against Green Visions, to shut them down now, until the lawsuit is complete. The Trustees will contact Susan Wieland for direction on this injunction. There was also a complaint against Burton Scot about the use of a sorting machine in the residential portion of the property. Burton Scot wants to file an application so they can use the property for this purpose. She also met with a car dealer that is interested in Mr. Kaufmann's property.

Ms. Blair indicated that the July 4th meeting will be canceled and the meeting on the 18th will be on the 17th.

Mr. Quigley reported that the volleyball area needs to have the net set and seeding and straw. Mr. Mansfield thought that maybe they should move the silt fence up around the volleyball pit so that the straw will not blow into the volleyball pit. Mr. Quigley asked Mr. Fagen if they could water the new grass with a fire truck. Mr. Fagen said that he will bring it up at the next meeting of the fire department.

Mr. Quigley indicated they were going to start the selection for the Zoning Commission, Ms. Enders indicated that the person should have extensive computer experience.

Mr. Fagen asked about the driveway section at the fire department that have not been repaired, he asked that the landscaper spray weed killer on the cracks so the concrete stops breaking up. Ms. Blair will check with Scapabilites on a cost for this.

Mr. Yaecker asked about the end of Sperry, Mr. Quigley indicated that the Road Department would be asphalting when they had a chance and extra material, but it would not be a specific road project. Mr. Hollis has been made aware of this and will do it when there is extra material.

A motion was made to move to executive session at 8:30 PM regarding personnel, made by Mr. Quigley, a 2nd Ms. Blair and a unanimous affirmative vote by all.
No action taken.
A motion to return to regular session at 8:54 PM by was made by Mr. Quigley, a 2nd Ms. Blair and a unanimous affirmative vote by all, with no action taken.

A motion was made to adjourn at 8:54PM by Ms. Blair, 2nd by Mr.Quigley and a unanimous affirmative vote by all.